EPA Registration Maintenance Account Manager (RMAM) Regional Manager for the eSIP system Approving State Certifiers with a Paper Electronic Signature Agreement (ESA) cdx

CDXr

eSIP

EPA Registration Maintenance Account Manager (RMAM) Regional
Manager for the eSIP system

Approving State Certifiers with a Paper Electronic Signature
Agreement (ESA).

Note: This guide provides an overview of the Central Data Exchange (CDX) Regional
manager process for approving state certifiers using the paper electronic signature
agreement (ESA) for the eSIP system.

A state certifier role has two options for choosing identify proofing in CDX: 1) complete
identity proofing through LexisNexis and electronically sign an ESA or 2) mail a paper ESA
to the Regional manager and get approval by the Regional manager.

If a state is willing and able to successfully complete identity proofing via LexisNexis and
electronically sign the ESA, no further action is needed and the role will be active. Note: the
electronic identity proofing process requires personal identity information (PII).

For state certifiers who mail the paper ESA, Regional managers can approve their role
access by following the steps below. Note: The paper ESA requires the certifier to
provide organizational information only.

1. Review the paper signature agreement from the state and confirm it includes a wet ink
signature.

2. Store the paper ESA. Per the record schedule, the paper ESA should be retained for 7
years after the date the user account becomes inactive.

3. Select the Reg Maint tab on your MyCDX page (see Figure 1).

Figure 1: MyCDX Homepage

LI United States Environmental Protection Agency

Home About Recent Announcements Terms am

CDXr Central Data Exchange

MyCDX

Inbox

My Profile 1

Reg Maint

HelpDesk

Services

4. Select the Pending Requests link (see Figure 2).

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eSIP

Figure 2: Reg Maint Tools

Central Data Exchange

E3 Contact Us
Last Login: 7/28/2017 4:43:25 PM

MyCDX

Inbox

My Profile

Reg Maint

You are here: Reg Maint Tools

HelpDesk

Role Sponsorship

Submission History

E-Enterprise Portal

1 Registration Tools



Tool

Description

User Management

View and/or modify a user's profile

Create User Account

Create a CDX user account for a user

| Pending Requests|

View pending requests for access to programs flows and/or roles

Program .'Flow Flags Viewer

View the provisioned requirements for a program and associated roles

Maintenance Reports

Retrieve administration statistics and reports on users

Shortcut URL

Provide the Helpdesk and RMAM roles with the ability to generate Registration Shortcut URL

5. View all pending requests by selecting the 'eSIPS: electronic State Implementation Plan
Submission' program service from the Program Service dropdown field (see Figure 3).
a. Alternatively, enter other information on this page to search based on specific
criteria.

Figure 3: Pending Requests Search

MyCDX Inbox My Profile Reg Maint HelpDesk Role Sponsorship Submission History

You are here: Reg Maint Tools » Pending Requests - Search

Pending Requests - Search
• Search By Criteria

User ID

First Name
Last Name
Email

Exact Matches Only:
Exact Matches Only:
Exact Matches Only:
Exact Matches Only:





1 Program Service

eSIPS - electronic State Implementation Plan Submission ~



Role

Program ID
Phone Number
Organization Name
Organization State
Or

Organization Region

Exact Matches Only:
Exact Matches Only:
Exact Matches Only:1

Search By Confirmation Number

Confirmation Number

2

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CDX.

eSIP

6. Select the ' Search' button after entering your search criteria (see Figure 3).

7. The search results page will display all users associated with your search criteria (see
Figure 4).

a. Please designate a regular time to check pending requests to ensure certifiers are
not awaiting approval to submit SIPs and related information in the eSIP system.

b. If the state fails to submit a paper ESA, please follow-up with the state contact to
ensure the state has mailed the paper ESA.

Figure 4: Search Results Page

Central Data Exchange

[w| Contact Us
Last Login: 6/6/2017 1:1 1:29 PM

MyCDX Inbox My Profile Reg Maint Submission History

You are here: Reg Maint Tools » Pending Requests - Search » Pending Requests - Summary
Pending Requests - Search Results
5 items found; displaying 1 to 5.

|Q Requestor Information

~ Chris Dailey

(DAILEYCM1 56)
jhhygnil@sharklasers.com

D Chris Dailey

(DAILEYCM1183)
jhhygniq7@sharklasers.com

Request Details

Organization: CGIFEDERALTEST2
Program Service: NDMR-TOK
Role: Permittee (signature)
Program ID: N/A

View Details

Organization: CGIFEDERALTEST2
Program Service: NDMR-TOK
Role: Permittee (signature)
Program ID: N/A

View Details

Current Electronic Score: Not Set
Current Paper Score: Signature-
Program

Signature

Current Electronic Score: Not Set
Current Paper Score: Not Set

Signature

Page |l | of 1

Request Date

5/18/2017 3:54:57 PM

5/18/2017 2:24:54 PM

8. Check the box next to the name of each user that you would like to approve based on
receipt of a paper ESA with a wet ink signature (see Figure 5).

9. Set the 'Current Paper Score' to 'Signature' by selecting the dropdown box (see Figure
5).

a. This should be done for each user that you would like to approve.

b. If the paper score is already set to ' Signature' for a user who needs approval, then
only check the box next to their name and proceed to Step 10.

c. If the value in the dropdown is listed as anything other than ' Signature' for a user
who needs approval, update the dropdown selection to 'Signature', check the box
next to the user's name and proceed to Step 10.

10. Select the 'Approve Selected Requests' button (see Figure 5).

a. This will activate the user's account. No further action required.

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Figure 5: Approving Requests

1 Organization: CGI FEDERAL
(ESIPSPRCERTIFIER) Program Service: eSIPS

Current Electronic Score: CROMERR- 4/20/201 7 9:34:14 AM

Minimum

rose.rivasplata@cgifederal.com Role: Certifier

Current Paper Score: Not Set



State: PR





View Details

Not Set ~









Approve Selected Requests Reject Selected Requests | Back







Support

If you have any questions related to CDX or the eSIP system program service, please contact the
CDX Help Desk at helpdesk@epacdx.net or by telephone at 888-890-1995.

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Sample Paper ESA

Note: The ESA shown below is for demonstration purposes only. Please do not attempt to
print, modify, and submit any of the information provided below.

6002017

U.S. Environmental Protection Agency
ELECTRONIC SIGNATURE AGREEMENT

In accepting the electronic signature credential issued by the U.S. Environmental Protection Agency (EPA) to
sign electronic documents submitted to EPA's Central Data Exchange (CDX), and as a representative for:

Electronic Signature Holder Company Information

Organization Name:

ORG Name

Address:

123 Main Street

City, State, Zip:

Anytown, VA 12345

Province:



Country:

US

Phone Number

(555) 555-5555

E-mail Address:

johndoe'iiorganiza tion.com

Registrant's Name:

Mr John Doe

CDX User Name:

CDXUserlD

I, John Doe,

(Name of Elec tronic Signature Holder)

(1)1	agree to notify CDX within ten working days if my duties change and I no longer need to interact
with the CDX on behalf of my organization. I agree to make this notification by notifying the CDX Technical
Support staff at 1-888-890-1995 orhelpdeskiiiiepa.gov.

(2)	Understand I will be informed of profile changes through my registered electronic mail (e-mail)
address whenever my user identification or password haw been modified.

(3)	Understand that CDX reports the last login date that my user identification and password were used
immediately after successfully logging into CDX.

(4)	Understand and agree that I nill be held as legally bound, obligated, and responsible for the use of

my electronic signature as I would be using my hand-written signature.

(5)	Understand I will receive an e-mail upon use of my electronic signature so whenever I electronically
sign and submit an electronic document to the CDX I will receive an e mail at my registered e mail address;

This e-mail will inform me that a submission has been made to CDX from my user account and will contain
instructions to view information regarding the submission, including my Copy of Record (CoR).

(6)	Agree to report any suspicions activity so if I receive an e mail notification for any activity that I do not
believe that I performed, I will notify the CDX Help Desk as soon as possible, but no later than 24 hours,
after receipt.

(7)	Agree to contact the CDX Help Desk if I do not receive an e-mail notification within 5 business days
for any electronically signed submission using my credentials.

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5372017

(8) Agree (o report, within 24 hours of discovery, any evidence of discrepancy between any electronic
document I liave signed and submitted and what the CDX has received from me by contacting the CDX or
service Help Desk.

(9) Agree to notify the EPA if I cease to represent the regulated entity specified above as signatory of that
organization's electronic submissions by contacting the CDX Help Desk as soon as this change in
relationship occurs.

(10) Agree to retain a copy of this signed agreement as long as I continue to represent the regulated entity
specified above as signatory of the company's electronic submissions.

(11) C ertify I have the authority to enter into this Agreement on behalf of the Organization identified
above, and I am a signatory authorized to represent that Organization, and I am able to sign and submit
reports and other information on behalf of that Organization in the capacity required by Statute and/or
regulation-

(12) Certify that by signing and submitting this agreement, I have read, understand, and accept the
terms and conditions of this electronic signature agreement. I certify under penalty of law that I have
personally examined and am familiar with the information submitted in this agreement and I believe that the
information is true, accurate and complete. I am aware that there are significant penalties for submitting false
information, including the possibility of fine and imprisonment.

(13) Agree to protect the electronic signature credential, consisting of my Central Data Exchange (CDX)
user identification and password, from use by anyone except me. Specifically, I agree to maintain the secrecy
of the password; I will not divulge or delegate my user name and password to any other individual; I will not
store my password in an unprotected location; and I will not allow my password to be written into computer
scripts to achieve automated login.

(14) Agree to immediately contact the U.S. EPA CDX Help Desk after suspecting misuse of my account. I
will contact the CDX Help Desk at 1-388-890-1995 as soon as possible, but no later than 24 hours, after
suspecting or determining that my user name and password have become lost, stolen, compromise or used
inconsistent with CDX Terms and Conditions at https^'cdx epa fnv/terms

Name of elec tronic signature holder;

Signature:

Date;

Please send this document as soon as possible to:

CDXr

Region

EPA Regional Office Mailing Address
Donald O Cooke
U.S. EPA Region 1

Office of Ecosystem Protection, Air Quality Planning Unit

5 Post Office Square - Suite 100

Mail Code: OEP05-2

Boston. MA 02109-3912

Kenneth Fradkin

U.S. EPA Region 2

290 Broadway

25tb Floor

New York. NY 10007-1866

States/Terr. Covered

CT.MA
ME, NH
RI.YT

NJ, NY
PR. VI

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10

Sharon McCauley
U.S. EPA Region 3
Regional SEP Coordinator
Air Protection Division (3AP0G)
1650 Arch Street
Philadelphia. PA 19103

Sean Lakeman
U.S. EPA Region 4
61 Forsyth Street. S.W.

Mail Code: 9T25
Atlanta. GA 30303-8960

Cris Panos

U.S EPA Region 5

Air and Radiation Division {AR-18J)

77 West Jackson Boulevard

Chicago, IL 60604-3507

Carl Young

U.S. EPA Region 6

1445 Ross Avenue

Suite 1200

Mail Code: 6PD-L

Dallas, TX 75202-2733

Jan Simpson

U.S. EPA Region 7

11201 Renner Blvd.

Mail Code: AWMD/APDB

Lenesa. KS 66219

Jaslyn Dobrahner

U.S. EPA Region 8

1595 Wynkoop St.

Mail Code: SP-AR

Denver, CO 80202-1129

Kevin Gong

U.S. EPA Region 9

75 Hawthorne Street {Air - 8)

San Francisco, CA 94105

Claudia Vaupel

U.S. EPA Region 10

1200 Sixth Ave

Suite 900

AWT-150

Seattle, WA 9S101

DC, DE
MD. PA
YA.WY

AL.FL

GA. KI-
MS, NC
SC, TN

EL, IN
ML MN
OH,WT

AH, LA

NM.OK

TX

L\,KS
MO, NE

CO. MT
ND,SD
UT. WY

AZ, CA
HI, NY

AKED

OiLWA

NOTE: The Agency does not notify yon when your ESA is received. To ensure the Agency receives the
ESA, yon may wish to send it by certified or registered mail, return receipt requested.

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