U.S. Environmental Protection Agency (EPA)
Region III
1650 Arch Street
Philadelphia, PA 19107
US EPA - Region III
BROWNFIELDS
Site-Specific
Sampling and Analysis Plan
Template
Draft Interim Final
July 1999
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'I'llis KPA lirownl'iclds Site-Specific Sampling mid Annlvsis Plnn
(SAP) Temphilc is :i generic lb nil ;i I l» he used lor genei'siting ;i
SAP lor KPA lirow 11 fields pilot projects in Region III. Prior to
cnvironiiu'iil;il d;it;i collection lor :i lirownl'iclds project, n Phase
I report and ;i site-specil'ic Sampling mid Analysis Phi 11 iniist he
submitted to KPA Region III lor review iind approval. This
template is not to he used as a project planning tool for
pcrforming Siipcrfund National Priorities List (MM.)
investigations.
The technical specifications in this SAP Tcmphitc do not
supercede stiite. local and/or site-specil'ic Applicable. Relevant
;iii(I Appropriate Requirements (AUAUs).
'I'llis document has heen derived IVom the I S KPA Quality
Assurance (iuidance lor Conducting lirownl'iclds Site
Assessments. KPA Region 2 IJrownficlds Project Phinning
(uiidance and I S KPA QA/U-5: KPA Ueqiiiremenls for Quality
Assurance Project Plans.
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Title and Approval Page
Document Title
Prepared by: (Preparer's Name and Organizational Affiliation)
Address and Telephone Number
Day/Month/Y ear
Cooperative Agreement Recipient:
Signature
Printed Name/Date
Project QA Officer:
Signature
Printed Name/Date
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TABLE OF CONTENTS
PROJECT MANAGEMENT Page Number
A1 Site Information/Background
A2 Project Design
A3 Project Time Line
A4 Measurement Quality Objectives
MEASUREMENT/DATA ACQUISITION
B1 Sample Design
B2 Sampling Methods Requirements
B3 Analytical Methods Requirements
DATA USABILITY
CI Reconciliation with User Requirements
APPENDICES
Appendix A: Laboratory Qualifications Package
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This Site-Specific Sampling and Analysis Plan is a
companion document to the Quality Assurance Project
Plan for {input site name}. All of the policies and
procedures specified in the {input site name}
Quality Assurance Project Plan
will be followed for this project.
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Site Name:
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PROJECT MANAGEMENT
A1 SITE INFORMATION/BACKGROUND
Briefly state the problem that the data collection project is designed to solve and/or the
decisions to be made (i.e., the project objectives). Include relevant characteristics of the
site, such as site location, site use history, suspected locations and identification of
contaminants, range of contaminant concentrations, media that may be affected, likely
migration routes, the surrounding zoning area (rural, residential, industrial), regulatory
history, and proposed site future use. When applicable, cite previous studies (e.g., Phase I)
that indicate why the project is needed. If the above information has already been
captured in a completed Phase I1 for the site, you may attach a copy of the Phase I and
reference it here.
A2 PROJECT DESCRIPTION
Provide a description of the work to be performed, identify the media to be sampled,
Applicable or Relevant and Appropriate Requirements (ARARs), proposed action levels.
Provide a brief summary of the DQO process: identify the decision(s) to be made; identify
what information is needed to make informed, defensible decisions; define the boundaries
of this investigation (geographical extent and time/budget constraints); state the decision
rule ("if...then" statement(s) that relate the data to the decision to be made;provide an
estimate of how much uncertainty will be tolerated in the site decision(s).
A3 PROJECT TIME LINE
The progress of any project will be tracked from its inception through implementation to
ensure all sampling and analytical activities are performed in a correct and cost effective
manner. Each step in this process will be scheduled in an objective and realistic time
frame to assure that adequate attention is devoted to the minimization of effort and the
maximization of information. Table I provides a project time line for this project.
A4 MEASUREMENT QUALITY INDICATORS
Table 2 provides the measurement quality indicators for this project.
1 ASTM (American Society for Testing and materials). June 1994. Standard Practice for Environmental
Site Assessments: Phase I Environmental Site Assessment Process, ASTM Standard E1527-94, Philadelphia, PA.
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MEASUREMENT/DATA ACQUISITION
B1 SAMPLING DESIGN
Describe the design of the sampling network and the rationale for the design. Also,
include a list of sampling locations andfrequencies and sample matrices.
Table 3 provides the types and number of samples and analyses required for this project.
Figure(s) {provide copies of site maps with sample locations} are site maps with
specific sample locations.
B2 SAMPLING METHODS REQUIREMENTS
Table 3 provides information about the geophysical and sampling techniques that will be
used for this project. For specific details about the sampling procedures referenced in
Table 3, refer to the appropriate section of the Quality Assurance Project Plan. All
samples will be collected and preserved in accordance with procedures found in Table 1 of
the Quality Assurance Project Plan. Field Quality Control Requirements for this sampling
activity are found in Table 2 of the Quality Assurance Project Plan.
B3 ANALYTICAL METHODS REQUIREMENTS
Table 3 provides information about the analytical methods (including any extraction or
digestion methods) being used for this project. Additional information about analytical
methods requirements (MDL, PQL, etc.), laboratory quality control requirements and
laboratory equipment calibration procedures can be found in Appendix A.
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DATA VALIDATION AND USABILITY
CI RECONCILIATION WITH USER REQUIREMENTS
Describe how the results obtained from the project will be reconciled with the project's
data quality objectives. Describe how issues will be resolved and discuss how the
limitations on the use of the data will be reported to decision makers.
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TABLE I
PROJECT TIME LINE
Create an overall project timetable that outlines beginning and ending dates for the entire project, as well
as, specific activities and products within the project as follows:
Activities
(Includes Products and/or Services)
Dates (MM/DD/YY)
Activity Start Date
Activity End Date
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TABLE 2
MEASUREMENT QUALITY INDICATORS
Compound
Matrix
Action Limit1
Precision
Accuracy
Completeness
include the concentration units
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TABLE 3
SAMPLING AND ANALYTICAL METHODS REQUIREMENTS
Matrix
Parameter1
Number of
Samples
Sampling
Procedure2
Sample
Preparation/Extraction
Method Number
Analytical
Method Number
Volatile Organics (VOCs)
Semi-volatile Organics
Pesticides/Aroclors
(PCBs)
Total Metals
Cyanide
Add Additional
Parameters
1 May include other categories of analyses or individual analyses
2Insert the QAPP page number or the SOP number from the QAPP's Appendix A
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APPENDIX A
Laboratory Qualifications Package
(The grantee may include the proposed laboratory's Laboratory QA Manual
in this appendix, in lieu of completion of the following sections)
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Title and Approval Page
Name of Laboratory
Address and Telephone Number
Day/Month/Year
Laboratory Director:
Signature
Printed Name/Date
Laboratory QA Officer:
Signature
Printed Name/Date
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TABLE OF CONTENTS
ORGANIZATION AND MANAGEMENT Page Number
A1 Quality Policy
A2 Project Organization and Responsibility
LABORATORY FACILITIES
B1 Accommodation and Environment
B2 Equipment
MEASUREMENT/DATA ACQUISITION
CI Sample Handling and Custody Requirements
C2 Analytical Methods Requirements
C3 Quality Objectives and Criteria for Measurement Data
C4 Quality Control Requirements
C5 Instrument/Equipment Maintenance Requirements
C6 Instrument Calibration and Frequency
C7 Data Management
ASSESSMENT AND OVERSIGHT
D1 Performance and System Audits
DATA REVIEW AND USABILITY
El Review of Analytical Data
E2 Data Validation
E3 Reconciliation with User Requirements
APPENDICES
Section A: Standard Operating Procedures
Section B: Performance Evaluation Samples
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ORGANIZATION AND MANAGEMENT
A1 QUALITY POLICY
Include a quality policy statement, that includes objectives and commitments by top
management.
A2 PROJECT ORGANIZATION AND RESPONSIBILITY
Develop an organizational chart that identifies the chain of command of each person in the
bulleted list. Include titles and responsibilities of all laboratory personnel. Attach the
laboratory's organizational chart. The organizational chart should be labeled Figure 1.1.
The organizational chart provided in Figure 1.1 identifies the individuals responsible for:
• Laboratory Management
o Quality Management
o Systems auditing (on-site evaluations),
o Performance auditing,
o Laboratory analyses.
• Sample Custody
o Laboratory QC.
o Data processing activities,
o Data processing QC.
o Data quality review.
Certain key individuals may be responsible for more than one of the aforementioned project
functions. The organizational chart provides sufficient evidence that the lines of authority for
all personnel are appropriate to accomplish the QA objectives of this project. All personnel
have the necessary education, training, technical knowledge and experience for their assigned
functions. Records on the relevant qualifications, training, skills and experience of the technical
personnel are available upon request.
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LABORATORY FACILITIES
B1 ACCOMMODATION AND ENVIRONMENT
Laboratory accommodations, calibration and test areas provide sufficient energy sources, lighting, heating and
ventilation to facilitate proper performance of instrument calibrations and tests. The environment in which
these activities occur are monitored and controlled to ensure that the accuracy of the measurements are
sufficient to meet project requirements. Access to and use of all areas affecting the quality of these activities
are controlled. Include a copy of the laboratory floor plan. Label the floor plan as Figure 1.2. The
laboratory floor plan is included in Figure 1.2.
B2 EQUIPMENT
The laboratory is furnished with all equipment (including reference materials) required for the correct
performance of calibrations and tests. . Any equipment which gives suspicious results, or has been shown by
verification or otherwise to be defective, shall be taken out of service, clearly identified and wherever possible
stored at a specified place until it has been repaired and shown by calibration, verification or test to perform
satisfactorily.
Records shall be maintained of each item of equipment and all reference materials significant to the calibrations
or tests performed. The records shall include:
• the name of the item of equipment;
• the manufacturer's name, type identification and serial number
• date received and data placed in service;
• current location, where appropriate;
• copy of the manufacturer's instructions, where available;
• details of maintenance carried out to date and planned for the future;
• history of any damage, malfunction, modification or repair.
A list of all laboratory equipment which will be used during this project is found in Table 1.
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MEASUREMENT /DATA ACQUISITION
Cl SAMPLE HANDLING AND CUSTODY REQUIREMENTS
Sample labels will be securely affixed to each sample container. Sample labels will clearly identify the
particular sample, and
delineate the following
information:
• Site name and designated project number.
• Sample identification number.
• Date and time the sample was collected.
• Sample preservation method.
• Sample pH.
• Analysis requested.
• Sampling location.
All samples will be maintained in accordance with the following chain of custody procedures. A sample is
under custody when it is:
• In a person's physical possession
• In view of that person after he/she has taken possession
• Secured by that person so that no one can tamper with the sample
• Secured by that person in an area which is restricted to authorized personnel.
A chain-of-custody record will always be maintained from the time of sample collection until final deposition.
An example of an internal chain of custody form is found in Figure 1. (Attach a copy of a blank chain of
custody form and label as Figure 1). Every transfer of custody will be noted and signed for with a copy of the
record being kept for each individual who endorsed it. At a minimum, the chain-of-custody record will include
the following information:
• Contractor name and address.
• Sample identification number.
• Sample location.
• Sample collection date and time.
• Sample information, i.e., matrix, number of bottles collected, container type, etc.
• Names and signatures of samplers.
• Signatures of all individuals who have had custody of the samples
Describe how sample custody will be maintained within the laboratory. Specify the procedures for sample
handling, storage, disbursement of samples for analysis and disposal.
C2 ANALYTICAL METHODS REQUIREMENTS
Table 2 details the analytical methods that will be used to analyze samples for this project. EPA considers
most methods developed by ASTM, NIOSH and APHA/AWWA/WEF (Standard Methods for the Examination of
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Water and Wastewater) EPA approved methods. The laboratory will comply with the technical holding time
requirements specified in Table 1 of the generic QAPP for this Brownfields Investigation.
C3 QUALITY OBJECTIVES AND CRITERIA FOR MEASUREMENT DATA
Measurement Quality Objectives are typically assessed by evaluating PARCC (Precision, Accuracy,
Representativeness, Completeness, and Comparability). PARCC is defined as:
Precision; a measure of the reproducibility of analyses under a given set of conditions.
Accuracy; a measure of the bias that exists in a measurement system.
Representativeness; the degree sampling data accurately and precisely depict selected characteristics.
Completeness; the measure of the amount of valid data obtained from a measurement system compared
to the amount that was expected to be obtained under "normal" conditions.
Comparability; the degree of confidence with which one data set can be compared to another.
To assess if environmental monitoring measurements are of an appropriate quality, the general PARCC
requirements found in Section D.3 of the generic Quality Assurance Project Plan and site-specific Measurement
Quality Objectives (MQOs) for precision, accuracy and completeness will be compared to the measurement
performance criteria. The precision and accuracy of the proposed analytical methods is found in Table 2.
C4 QUALITY CONTROL REQUIREMENTS
Analytical quality control requirements found in Table 3 will be followed for all samples analyzed for this
Brownfields investigation.
C5 INSTRUMENT/EQUIPMENT MAINTENANCE REQUIREMENTS
All analytical equipment will be maintained in accordance with each respective instrument manufacturer's
operating instructions. All maintenance activities will be recorded in a log book. The preventive maintenance
information found in Table 4 will be used. When the acceptance criteria is not met, the corrective action found
in Table 4 will be implemented.
Describe the availability of spare parts identified in the manufacturer's operating instructions. Identify the
source of routine maintenance and repair.
C6 INSTRUMENT CALIBRATION AND FREQUENCY
All laboratory equipment will be calibrated following the procedures found in Table 5. When the acceptance
criteria is not met, the corrective actions found in Table 5 will be implemented.
C7 DATA MANAGEMENT
1.0 Laboratory Records
The results of each calibration and test method carried out by the laboratory shall be reported accurately,
clearly, unambiguously and objectively. The records shall include the identity of personnel involved in
sampling, preparation, calibration or testing. The records for each calibration and test shall contain
sufficient information to permit their repetition. The laboratory will retain all original observations,
calculations and derived data, calibration records and test reports for a period of (include number of
years) years. All records shall be stored, held secure and in confidence to the client.
1.2 Standard Operating Procedures (SOPs)
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Copies of SOPs for all EPA approved analytical methods that have been modified and/or non-EPA
approved methods are included in Section A. Copies of other SOPs are available upon request.
1.3 Analytical Data Deliverable Requirements
At a minimum, analytical data deliverable packages for screening and definitive data will include the
following:
• Sample documentation (location, date and time of collection and analysis, etc.)
• Chain of custody
• Initial and continuing calibration
• Determination and documentation of detection limits
• Analyte(s) identification
• Analyte(s) quantitation
• QC blanks
• Matrix spike recoveries
• Quality Control sample results
• Duplicate results
Prior to the submission of laboratory data, the laboratory's Quality Assurance Officer will review the
data for accuracy, precision and completeness.
1.4 Data Management
Describe the project data management scheme, tracing the path of the data from their generation in the
field or laboratory to their final use or storage. A flowchart may be used. Describe the record
keeping procedures and the approach usedfor data storage and/or retrieval on electronic media.
Discuss the control mechanism for detecting and correcting errors andfor preventing loss of data
during data reduction, data reporting and data entry. Identify and describe all data handling
equipment and procedures to process, compile and analyze data. Describe the procedures that will be
followed to demonstrate acceptability of hardware/software configurations required.
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ASSESSMENT AND OVERSIGHT
D1 PERFORMANCE AND SYSTEM AUDITS
The laboratory shall arrange for audits of the activities at appropriate intervals to verify that its operations
continue to comply with the requirements of the laboratory's documented quality system. Audits will be
carried out by identify title of person responsible for system audits, who is trained and qualified and
independent of the activity to be audited. Audit reports will be distributed to identify title(s) of persons who
will receive the system audit reports. When the results of a system audit indicate that the laboratory's quality
system has been compromised, the laboratory will take immediate corrective action. Describe the corrective
action procedures to be followed. If corrective action is required, the laboratory will immediately notify, in
writing, the Brownfields Project's QA Manager.
In addition to periodic system audits, the laboratory will also participate in proficiency testing or other inter-
laboratory comparisons. The results of the laboratory's most recent EPA or equivalent Performance
Evaluation Sample(s) are found in Section B. Place a copy of the laboratory's most recent EPA or equivalent
PE Sample results in Section B. Also, include copies of laboratory certifications for the compounds that will
be measured during this Brownfields investigation. When the results of a performance audit indicate that the
laboratory's validity of test results are questionable, the laboratory will take immediate corrective action.
Describe the corrective action procedures to be followed. If corrective action is required, the laboratory will
immediately notify, in writing, the Brownfields Project's QA Manager.
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DATA REVIEW AND USABILITY
E1 REVIEW OF ANALYTICAL DATA
Describe the procedures being used to review analytical data to ensure that reported results comply with the
requirements found in Tables 2 and 3 of this Appendix. Identify the job title (s) ofpersons responsible for each
level of review. Also, describe the corrective action procedures that are followed when the reported results do
not meet the laboratory's acceptance criteria.
E2 DATA VALIDATION
The laboratory's analytical deliverable package will include a narrative, which describes the analyses performed
and discusses any problems associated with the data reported. Sufficient documentation (i.e., blank results, QC
summary forms, instrument run logs, sample preparation logs, etc.) will be provided to allow the data from this
project to be validated in accordance with National Functional Guidelines.
E3 RECONCILIATION WITH USER REQUIREMENTS
The laboratory will use the formulas included in Section D3 of the project's generic QAPP to evaluate quality
control samples. Describe other procedures (i.e., Shewhart charts, standard deviation, etc.) that are being
used to evaluate quality control samples.
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TABLES
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TABLE 1
Laboratory Equipment List
Identify all laboratory equipment that will be used for this project
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Location
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TABLE 2
Analytical Methods Requirements
Parameter
Matrix
Sample
Preparation
Method
Analytical
Method
MM.1
PQI.1
Precision
(% UPD)
Accuracy
(% Recovery)
include concentration units
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TABLE 3
Analytical Quality Control Requirements
QC Sample
Frequency
Acceptance
Criteria
Corrective
Action
Method Blank
One per twenty samples per matrix or one
per day, whichever is more frequent.
Duplicate
One per twenty samples per matrix or one
per day, whichever is more frequent.
MS/MSD
One per twenty samples per matrix or one
per day, whichever is more frequent.
Laboratory Control Samples
Surrogates
Rinsate Blanks
1 blank/day/matrix or 1 blank/20
samples/matrix, whichever is more
frequent.
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TABLE 4
Preventive Maintenance - Laboratory Equipment
Identify field equipment and/or systems requiring periodic preventive maintenance. Describe the activity, such as check
the battery, etc.
Instrument
Activity
Frequency
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Table 5
Calibration and Corrective Action -Laboratory Equipment
Identify all tools, gauges, instruments, and other equipment used for data collection activities that must be calibrated to maintain performance
within specified limits.
Instrument
Calibration
Standards
Frequency
Initial & Continuing Calibration
Acceptance
Criteria
Corrective
Action
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SECTION A
Standard Operating Procedures
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SECTION B
Performance Evaluation Results
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