Region 4 QAPP Review Checklist Version 1.1- Revised March 29, 2007 EPA 402/B-07/002 REGION 4 QAPP REVIEW CHECKLIST QAPP Title: Project Location: Originating Organization: Receipt Date: Review Date: Reviewer: Project Number: USEPA - REGION 4 QUALITY ASSURANCE PROJECT PLAN REVIEW CHECKLIST P=Present & Acceptable; NP=Not Present; I=Incomplete; NA=Not Applicable ELEMENT COMMENTS Al. Title and Approval Sheet Title Organization's Name Dated Signature of Project Manager Dated Signature of Quality Assurance Officer A2. Table of Contents A3. Distribution List A4. Project/Task Organization Identifies key project personnel, with their roles and Responsibilities well defined (includes end data users, project QA manager, subcontractors, etc). A5. Problem Definition/Background Clearly states problems or decision to be made Provides historical and background information A6. Project/Task Description Lists measurements to be made includes on-site field analysis and off-site fixed laboratory analysis Cites applicable technical, regulatory, or program-specific standards, criteria, or objectives Identifies types of personnel, equipment and instruments required to perform field sampling, field analysis and laboratory analysis Provides work schedule and data deliverable timelines Summarizes required project and QA records/reports A7. Objectives and Criteria for Measurement Data State project objectives - quantitatively and quantitatively Links measurement quality objectives to applicable action limits, criteria, etc. Page 1 of 5 G:user-shared/R4 QAPP Review Checklist ------- Region 4 QAPP Review Checklist Version 1.1- Revised March 29, 2007 EPA 402/B-07/002 USEPA - REGION 4 QUALITY ASSURANCE PROJECT PLAN REVIEW CHECKLIST P=Present & Acceptable; NP=Not Present; I=Incomplete; NA=Not Applicable A8. Special Training Requirements/Certified Listed States how training is provided, documented and assured A9. Documentation and Records Lists information and records to be included in data report (e.g., raw data, field logs, results of QC checks, problems encountered Specifies the turnaround time for laboratory data deliverables Specifies the retention time and location for project records and reports Bl. Sampling Process Design (Rational for Design) Specified the type, number and matrix of samples slated for collection Discusses the rationale for the proposed sampling design Specifies sample locations and frequency of sample collection at each location B2. Sampling Methods Requirements Describes sample collection procedures and methods Lists equipment needs Identifies support facilities Identifies individuals responsible for corrective actions in the field Describes the process for preparation and decontamination of sampling equipment Describes selection and preparation of sample containers - and specifies sample volumes Describes sample container, volume, preservation and holding time requirements per each chemical, physical or biological parameter B3. Sample Handling and Custody Requirements Summarizes sample handling requirements Summarizes chain-of-custody procedures B4. Analytical Methods Requirements Identifies the analytical methods to be followed (including method number - and sample preparation method such as digestion/extraction method where applicable) B5. Quality Control Requirements Identifies QC procedures and frequency for each sampling event, analysis, or measurement technique, as well as associated acceptance criteria and corrective actions References procedures and provides equations for Page 2 of 5 G:user-shared/R4 QAPP Review Checklist ------- Region 4 QAPP Review Checklist Version 1.1- Revised March 29, 2007 EPA 402/B-07/002 USEPA - REGION 4 QUALITY ASSURANCE PROJECT PLAN REVIEW CHECKLIST P=Present & Acceptable; NP=Not Present; I=Incomplete; NA=Not Applicable calculating QC statistics including bias/accuracy, precision - specifies acceptance criteria for completeness, comparability and representativeness B6. Instrument/Equipment Testing, Inspection and Maintenance Requirements Identifies acceptance testing of sampling and measurement systems Describes equipment preventive and corrective maintenance Summarizes availability and location of spare parts B7. Instrument Calibration and Frequency Identifies equipment needing calibration and frequency for such calibration Summarizes required calibration standards, gases and/or equipment Cites calibration records and the manner traceable to equipment B8. Inspection/Acceptance Requirements for Supplies and Consumables Provides a list of the supplies and consumables including pH buffers, conductivity and turbidity standards, etc. States acceptance criteria for supplies and consumables Identifies the individuals responsible for inspecting supplies and consumables to ensure compliance with requirements B9. Data Acquisition Requirements for Non-Direct Measurements Identifies type of data needed from non-measurement sources (e.g., computer databases, literature searches, models, etc.) and provides the acceptance criteria for using this information Describes the limitations of this information and specifies when and when it cannot be used Documents the rationale for original collection of data and its relevance to the project BIO. Data Management Describes record/data keeping, storage and retrieval policies/requirements for organization/project Provides attachments to the QAPP containing SOPs, Checklists, Analytical Methodologies, etc. Describes data handling equipment and procedures used to process, compile and analyze data (e.g., computer hardware and software) - identifies the type of software used such as Excel, Statistical, Data Validation, etc. Page 3 of 5 G:user-shared/R4 QAPP Review Checklist ------- Region 4 QAPP Review Checklist Version 1.1- Revised March 29, 2007 EPA 402/B-07/002 USEPA - REGION 4 QUALITY ASSURANCE PROJECT PLAN REVIEW CHECKLIST P=Present & Acceptable; NP=Not Present; I=Incomplete; NA=Not Applicable Describes the process for assuring that applicable Office of Information Resource requirements are satisfied. CI. Assessments and Response Actions Lists the required number, frequency and type of assessments or audits complete with dates and names of auditors/personnel conducting these assessments (assessments can include management system reviews, technical systems reviews, peer reviews, surveillance, performance evaluation audits, laboratory audits, data quality audits, etc.) Describes the process for planning audits and assessments and identifies the individuals that participate in this planning Identifies those individuals responsible for performing audits and assessments Specifies the auditors independence, authority and competence in performing audits/assessments Specifies how audit findings are documented, verified and communicated to project personnel, senior management and EPA Identifies individual(s) responsible for implementing corrective actions C2. Reports to Management Identifies the frequency and distribution of reports for: Project Status Reports Results of Performance Evaluations and Audits Results of periodic data quality assessments Results of quality assurance problems Identifies those individuals responsible for preparing reports and those that will receive these items Dl. Data Review, Validation and Verification Specifies criteria for accepting, rejecting or qualifying data Provides a list of data qualifier flags and provides definition of each flag Provides project-specific statistics, calculations or algorithms D2. Validation and Verification Methods Describes or provides the data validation and verification process (can provide validation SOPs) Describe resolution procedures for data quality problems and identifies individuals responsible for resoling data quality issues Describes the procedures for documenting the results of data Page 4 of 5 G:user-shared/R4 QAPP Review Checklist ------- Region 4 QAPP Review Checklist Version 1.1- Revised March 29, 2007 EPA 402/B-07/002 USEPA - REGION 4 QUALITY ASSURANCE PROJECT PLAN REVIEW CHECKLIST P=Present & Acceptable; NP=Not Present; I=Incomplete; NA=Not Applicable validation, review and verification Describes the process for communicating data validation results to project personnel D3. Reconciliation of Data to Project Objectives Describes the process for reconciling project results with the project-specific data quality objectives and identifies the limitations of the data Specifies the usability of the data and verifies that it meets project objectives Identifies the individuals who are responsible for reconciling the data to the project data quality objectives Final QAPP Disposition: Approved, no comments Approved, with comments, Address Comments, Submit Revised QAPP to EPA PO Conditionally Approved, Address Comments, Submit Revised QAPP to EPA PO Not Approved, Address Comments, Submit Revised QAPP to EPA PO References 1. EPA Requirements for Quality Assurance Project Plans. EPA QA/R-5, EPA/240/B- 01/002 (March 2001). 2. EPA Guidance on Systematic Planning Using the Data Quality Objectives Process. EPA QA/G-4, EPA/240/B-06/001 (February 2006). Both documents can be accessed at the following website: www.epa.gov/qualitv - Select guidance from the menu options to the left of the screen. Page 5 of 5 G:user-shared/R4 QAPP Review Checklist ------- |