2021 SmartWay Online Shipper Tool: User Guide, U.S. Version 1.0 (Data Year 2020)


A FPA "Sai Prcecion ^\xSmartWay
^1 M ^Agency	U.S,Environmental Protection agency*
2021 SmartWay
Online Shopper Tool
User Guide
U.S. Version 1.0
(Data Year 2020)
LPA-420-B-22-005 I January 2022 I SmartWay Transport Partnership I epa.gov/smartway

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^ERA Environmental Protection	^^\XSmartWay
* mAgency	U.S. Environmental Protection Agency^
2021 SmartWay
Online Shipper Tool
User Guide
U.S. Version 1.0
(Data Year 2020)
Transportation and Climate Division
Office of Transportation and Air Quality
U.S. Environmental Protection Agency
EPA-420-B-22-005
January 2022

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"^vSmartWay
U.S. Environmental Protection Agency »
Table of Contents
INTRODUCTION	6
How Do Shippers Join The SmartWay Transport Partnership?	6
How Do I Join If My Parent Company Has MuLtipLe Subsidiaries?	6
Establishing Your Data Collection Year	7
Required Data	7
Auto Population	8
TOOL SCREENS AND DATA ENTRY	9
Introductory Screens	9
Home Screen	9
Step l: SeLectYour Participation LeveL	10
Step 2: Partnership Agreement (Way 2,3,4)	12
Step 3: Company and Contact Information (Way 2,3, 4)	12
Step 4: Characterize Your Shipper Companies (Way 2,3, 4)	15
Step 5: Enter Shipper Company Activity Information	16
Way 4 Additional Requirements	37
Step 6: Review Your Information (Way 2, 3,4)	40
Step 7: Compare This Year's with Last Year's Submission (Way 2,3, 4)	41
Step 8: Submit Your Information To SmartWay (Way 2, 3, 4)	41
Appendices
Appendix A: Import File Preparation (Way 3, 4)	A-i
Appendix B: Carrier PayLoad Validation (Way 3, 4)	B-i
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List of Tables
Table A-l. BUSINESS.UNIT, ID.CODE, SHIPMENT.MOVEMENT, SHIPMENT.BORDERS,
INTERNAL_SHIPMENT_SEGMENT	A-l
Table B-i. Shipper Payload Validation Ranges	B-i
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List of Figures
Figure 1: OST Home Screen	10
Figure 2: Participation Level Selection Screen	11
Figure 3: Partnership Agreement Screen	12
Figure 4: Company and Contact Information Screen	13
Figure 5: Auto Population Confirmation Box	14
Figure 6: Name Your Company(ies) Screen	15
Figure 7: Company Name and Identifier Screen	16
Figure 8: Select Carriers Screen	17
Figure 9: Auto Populate Carriers Screen	18
Figure 10: Selection Needed Screen	19
Figure 11: Importing Carriers Screen	20
Figure 12: Import Results Screen	21
Figure 13: Find Carrier Screen	22
Figure 14: Contact Non-Reporting Carriers Screen	22
Figure 15: Finalize Auto Populated Carriers Screen	23
Figure 16: Finalize Imported Carriers Screen	23
Figure 17: View and Manually Select SmartWay Carriers Screen	24
Figure 18: Add SmartWay Carriers to My List Screen	25
Figure 19: Manually Select Non-SmartWay Carrier Modes/Categories Screen	26
Figure 20: Carrier Subdivision Status Screen	27
Figure 21: Subdivide Carrier Screen	28
Figure 22: Export Carriers Screen	29
Figure 23: Identify Your Own Carrier Fleets	29
Figure 24: Activity Screen	30
Figure 25: Data Quality Check Screen	32
Figure 26: Rounded Activity Data Screen	33
Figure 27: Duplicate Carrier Activity Data Flags	33
Figure 28: Low Non-SmartWay Miles Flag	34
Figure 29: Unexpected % SmartWay Value Flag	34
Figure 30: Out of Range and Overreported Carrier Activity Alerts	35
Figure 31: Way 2 % SmartWay Value Screen	36
Figure 32: Way 3 and 4 % SmartWay Value Screen	37
Figure 33: Mileage and Weight Improvements Screen	38
Figure 34: Modal Shift Screen	39
SmartWay User Guide | List of Figures 5
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Introduction
Note: The SmartWay online tools should not be accessed using Microsoft
Internet Explorer. Please use the most recent version of Chrome, Fire fox, or Edge
to access the application.
HOW DO SHIPPERS JOIN THE SMARTWAY TRANSPORT PARTNERSHIP?
Shipper companies join SmartWay by submitting a SmartWay Shipper tool. Shipper companies that
submit tools that are approved by SmartWay are known as "SmartWay Shipper Company Partners."
When a shipper company submits a Shipper tool to SmartWay, they agree to the requirements
stipulated in the SmartWay Shipper Partnership Agreement—notably, that they will measure and report
the emissions performance of their company annually and provide supporting documentation to
SmartWay upon request.
All SmartWay Shipper Partners agree to complete and submit the SmartWay Shipper tool to:
% define company composition,
% characterize company activity,
individually benchmark multiple companies, and
% track annual changes in performance.
Upon approval of a Shipper tool submission, a shipper company will be identified as SmartWay Shipper
Partner on EPA's website, on the SmartWay Partner List, and in a database used to identify companies
that meet SmartWay's annual requirements. On-time submission and approval of the tool also qualifies
Shipper Partners for use of the SmartWay Logo. The carrier will also receive information on how to
access its current SmartWay registration document and other information through the Partner Portal.
Shippers with subsidiaries may submit a single tool for their parent company and all its subsidiaries. If a
shipper chooses to do this, the entire organization will be considered a SmartWay Partner and the
performance rating will be assigned to the entire organization. The partner will be listed on the
SmartWay website under the parent company's name.
Individual subsidiaries may join as separate partners if the parent company wishes to have them listed
individually on the SmartWay website. Each subsidiary would submit a separate tool.
HOW DO I JOIN IF MY PARENT COMPANY HAS MULTIPLE SUBSIDIARIES?
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SmartWay highly recommends developing your list of subsidiary companies beforehand by
using an organization chart or perhaps a customer interface web page. For example, evaluate
how your organization contracts with carriers, identify your companies' different NAICS codes,
and determine how they choose what carriers to hire.
The best strategy is to ha ve a clear idea of ho w to define your companies before filling out the
tool.
The following sections describe the information needed and the process for completing the required
sections of the Online Shipper Tool (OST). The OST Technical Documentation1 explains more about the
data sources and calculation methodology used by the tool; this guide focuses on the essentials for
completing the tool.
ESTABLISHING YOUR DATA COLLECTION YEAR
Before beginning your data collection, identify the last calendar year for which you have full annual (12
months) data. This means that you have data from January of the calendar year through December of
the same year. If you are submitting for the first time and do not have a full year of operational data,
please collect a minimum of three months'data for input into the SmartWay tool. In your next update
year, you will be required to submit a full year's data.
REQUIRED DATA
Shippers need to gather the following essential information to complete the OST:
The official company name to be used on the SmartWay website for public recognition of
participation in SmartWay.
% Company contact information.
% Contact details for:
¦ your Working Contact.
¦ your Executive Contact (Executive Contact cannot be the same as the Working Contact).
¦ your Sustainability and/or Other Contact(s) - these are optional.
North American Industry Classification System (NAICS) codes for the company.
% A comprehensive list of all carriers (SmartWay and non-SmartWay) that the shipper used to haul
freight during the reporting calendar year. The list should include all truck, rail, multimodal,
barge, air, and logistics companies hired by the shipper.
% The activity level for each carrier for the reporting year (miles, ton-miles, and/or payload).
1 You can access the OST Technical Documentation through the SmartWay Partner Portal.
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Additional information is required depending on the shipper's selected level of participation - see Step
1: Select Your Participation Level below for details.
AUTO POPULATION
As you progress through the tool, you will see "Auto Populate" buttons on various screens. Selecting
these buttons allows partners to automatically load information for the initial steps of the tool,
including Partner Name and Contact Information, based on the prior year's submittal. The Auto
Population option can save time and ensure naming consistency for your contacts and fleet(s) from
year to year. Corrections and revisions may be made on the screen if needed. If you prefer to enter your
data manually, you may skip this step.
Note - The SmartWay online tools do not allow users to cut/paste into the data entry fields.
Data must be entered manually or through the import/auto populate functions.
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Tool Screens and Data Entry
INTRODUCTORY SCREENS
Upon opening the tool, you will see a Welcome screen indicating the Partner Name and the current
Data Year for reporting.2 Note the "Data Year" is the year the fleet and activity data correspond to,
generally one year prior to the current calendar year. The Welcome screen is then followed by screens
that allows you to review background material to orient you to the tool. The background screens
provide information on data gathering, tool help and navigation, and the SmartWay Partner tool
schedule for 2022. These screens may be skipped if you are already familiar with the tool.
Note: Your online session will "time-out" after two hours if you do not interact
with a page, and data will be lost for that page. You do not have to complete all
steps within two hours, but you must refresh or change the page every two
hours to avoid timing out. Otherwise, you must re-open the tool by accessing the
Partner Portal.
HOME SCREEN
Data entry for the OST consists of eight steps, shown on the Home screen. Complete the steps in order,
using the buttons at the bottom of the successive screens to proceed through the tool. When each step
is successfully completed, a checkmark will appear on the Home screen.
2 The Welcome screen also includes the OMB Control Number at the bottom right of the screen. OMB numbers are form and information collection
numbers assigned by the Office of Management and Budget, authorized under the Paperwork Reduction Act of ig8o.
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Figure 1: OST Home Screen
SmartWay Online Shipper Tool
^vSmartWay
Home	Transport Partnership
Please complete the following steps in order. Check boxes on the left indicate successful completion of each step. For more information, select the 'Help' button, or select the "Back" button to return to the prior page.
CD Step 1: Select Your Participation Level
O Step 2: Partnership Agreement
CD Step 3: Enter Company & Contact Information
CD Step 4: Characterize Your Shipper Company(ies)
CD Step 5: Enter Information for your Shipper Company(ies) (select company name to add information)
CD Step 6: Review Your Information (reports)
CD Step 7: Compare this year's information with last year's submission
CD Step 8: Submit Your Information to EPA
STEP l: SELECT YOUR PARTICIPATION LEVEL
Select Step i on the Home screen to display the Participation Level selection screen. There are 4 ways
shippers can participate in SmartWay. Way 1, the SmartWay Candidate level, is only for companies who
want to learn more about SmartWay before joining as a SmartWay Shipper Partner. To become a
SmartWay Shipper Partner, select Way 2, Way 3, or Way 4. Under Way 2, 3, or 4, shippers participate as
full SmartWay partners and submit activity and performance data using the SmartWay Shipper tool.
Selecting Way 3 or 4 will qualify shippers to compete for an annual SmartWay performance award.
% Way 2 data requirements:
¦	A non-mileage-based measure of how much business you do with each carrier. Examples
include the amount of money you spend with each carrier, or the number of shipments per
carrier
¦	Description of data sources used to compile the alternative activity metric
% Way 3 data requirements:
¦	Activity data for all the carriers the shipper uses including:
o Total miles contracted, ton-miles contracted, and/or average payload data for each
SmartWay and non-SmartWay carrier
% Way 4 data requirements:
¦	All data required for Way 3 participation, plus at least one of the following:
o Information to differentiate the freight the company moves with any individual carrier by
various methods, such as inbound versus outbound, domestic versus international,
business unit, internal ID code, or other custom method
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o Information to evaluate retrospective company operational strategies occurring in the
last year to eliminate miles or weight from the freight operations to reduce the shipper's
carbon footprint
o Information to evaluate retrospective strategies occurring in the last year to shift freight
transportation from one mode to another (e.g., from truck to rail)
The required data should be provided for all the shipper's companies. Way 2 activity data reflects the
relative amount of freight carried by each carrier. Way 3 and 4 data reflects the actual amount of
freight carried by each carrier, the distance that freight is carried, and the fuel consumed to carry the
freight.
SmartWay Shipper partners are encouraged to participate at the Way 4 level and use the performance
assessment and strategy evaluation tools as a core element of their businesses' environmental
sustainability planning processes as well as core corporate decision-making.
Figure 2: Participation Level Selection Screen
SmartWay Online Shipper Tool	^2?
*v>SmartWay
Participation Level	Transport Partnership
First read the description of the different ways shippers can participate In SmartWay provided below. Then Specify your Participation Level by selecting the radko button next to the appropriate "Way" designation
(Way 2, Way 3, or Way 4). You can change your participation level at any time but be careful as this may result m some loss at data. (Note: Way t, the SmartWay Candidate level, is only for companies who want to
learn more about SmartWay before joining the program as a Shipper Partner-)
It you specify the Way 4 participation level, you must check a box selecting at least one of me three analyses listed under this option. Each of tnese analyses requires additional inputs. If you need more information
to choose a participation level, including impacts on your potential for a SmartWay AwafO, see SmartWay Awards information and/or taa to a SmartWay Partner Account Manager or representative,
After selecting your Participation Level (and for Way 4. the associated analyses), select the 'Save and Continue' button to complete the tool inputs, check your results and submit your tool to EPA for approval. You
may afeo select the 'Help' button for additional information, or the Back' button to return to the previous page.
Select Your Participation Level
Way 2; Bane Freight Aitetsmam
Way 3 Standard Freight Atleawnent
• Way 4 Advanced Freight Assessment
Output*:
The percentage of your Iresght moved on SmartWay Camera
Outputs:
Basic emissions inventory C02 NO* PM Blade Carbon
Outputs:
DetaJed emssicn inventory C02 NO*. PM 6iadc Carbon
B*st For:
Shippers wth Wfnted data that want 10 start pamapaeng m
SmaittWay
Best For
Shippers that want a frewjhl emissions footprint to gurie mar
decision mafcng
Best For
Shippers that want a more derated freight emasicns footpreu and emissions analyst*
Input*
Carrier names and rataeve (Sata (e g amount wer* number
of shipments volume shipped or other custom rrvdnc.i
Input*:
Carrier names m.leage - f0N_MILES_Ofl_TONN6_lCM-
ard cr paytoad data by earner
Inpws:
Camer names mileage - fONJ*£5_Oft_rC«N£_KM- and'o* average paytottt by earner, and additional operational
strategy andic mode spW data
Carrier Selection Methods:
« Manually select earners by searehng the trst of
avartaWe SmartWay earners
Carrier Selection Methods:
•	Manually select earners ty» searchffg Pie list of
availawe SmartWay earners
•	Auto Populate using your apprwed submission from
Ja*1 year
•	Import from an Excel file
Carrier Selection Methods:
•	Manuaay sefect earners search*^ the fcst of avaiatote SmartWay earners
•	Auw Populaw us«rg your approved iMMM from last year
•	Import from an E*e«l We
Added Benefits of Way 2:
• 8« recognized as a SmartWay Partner
Added Benefits of Way J:
the bereMa of Way 2 ptus
• EkgMt to compact for recognition through the
SirwtWay Excellence A*»ijs
Added Benefits of Way 4
the benefits c< Way 3 plus
• You wH receive addhonal credit tor a SmartWay Excellence Award
Note You Mil have to perfwm at least «*ie of the Mowing ana Vies n atOt* to be a Way 4 participant
Subd*ide and analyze ycui height activity based on nbound vs ouOcund dcmesbc « international discrete
business units, and'or other nitena
Q Aiu0fie and compare eimakjrw savr^s from operational unproverneiMs thai were done m the past year
~ Anatrze and compare emsswrvs javnas from mode shifts thai wete done in Vie past year
Buck	H Save and Conttnu* H	Help
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Use this screen to specify your program Participation Level by selecting the radio button next to the
appropriate "Way" designation. You can change your participation level at any time but be careful as
this may result in some loss of data input. If you specify Way 4 you must check a box selecting at least
one of the three available analyses. Each of these analyses requires additional inputs. To learn more
about these analyses, select the adjacent question mark on the screen. If you need more information to
choose a participation level, including impacts on your potential for a SmartWay Award, read
SmartWay Awards Information and/or contact a SmartWay Partner Account Manager or
representative.
STEP 2: PARTNERSHIP AGREEMENT (WAY 2, 3, 4)
Select Step 2 on the Home screen to display the Partnership Agreement for SmartWay Shippers. To join
the SmartWay Transport Partnership as a shipper company, you must agree to the language on this
screen. To begin working with the tool, you must check the box stating that you agree to the terms of
the agreement. This agreement must be renewed annually.
Please review this language with the appropriate personnel within your organization before completing
or submitting a tool to SmartWay.
Figure 3: Partnership Agreement Screen
Partnership Agreement for Shippers
With this annual agreement, your company joins the SmartWay Transport Partnership and commits to:
1. Measure and report to EPA on an annual basis the emissions performance of your company using EPA's SmartWay Shipper Tool. (Existing companies must report the 12 months of data for the prior year
ending December 31. Newly formed companies require a minimum of 3 months of operational data.)
2. Agree to SmartWay listing your name on the SmartWay Transport Partnership website as a Partner company.
3. Agree to submit supporting documentation to EPA for any data used to complete this tool and agree to EPA audit of this data upon request by EPA.
In return, EPA commits to:
1. Promote company participation in the Partnership by posting Partner names on the SmartWay websites and in related educational, promotional, and media materials. EPA will obtain express written
consent from the Partner before using the Partner's name, other than in the context of increasing public awareness of its participation as described here.
2. Provide companies with industry-wide performance benchmark data, as the data becomes available to EPA.
3. Assist Partners in achieving emission and fuel usage reduction goals (subject to Federal Government Appropriations).
4. Treat individual corporate data as sensitive business information.
General Terms
1. If the Partner or EPA defaults upon this agreement at any point, the agreement shall be considered null and void.
2. Either party can terminate the agreement at any time without prior notification or penalties or any further obligation.
3. EPA reserves the right to suspend or revoke Partner status for any Partner that fails to accomplish the specific actions to which it committed in the SmartWay Transport Partnership Agreement and
subsequent annual agreements.
4. The Partner agrees that it will not claim or imply that its participation in the SmartWay Transport Partnership constitutes EPA's approval or endorsement of anything other than the Partner's commitment
to the program. The Partner will not make statements or imply that EPA, or the United States, endorses the purchase and/or sale of the Partner's products and services or the views of the Partner
5. Submittal of this SmartWay Tool annually constitutes agreement to all terms in this Partnership Agreement. No separate agreement need be submitted.
By checking the box below, I declare that the information submitted via this Tool is, to the best of my knowledge, accurate. I understand that any person who, in the course of negotiating or
performing under this Agreement, makes, presents or submits a false or misleading statement to the government, or any person who makes a material omission in the course of negotiating or
performing under this Agreement, may be subject to liability under all applicable civil and criminal statutes including 18 U.S.C. 1001 (criminal liability for false statements), 31 U.S.C. 3801 - 3812
(civil liability for false statements) and 31 U.S.C. 3729-33 (The False Claims Act).
Q I understand and agree to the terms of this agreement.
Save and Continue
STEP 3: COMPANY AND CONTACT INFORMATION (WAY 2,3, 4)
After agreeing to the Partnership terms, select Step 3 on the Home screen to proceed.
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Existing partners with an approved submission from Last year may select the Auto Populate button
toward the top of the screen to enter the information required for this screen. Otherwise begin by
entering your Partner Name, the official name that your customers would recognize for your company—
in other words, the name someone hiring you would look for.
Specify your company's official Partner Name, exactly as you want it to appear on the SmartWay
website. For example, you may enter;
% ABC Company
ABC Company, Ltd.
Your company will be listed exactly as you enter it, so pay special attention to proper capitalization,
abbreviations, annotations, and punctuation.
Figure 4: Company and Contact Information Screen
SmartWay Online Shipper Tool
^vSmartWay
Company and Contact Information Transport Partnership
You can use the 'Auto Populate' button to populate this screen with your company's information from last year's tool. If you bring in last year's data, you must review and verify it. Alternatively you can enter the
information yourself.
Auto Populate
Start with the Company Information section. It is very important to fill out your Company Name correctly as this is how it will appear in the SmartWay Partner List. Next click on the second and third gray
bars to complete the Working Contact and Executive Contact information, respectively. You must enter different names and emails for the Working and Executive Contacts before proceeding. You may add
additional contacts by selecting the 'Add Contact" button at the bottom.
After completing the Company and Contact sections, you may enter additional information by selecting the 'Optional Comment' bar if you wish.
When finished select the 'Save and Continue' button. Any missing/incorrect data will be flagged for your attention. If all of your entries pass validation you will be taken back to the Home screen. You may return to
this screen later and add more contacts or change contact information.
" Denotes a required field
~ Company Information
Name: * | Shipper Company 1 |
Address: * j 555 Albert Street |
Address 2: j Suite 210 |
City:* | Kansas City
State: * ! Kansas
Zip Code: * I64030
Main Phone: *1816-555-1111
Website: |SC1.com
Note: Each field marked with an asterisk must be filled out. You will not be able to submit the tool
to SmartWay without this information.
If you use the Auto Populate option, please review the company Name as it appears on the screen,
revising as necessary.
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The tool then asks for:
%
%
General company information including location, web address, phone number, etc.
A Working Contact for any questions about your company's participation and tool submissions.
The Working Contact is the individual designated by the Executive Contact to directly interface
with SmartWay regarding specific tasks involved in the timely submission of the tool. The
Working Contact is responsible for coordinating the assembly of information to
complete/update carrier activity data; completing and updating the tool itself; maintaining
direct communication with SmartWay; and keeping interested parties within the company
apprised of relevant developments with SmartWay.
An Executive Contact for participation in recognition events and for authorizing participation in
SmartWay. The Executive Contact is the company executive who is responsible for agreeing to
the requirements in the SmartWay Partnership Annual Agreement, overseeing the Working
Contact (as appropriate), and ensuring the timely submission of the tool to SmartWay. The
Executive Contact also represents the company at awards/recognition events. This person
should be a Vice President or higher-level representative for the company.
Additional contacts (optional) which may include alternative Working or Executive contacts,
Sustainability contacts, consultants, or others that may be involved with SmartWay (e.g.,
press/media contact, fleet manager, etc.).
You MUST provide both Working and Executive Contacts, who must be different, with different email
addresses, to proceed. SmartWay recommends developing an internal succession plan to make sure
that your tool submission schedule is maintained and the location of SmartWay files are known, if a
Working Contact is reassigned, or leaves the company for any reason.
NOTE: To ensure that e-mails from SmartWay/EPA are not blocked, new contacts may need to
add Smart Way/EPA to their preferred list of trusted sources, often called the "Trusted Sender"
list.
If you use the Auto Populate option, you still must review the Contact Information and revise your
entries as needed. When complete, check the "My company and contact information is correct" box at
the bottom of the screen.
Figure 5: Auto Population Confirmation Box
• Optional Comment
1 My company and contact information is correct
Return to Home Page
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You must enter all required fields to proceed to the next step. If a required field is left empty, a
message will appear asking the user to provide the information.
STEP 4: CHARACTERIZE YOUR SHIPPER COMPANIES (WAY 2, 3, 4)
After entering your company and contact information, select Step 4 on the Home screen to characterize
one or more shipper companies.
The OST tracks company-level operations. While many shipper partners will only need to create one
company, if you have multiple subsidiary companies, all with separate corporate identities and
transportation systems, you may want to create multiple company records and characterize their
carrier operations individually.
Based on your selections on the Participation Level screen, Way 4 participants will also have the option
of further refining their transportation activity by internally tracking different shipper companies,
inbound/ outbound/internal freight, and domestic versus international freight within the company's
carrier data identification. Therefore, there is no need to list different internal divisions, product lines,
etc. as separate companies.
The Name your Company(ies) screen allows you to "Auto Populate" your company identification
information using the data from your approved tool submission last year (Option 1) or specify the
number of shipper companies you wish to characterize (Option 2).
Figure 6: Name Your Company(ies) Screen
SmartWay Online Shipper Tool
Name your company(ies)
Select Option 1 or Option 2 below to define your shipper company(ies).
Option 1:
Select the 'Auto Population' button below if you would like to use your company information from your approved submission from last year. Then you can add, modify, or delete the information as needed.
Auto Populate
Option 2:
If you do not use the Auto Populate option, enter the number of shipper company(ies) you have and then select the 'Continue' button. While most shipper partners will only need to create one company, if you have
multiple subsidiary companies, all with separate corporate identities and transportation systems, you may want to create multiple company records and characterize their carrier operations individually. Note: you will
have to enter data for each company you define separately.
How many distinct shipper company(ies) do you have? | ] H
Return to Home Page
After selecting Option 1 or Option 2, you will need to specify the following for each shipper company:
V- Shipper Company Name: Name your companies, beginning with your Partner Name followed by
the specific company name.
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NAICS Code(s): NAICS, or North American Industry Classification System codes, are the Federal
standard for classifying businesses by activity type. NAICS codes can be up to six digits in
length. Use the NAICS code(s) that most appropriately describes your company. Note: some
large companies with multiple operations may only use two or three digit NAICS codes; in this
case, you do not have to enter the full six digits. Detailed information can be found at
http://www.census.gov/eos/www/naics/.
Figure 7: Company Name and Identifier Screen
SmartWay Online Shipper Tool
Name your company(ies)
^vSmartWay
Transport Partnership
Enter the names and NAICS code(s) of your shipper company(ies) below. If you need to enter multiple NAICS codes separate them with a comma. You may also enter additional information by clicking the 'Optional
Comment' bar below. When you are done select the 'Save and Continue' button.
If you have multiple North American Industrail Classification System (NAICS) codes associated with a company, separate them using commas. If you are not sure which NAICS code(s) you should enter, you can use
https://www.census.gov/naics/ to search for the correct code.
* Denotes a required field
~ Shipper Company Name 1:
Shipper Company Name *
| Shipper Company 1
|11199
Add Another Shipper Company I Delete Shipper Company(ies)
Optional Comment
Return to Home Page I Save and Continue I Help
Note: If you selected the Auto Populate option for this section, you MUST still review the Shipper
Company Name and Identifier Information and revise your entries as needed.
Note: Your Subsidiary Company Names will NOT appear on the SmartWay website, only your
Partner Name. If you wish to have your companies/subsidiaries appear separately on the
Smart Way website, please submit separate tools for each to Smart Way.
STEP 5: ENTER SHIPPER COMPANY ACTIVITY INFORMATION
Next select the company name under Step 5 on the Home screen to enter detailed activity data for
each of the companies you identified.
Select Carriers Screen
The first step in characterizing your shipper company is to identify and select your carriers using one or
more of the following options, depending on your Participation Level. These options are not mutually
exclusive. For example, you can start by using the Auto Populate Carriers option to load the carriers
from your approved submission from last year. Then you can modify this list of carriers using one or
both of the View and Manually Select Carriers options, allowing you to remove and/or add carriers. You
can then Export your list of selected carriers, merge in the activity data for each using Excel, and then
Import the updated file back into the tool. If you are a "Way 4" Shipper and indicated you will subdivide
SmartWay User Guide | Tool Screens and Data Entry 16
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and analyze your freight activity on the Participation Level screen, you must also select the Carrier
Subdivision link to break out your activity based on shipment borders, shipment movement, discrete
business units, and/or other criteria Select one of the six options shown on the Select Carriers screen
to proceed.
Figure 8: Select Carriers Screen
Select Carriers: Shipper Company 1 Transport Partnership
Select one or more of the links below to identify and select the carriers you used to move your freight in the current reporting period. These options are not mutually exclusive. For example, you can start by
selecting 'Auto Populate Carriers' to load the carriers from your approved submission from last year. You can then modify this list of carriers using one or both of the View and Manually Select Carriers' options,
allowing you to remove and/or add carriers. You can also Export your list of selected carriers, merge in the activity data for each carrier using Excel, and then Import the updated file back into the tool.
When you are finished selecting your carriers, select the 'Enter Activity' button to proceed to the next step.
As you proceed through the steps below, make sure to address the following issues:
• You must select at least one SmartWay Carrier.
• You do not currently have any Non-SmartWay carriers in your list of carriers. If you do not use Non-SmartWay carriers, select the 'View and Manually Select Carrier Modes/Categories' link and check the 'I
do not use Non-SmartWay Carriers' box to confirm this. If you do use Non-SmartWay carriers, select the 'View and Manually Select Carrier Modes/Categories' link to add them to your lists of carriers.
• You indicated on the Participation Level screen that you were going to subdivide your freight shipments, but no subdivisions have been made. Select the 'Carrier Subdivision' option to subdivide your
freight. At least one carrier must be subdivided.
Auto Populate Carriers - Use this option to load the carriers from your approved tool submission from last year. After you have brought in these carriers, you can send a reminder email to those SmartWay
carriers who haven't submitted their data for the current year.
Import Carriers - Use this option to import your carriers from an Excel file. You can include each carrier's activity data. If you have selected Way 4 as your participation level and plan to use Carrier Subdivision,
you can include the subdivision fields in the Excel file. After you have imported your carriers, you can send a reminder email to those SmartWay carriers who haven't submitted their data for the current year.
NOTE: the format of the Excel file used in this tool is not the same format that is used in the SmartWay Excel Shipper Tool. The new format is described in the User Guide.
View and Manually Select SmartWay Carriers - Use this option to identify and select your carriers from the current list of SmartWay partners. If you have a small number of carriers (e.g., 50 or less), this option
might be your preferred approach. If you used the Auto Populate function, you can use this option to add and remove SmartWay carriers.
View and Manually Select Non-SmartWay Carrier Modes/Categories - Use this option to select your Non-SmartWay carriers (e.g., Non-SmartWay Truckload/Dry Van, Non-SmartWay Logistics). If you used the
Auto Populate function, you can use this option to add and remove Non-SmartWay carriers. If you do not use any Non-SmartWay Carriers you must still select this option to confirm that you do not use Non-
SmartWay carriers.
Carrier Subdivision - Use this option to subdivide your freight activity based on shipment borders (domestic or international), shipment movement (inbound, outbound, internal), discrete business units, and/or
other criteria.
Export Carriers - Use this option to export your current list of carriers or the entire set of SmartWay Carriers and Non-SmartWay Carrier Modes/Categories into an Excel file. You can then modify the file to edit
your carrier list, activity data, and (if applicable) subdivision information for importing back into the tool.
Identify Your In House Carrier Fleets - Use this option to identify the SmartWay Carriers that your company controlled and operated during the current reporting year.
Auto Populate Carriers Screen (Way 3,4)
The table shown on this screen lists the SmartWay Carriers and non-SmartWay Carrier Type(s) from
your approved shipper tool submission from last year (if available). You can scroll through the list or
filter to view subset categories. Take special note of each carrier's "Status":
1. Carriers with a "Current" status have submitted their fleet information for the current reporting
year and are approved by SmartWay.
2 Carriers with a status of 'Pending' have submitted their information but have not been approved
by SmartWay and will be classified as non-SmartWay carriers if you finalize your imported
carriers before their submission is approved. If some of your major carriers are "Pending", do not
finalize your carriers at this time, but check back later regarding their status. The Partner status
will be automatically updated when you return to this screen to finalize your carriers.
3 Carriers who have a status of 'Didn't Report* will be categorized as non-SmartWay carriers when
you finalize your imported carriers. You can contact these carriers directly, or request
SmartWay to send an email asking them to submit their current year data by using the 'Contact
Non-Submitting Carriers' button below.
SmartWay User Guide | Tool Screens and Data Entry 17
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4 Carriers who have a status of 'Selection Needed' have submitted current year data to
SmartWay, but the carrier has multiple fleets from which you can select. These carriers will be
categorized as non-SmartWay Carriers if you finalize your list without specifying which fleet
they are.
Please review this list to create your CURRENT year Carrier List. You can remove specific carriers or
non-SmartWay Carrier Types you no longer use by checking the Delete Carrier box in the left-hand
column and then selecting the Delete Carriers button at the bottom of the screen. When finished select
the "Finalize your carriers" box at the bottom left to reassign all carriers without a "Current" status to
the non-SmartWay Carrier Types list.
Figure 9: Auto Populate Carriers Screen
SmartWay Online Shipper Tool
Auto Populate Results: One
^v-SmartWay
Transport Partnership
The fofiowing table lists the SmartWay carriers and Non-SmartWaiy Carrier Type
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SmartWay
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Figure 10: Selection Needed Screen
SmartWay Online Shipper Tool
Selection Needed: One
*vSmartWay
Transport Partnership
The carrier you used last year has multiple approved carriers for the current reporting year, but none of them match your previously used carrier's name or SCAC. Please select which carrier you used in the current
reporting period and then select the Save and Continue button. If none of the carriers below are the one you used this year, select the Back button and use the "View and Select SmartWay Carriers" function on the
Select Carriers screen.
This is the carrier
Carrier Name *
Mode - SmartWay Category
SCAC
Carrier Address

O
Carrier57354
Multimodal - Surface
RDWY
10990 Roe Avenue Overland Park KS '66211
O
Carrier57355
Truck - LTL/Dry Van
HMES
10990 Roe Avenue Overland Park KS '66211
O
Carrier57356
Truck - LTL/Dry Van
RETL
10990 Roe Avenue Overland Park KS '66211
O
Carrier57357
Truck - LTL/Dry Van
NPME
10990 Roe Avenue Overland Park KS '66211
O
Carrier57358
Logistics - General
HNRF
10990 Roe Avenue Overland Park KS '66211
Showing 1 to 5 of 5 entries

Return to Home Page
Back
Save and Continue
Help

Import Carriers Screen (Way 3,4)
Shipper companies that use a large number of carriers (e.g., greater than 100) during the reporting year
may prefer to prepare their carrier activity data using an offline application such as Excel, incorporating
data outputs from their own freight management software or related data systems. Users may import
an XLSX file containing carrier data using the Import File button on the Import Carriers screen. The
import file may be produced by:
1 Exporting carrier data from last year's Excel tool3
2 Selecting Auto Populate and/or Manually Selecting Carriers then using the tool's Export
function, or
3 Exporting carrier data from an in-house application.
Details regarding the required import file data fields and format are presented in Appendix A.
Once the file is ready, select the Import File button to navigate to and select your Excel file. The tool
will then import the file, validate activity data, and report any errors and/or warning messages that
may need to be addressed.
3 If the file to be imported was created from Last year's Excel tool, it will need to be modified to match the new format described in Appendix A.
SmartWay User Guide | Tool Screens and Data Entry 19
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Figure 11: Importing Carriers Screen
SmartWay Online Shipper Tool
importing Carriers: One
^S^SmartWay
Transport Partnership
Shipper companies who use a large number of carriers during the reporting year (e.g. > 100) may prefer to prepare their carrier activity data using an offline application such as Excel, incorporating data outputs from
their own freight management software or related data systems. Select the Help button below for more information on how to prepare an Excel file for importing data into the online Shipper tool.
Click the Select File button to navigate to and select your Excel file. The tool will then import the file and report any errors and/or warning messages that may need to be addressed.
Your Excel file has one or more warnings. These are shown below. These warnings can be ignored if you are confident they won't cause any issues. If you ignore these warnings, select the
'Continue' button to proceed to the next step.
¦ Warnings:
o The Excel file you are importing has what appears to be Carrier Subdivision data starting in column O. You did not select Carrier Subdivison as one of your analyses on the Participation Level screen, so
this data was not imported. If you would like to perform a Carrier Subdivision, please check that option on the Participation Level screen and then re-import your Excel file,
o Payload_Distance was present in 1 row(s) [2]. Based on the Available Activity Data option for the carrier, this value will be recalculated,
o Distance was present in 2 row(s) [4, 7]. Based on the Available Activity Data option for the carrier, this value will be recalculated,
o Average_Payload was present in 35 row(s) [2, 3, 5, 6, 8...]. Based on the Available Activity Data option for the carrier, this value will be recalculated.
o You have 3 carrier(s) with an Available Activity Data option of 'Miles Only'. This option is only valid for Truck Carriers who are NOT in either the 'LTL/Dry Van' or 'Package Delivery' SmartWay Category. This
will be validated when you finalize your imported carriers. If any of your carriers with this 'Miles Only' option turn out to be invalid, their Available Activity Data option will be changed to 'Ton-Miles and Total
Miles'.
Return to Home Page
Return to Select Carriers
Continue
Help

Validation messages will be presented in groups, with the message showing the first five rows that
have the same error/warning. If errors are found, they must be fixed in the Excel file and then be re-
imported. Warning messages may be addressed by making changes to the Excel file or by proceeding
and editing data fields on later screens. Common errors/warnings include:
V> Carrier name is missing (required field)
invalid data/value from a list (e.g., a valid carrier mode must be specified)
Data field exceeds maximum length
Data contains non-numeric characters: ton-miles, miles, payload, non-SW carrier count
% Invalid fleet identifiers are valid (e.g., SCAC must be 2-4 alpha characters)
% Invalid SmartWay Category selecting "Miles Only" option
% Non-SmartWay count entered for SmartWay row/carrier
Shipper carrier specified for non-SmartWay row/carrier
SmartWay User Guide | Tool Screens and Data Entry 20
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Import Results Screen (Way 3,4)
Figure 12: Import Results Screen
SmartWay Online Shipper Tool £g5}
^\xSmartWay
Import Results: One Transport Partnership
The following table displays the SmartWay Canters and Non-SmartWay Carrier Typejs) from the file you Just Imported- To review these results, you can scroll through the list or use the fillers In the first row. Select
the "Help- button at the bottom of the page If you have any questions about how to use the filters.
Please take special note of each carriers status:
• Gamers with a "Current" status have submitted their fleet information for the current reporting year and are approved by SmartWay.
• Carriers with a status of "Pending' have submitted their Information but have not been approved by SmartWay and win be classified as Non-SmartWay earners It you finalize your carriers before their
submission is approved.
• Camers who have a status of "Didn't Report* will be categorized as Non-SmartWay carriers when you finalize your carriers. You can send an email to these carriers asking them to submit their current year data
by using the 'Contact Non-Submitting Carriers" button below.
. Carriers who have a status of 'Not Found" were 001 located in the SmartWay database. If you believe they a»e a current SmartWay carrier seied the 'FIND CARRIER' link next to their name and you can
search for them. If you find them, their 'Status' will be updated, if you don't find them they will be dropped from your list when you 'Finalize Carriers' and you will need to account for their activity by adding them
as Non-SmartWay carriers.
Carrier Counts; Current = 51 Pending = 0 ] Didn't Report = 01 Not Found = 1 *
You can remove any carriers accWentty Imported by checking the box in the Delete Carrier column and selecting the "Delete Camers" button. You may select multiple checkboxes at a time, but they must be visible
for the carrier to be deleted.
Show 10 " entries
Delete
Suiul
Carrier Name
Mod* • SmiftWs* Category
SCAC
MCN
DOT
NSC

1" -I

U «

Ctrrerit
I .-ansport Servoes Inc
logoics - General
YYDD
20730®
9822222
NA

Current
Transport inc
Truck - Flamed
8 DEE
144152
077194
NA

Ctrrerii
Transportation 1
Truck - LTbOry Van
CTB8
S8SS9
229091
NA

Curent
Transportation 2
Truck - ftetaprattd
YYYY
986374
075S46
N'A

CwenC
Transportation Semen Inc
Truck - TUDry Van
JJJJ
06W98
0292S8

Not Fownd
WWV
fr IMP CARRIER!
legatee
ASXX

Showing 1 to 6 of 6 entries Previous i 1 Next
Your selected carrier(s) have been deleted
Finalize your carriers. This will remove any carriers who do not have a Status of Current'. You will need to create one or more Non-SmartWay Carrier Type entries to account for the activity of
these fleets. This cannnot be undone so make sure you are through finding and contacting your carriers. For more information, please select the 'Help' button.
The Import Results screen lists all carriers included in the imported Excel file, along with the submittal
status for each. You can remove carriers from the list by checking the Delete Carriers box and then
selecting the "Delete Carriers" button at the bottom of the screen. Carrier status types include:
"Current" carriers have an approved SmartWay tool submittal for the current Data Year.
% "Pending" carriers are SmartWay partners that have submitted their data for this reporting year,
which is currently under review by SmartWay.
"Didn't Report" carriers are SmartWay partners but have not submitted their data for the
current reporting year.
% "Not Found" carriers could not be matched to the list of current SmartWay partners based on
the information provided.
You can email carriers with a status of "Didn't Report" to encourage them to submit their data for the
current year by selecting the "Contact non-submitting carriers" button. You can also search the
SmartWay User Guide | Tool Screens and Data Entry 21
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SmartWay partner listing for carriers with a "Not Found" status by selecting the "FIND CARRIER" link.
After searching for "NOT FOUND" carriers check the "Finalize your carriers" box and the "Finalize
Carriers" button to proceed. Carriers that remain "NOT FOUND", even after additional searches, will be
dropped from your list, and must be added to the non-SmartWay category list manually.
Find Carrier Screen (Way 3,4)
For imported carriers that were "Not Found" on the list of current SmartWay Carriers, shippers can use
the "Find My Carrier" function to search for a match. Shippers may search on multiple fields (Carrier
Name, SCAC, or carrier address). If the correct carrier is listed in the search results, select the "This is
the carrier" button, then click Save and Continue and the selection will be added to your carrier list
with a status of "Current".
Figure 131 Find Carrier Screen
SmartWay Online Shipper Tool
^vSmartWay
Find Carrier For: One Transport Partnership
Use this page to perform manual searches of the list of SmartWay carriers who have an approved submissions for the current reporting year. You can search on carrier name, address, or SCAC. Select the 'Help'
button for more information on how to use this search function.
To search for a carrier, select which field you want to search on, enter the search value, and then select the 'Search' button. Any SmartWay carriers that match the search criteria will appear in the table. If you find
your carrier, select the button in the leftmost column and click the 'Save and Continue' button.
Carrier identification you supplied in your carrier file:
• Carrier Name: VWW
. SCAC: ASXX
Field to search on: | carrier Name v | Value to Search For:
Return to Home Page I Back I Save and Continue I Help
Contact Non-Reporting Carriers Screen (Way 3,4)
Figure 14: Contact Non Reporting Carriers Screen
SmartWay Online Shipper Tool
*\^SmartWay
Contact Non-Submitting Carriers: One Transport Partnership
You have 2 carrier(s) who have not submitted data to SmartWay for the current reporting year. Select the 'Send Email(s)' button below to email these SmartWay partner's current Working Contact, asking them to
submit their data.
The email that will be sent Is shown below. The -F1RST_NAME- field will be replaced with the first name of the current Working Contact, and the -PAM~ fields will be replaced with the partner's current Partner
Account Manager information. This email cannot be editted. The email will be sent from the smartway_transport@epa.gov email account.
You can only use this function once. Before selecting the 'Send Email(s)' button, make sure to delete any carriers you do not want to contact before sending the email on the previous screen.
These are the carriers who have a Status of "Didn't Report".
To:
worklng.contact@partner.com
Subject:
Your customer, One, requests that you submit current year data to SmartWay
Dear -FIRST_NAME-
Your customer, One, requests that you submit your annual environmental emissions data to the U.S. EPA SmartWay program. Submitting your data allows One to calculate their own environmental footprint,
which is needed for a variety of environmental and sustainability reporting purposes. If you have any questions on how to submit your information to SmartWay please contact your SmartWay Partner Account
Manager, -PAM-, at -PAM_PHONE- or -PAM_EMAIL-.
Thank you.
SmartWay and One
Return to Home Page I Back I Send Email(s) I Help
SmartWay User Guide | Tool Screens and Data Entry 22
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Users may also send standardized emails to encourage SmartWay carriers with a "Didn't Report" status
(i.e., with tools that have not been received for the current data year) to complete their tools and
submit their data. Users will be able to view the email in read-only form. The email will be sent to all
carriers on the "Didn't Report" list that can be identified as SmartWay partners. Emails will be sent to
the Working Contact on record if they have a valid email address. If there is an Executive Contact with a
valid email address they will be cc'd on the email. Emails cannot be edited and can only be sent once.
Finalize Auto Populated Carriers Screen (Way 3,4)
Figure 15: Finalize Auto Populated Carriers Screen
SmartWay Online Shipper Tool
Results of Finalizing Your Carriers: One
The carriers you auto populated have been finalized.
• You had 1 carriers whose status was 'Current'. They have been finalized and are ready for use.
• You had 5 carriers whose status was 'Pending', 'Didn't Report', or 'Selection Needed'. They have been converted to be Non-SmartWay carriers.
Return to Home Page I Continue I Help
This screen summarizes the final status of each of your auto populated carriers.
Finalize Imported Carriers Screen (Way 3,4)
Figure 16: Finalize Imported Carriers Screen
SmartWay Online Shipper Tool
Results of Finalizing Your Carriers: One
The carriers you imported have been finalized.
• You had 36 carriers whose status was 'Current'. They have been finalized and are ready for use.
. You had 1 carriers whose status was Not Found. They have been dropped from your list of carriers. You will need to manually add them using the Non-SmartWay Carrier Types option to account for their activity.
• You had 2 carriers with an Average Payload that exceeded the maximum allowed value for that Mode and SmartWay Category. These Average Payloads have been removed. You can correct your data on the
Activity Data screen.
~ Show carriers who had an invalid Average Payload
Return to Home Page
Continue
Help

This screen summarizes the final status of each of your carriers, as well as a listing of invalid data
entries and actions taken by the tool,
SmartWay User Guide | Tool Screens and Data Entry 23
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^vSmartWay
Transport Partnership
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U.S. Environmental Protection Agency »
The tool aggregates rows by unique carrier/Available Activity Data combinations.4 Any carriers that
were not already identified as non-SmartWay carriers and that have a status of "Pending" or "Didn't
Report" are assumed to be non-SmartWay carriers and will be assigned to the partner's SmartWay
Category/Mode from last year. If these carriers have a mode and an Available Activity Data
combination that has already been specified, the carrier will be merged with the existing non-
SmartWay Carrier Types, with their miles and ton-miles added to the existing values, payload
reweighted based on the Available Activity Data option, and the number of non-SmartWay carriers
increased by one.
View and Manually Select SmartWay Carriers Screen (Way 2,3,4)
Figure 17: View and Manually Select SmartWay Carriers Screen
SmartWay Online Shipper Tool
View and Manually Select SmartWay Carriers: Shipper Company 1
^®vSmartWay
Transport Partnership
The SmartWay partners on your list of current carriers are displayed below. If you would like to add one or more SmartWay Carriers, select the 'Add Carriers to my list' button. If there is a carrier in your list of
carriers that you want to remove, check the box in the left hand column and select the 'Delete Carrier(s)' button. You may select multiple checkboxes at a time, but the checkbox must be visible on the screen for the
carrier to be deleted.
Your SmartWay Carriers (6)
Show 10 v entries
Delete Carrier
Carrier Name
Mode - SmartWay Category
SCAC ®
MCN 7
DOT f>
NSC 5*

~
Carrier 1000005733
Truck - Mixed

~
Carrier 1000006399
Truck - TL/Dry Van
VKCT
558359
1278757
121889821
~
Carrier 54701
Truck - Refrigerated
AIEP
629066
1715071

O
Carrier 57266
Multimodal - Surface
ENGI
124679
28406

~
Carrier 57629
Truck - TL/Dry Van
OPRT
648624
1534531

~
Carrier 57934
Barge - General

Showing 1 to 6 of 6 entries

Add Carriers) to my list
Delete Carriers)
Return to Home Page
Return to Select Carriers
Help

Use this page to view, filter and delete SmartWay carriers from your list as needed. You can specify one
or more filters on the second row of the table. Select the Add Carrier(s) to my list button at the bottom
of the screen to search for and select additional SmartWay carriers. If you wish to delete a carrier from
your list, check the Delete Carrier box then click the Delete Carrier(s) button below, making sure the
carrier to be deleted is visible on the current screen.
Add SmartWay Carriers Screen (Way 2,3,4)
Use this page to find and select SmartWay Partners using the filters and sort arrows in the column
headers to narrow your search as needed. Check the Add Carrier box to the left to select specific
carriers. When finished click the Add CarrierCs) to My List button to see your carriers.
4 The tool will sum the entries for Ton-miles and Miles and calculate weighted average payload for identical carriers (same Carrier ID/exact Carrier
Name and same Available Activity Data option). Data will not be aggregated across different subdivisions, however.
SmartWay User Guide | Tool Screens and Data Entry 24
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Figure 18: Add SmartWay Carriers to My List Screen
SmartWay Online Shipper Tool =£3?
^ ^SmartWay
Add Carrier(s) to my list: One Transport Partnership
This page allows you to find and select carriers you use that are currently SmartWay Partners.
First use the filters and sorting arrows in the column headers below to narrow your search as needed. You may apply filters to multiple columns to quickly find your carriers. Once found, check the 'Add Carrier* box
for that carrier and select the 'Add Carrier(s) to my list' button. You may check multiple carriers at a time before selecting the 'Add Carrier(s) to my list' button, but the Add Carrier checkbox must be visible when the
button is pushed.
Available SmartWay Carriers:
Show 10 - entries
Add Carrier
Carrier Name
Mode - SmartWay Category
SCAC ?
MCN ?
DOT ?
NSC ?

~
Carrier 1000005721
Truck - Refrigerated

1868511

~
Carrier 1000005725
Truck - Tanker
SMIT
260000
332369
080567681
~
Carrier 1000005727
Truck - Auto Carrier

nfhc00041901
~
Carrier 1000005728
Truck - Flatbed

AB140-6271
Q
Carrier 1000005729
Truck - Mixed
WIRD
250760
471783
108-524-340
~
Carrier 1000005730
Truck -TL/Dry Van
CQNL
298071
624665
MB9566471
~
Carrier 1000005731
Truck - TL/Dry Van

537189

~
Carrier 1000005732
Truck - TL/Dry Van
FNLD
1107349
3423599
MB2017967
~
Carrier 1000005733
Truck - Mixed

~
Carrier 1000005734
Truck - TL/Dry Van
SFBC
628174
1712434
160462545
Showing 1 to 10 of 3,313 entries

View and Manually Select Non-SmartWay Carrier Modes/Categories Screen (Way 2,3,4)
If you only use SmartWay carriers, select Option 1, the "I do not use any Non-SmartWay Carriers" box
and click Confirm to proceed. (If you wish to enter Non-SmartWay carriers after selecting Option 1,
uncheck the "I do not use Non-SmartWay Carriers box" and select Confirm.) Otherwise select the non-
SmartWay carrier categories you use from the dropdown box on the left under Option 2. Then enter the
number of non-SmartWay carriers for each category and click the Save Number of Carriers box.
Remember to include any carriers with a final status of "Not Found". If you do not know the Category
for one or more non-SmartWay carriers, select the Non-SmartWay Truck - General option. Click the
Return to Select Carriers box when finished.
SmartWay User Guide | Tool Screens and Data Entry 25
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Figure 19: Manually Select Non SmartWay Carrier Modes/Categories Screen
SmartWay Online Shipper Tool
View and Manually Select Non-SmartWay Carrier Modes/Categories: Shipper Company 1
^v-SmartWay
Transport Partnership
Option 2: If you use Non-SmartWay carriers, select the Non-SmartWay carrier types from the list below and then select the 'Add Selected Carrier Type' button. Then enter the number of Non-SmartWay carriers for
each type selected. For truck carriers select the specific carrier type if known (e.g., 'Non-SmartWay Truck ¦ Flatbed') which will give you more precise emission estimates, or select 'Non-SmartWay Truck - General' if
unknown.
If a carrier type in the table does not have a 'Delete' checkbox, it is because it has been subdivided. You must delete all subdivisions for that carrier type before you can delete it.
* Denotes a required field
Available Non-SmartWay Carrier Types

Add Selected Carrier Type
j Select a Non-SmartWay Carrier Type v 11

Selected Non-SmartWay Carrier Types
Delete Carrier Type
non-SmartWay Logistics Carrier
non-SmartWay Truck Carrier - General
non-SmartWay Truck Carrier - LTUDry Van
Number of Carriers
Save Number of Carriers I Delete Selected Carrier Types
Return to Select Carriers I Help
Carrier Subdivision Status Screen (Way 4 Only)
Shippers having selected the Way 4 participation level with the subdivision option may subdivide their
carrier activity using this screen. For example, you may subdivide a carrier's activity by inbound and
outbound routes. However, making a single designation for a carrier (e.g., defining all activity as
outbound) does not constitute a "subdivision".
The carriers you selected are listed on this screen. Carriers that have not been subdivided have a status
of "Not Done". To view, add, modify, or remove a subdivision for a carrier, select the radio button in the
first column and select the Subdivide button.
SmartWay User Guide | Tool Screens and Data Entry 26
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Figure 20: Carrier Subdivision Status Screen
Carrier Subdivision: Shipper Company 1
Transport Partnership
This screen allows you to subdivide your carriers' activity by various designations. For example, you may subdivide a carrier's activity by its inbound and outbound routes. Making a single designation for a carrier
(e.g., defining all activity as outbound) does not constitute a "subdivision". You may subdivide each of your carriers a maximum of 20 times.
Your SmartWay Carriers and Non-SmartWay Carrier Types are listed in the table below. The Subdivision Status is either 'Not Done' or 'Done: #', where the # is the number of subdivisions done to that carrier. To
view, add, modify, or remove a subdivision for a carrier or carrier type, select the radio button in the first column then select the Subdivide button.
Carrier Subdivision
Show 10 v entries
Select Carrier
Subdivision
Status
Carrier Name
Mode - SmartWay Category
SCAC
MCN
DOT
NSC

Not Done
Carrier 1000005762
Truck - TL/Dry Van
TGYQ
825807
2401083

O
Not Done
Carrier 1000005777
Truck - LTL/Dry Van
MNME

104-372-613
O
Not Done
Carrier 1000005788
Truck - TL/Dry Van
FHTP
242196
323508
104001389
O
Not Done
Carrier 1000005799
Truck - Mixed
KIDY
275741
182709
SK0010105
O
Not Done
Carrier 1000005919
Truck - Mixed
PNRO
679484
1885366
163855021

Not Done
Carrier 1000005929
Truck - TL/Dry Van
ACOD
511939
1321566
201390040
0
Not Done
Carrier 1000005935
Truck - TL/Dry Van
KHAL
356483
800923
200908457
O
Not Done
Carrier 1000005946
Truck - Mixed
GHLG
489240
1273075
R-040528-3
O
Not Done
Carrier 1000005959
Truck - TUDry Van
TFIT
214913
373582
564636-0
Showing 1 to 10 of 205 entries
Subdivide I Return to Home Page I Return to Select Carriers
a
Carrier Subdivision - Subdivide Carrier Screen (Way 4 Only)
Use this screen to enter your subdivision information. You can cancel the changes made on this screen
and return to the main Carrier Subdivision screen by selecting the Cancel Subdivision button. You can
remove all subdivisions for current carrier by selecting the Remove Subdivision button.
SmartWay User Guide | Tool Screens and Data Entry 27
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Figure 21: Subdivide Carrier Screen
SmartWay Online Shipper Tool
Carrier Subdivision: Shipper Company 1
^K^SmartWay
Transport Partnership
Enter the subdivision information below. The default number of subdivisions is two. If you would like to make additional subdivisions for this carrier, enter the number of additional subdivisions in the text box below
and select the 'Add Additional Rows' button.
If you subdivide a Non-SmartWay Carrier Mode/Category, return to the 'View and Manually Select Non-SmartWay Carrier Modes/Categories' page to enter how many carriers the subdivision represents.
To delete a subdivision row , check the 'Delete Row' box. When you select the 'Save and Continue' button, it will be deleted. The first subdivision row cannot be deleted, but it can be blanked out.
When you are finished entering the subdivision information for this carrier, select the 'Save and Continue' button. You can cancel the changes made on this screen and return to the main Carrier Subdivision screen
by selecting the Cancel Subdivision button. You can remove all subdivisions for the current carrier by selecting the Remove Subdivision button.
Subdivide: Carrier 56447
Delete Row
Business Unit •'
ID Code 7
Shipment Movement
Shipment Borders 7
Internal Shipper Segment

1
1 1
Unbound
vl
1

1
1 1
Outbound v
vl
1

Number of additional subdivisions: j
Add Additional Rows
Save I Save and Continue I Cancel Subdivision I Remove Subdivision I Help
Export Carriers Screen (Way 3,4)
You may export carrier information to an Excel file for additional processing. Using Excel, you can enter
or change Activity Data or merge the exported carrier information with data from your in-house
shipping applications. There are two options for exporting carriers.
1 You may select the "Export All SmartWay and non-SmartWay Carriers" button to create and
save an Excel file with a complete list of all current SmartWay Carriers and non-SmartWay
Carrier Modes/Categories. You may then manipulate the file offline, deleting carriers you do
not use, and entering activity data for your carriers. Once complete you may import the updated
file back into this online Shipper tool.
2 You may export the list of carriers selected using the other online tool functions (Auto Populate,
Import, and Manual Selection). Once you have created your list of carriers, you can use the
"Export Selected Carriers" button to create and save an Excel containing these carriers.
See the Tools & Resources Web page for Detailed instructions for Data Export and import.
SmartWay User Guide | Tool Screens and Data Entry 28
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Figure 22: Export Carriers Screen
SmartWay Online Shipper Tool
Export: One
^®N>SmartWay
Transport Partnership
Select one of the following options to export carrier information to an Excel file for additional processing. Using Excel, you can enter or change activity data or merge the exported carrier information with data from
your in-house shipping applications.
1. Select the 'Export Selected Carriers' button to export an Excel file containing the list of carriers you selected using the other online tool functions (Auto Populate, Import, and Manual Selection). You may then
manipulate the file offline and import the updated file back into this tool.
2. Select the 'Export All SmartWay and Non-SmartWay Carriers' button to create and save an Excel file with a complete list of all current SmartWay Carriers and Non-SmartWay Carrier Modes/Categories. You
may then manipulate the file offline, delete carriers you do not use and enter activity data for your carriers. Once complete you may import the updated file back into this tool.
Export Selected Carriers I Export All SmartWay and Non-SmartWay Carriers
Return to Home Page I Return to Select Carriers I Help
Identify Your Own Carriers Screen (Way 3,4)
Specify which carriers you operated and controlled during the reporting year by checking the box in the
left-hand column. This allows the tool to avoid double-counting when aggregating your company's
Scope 3 emissions footprint, available in the Public Disclosure Report.
Figure 23: Identify Your Own Carrier Fleets
SmartWay Online Shipper Tool
Identify Your In House Carrier Fleets: Shipper Company 1
^\>SmartWay
Transport Partnership
Did your company own or operate separate carriers that are also SmartWay carriers during the current reporting year? If so, please locate those carriers in the list below and select the 'My Own Carrier' checkbox.
When you are done, select the 'Update' button to proceed.
Your SmartWay Carriers (6)
Your SmartWay Carriers (6)
My Own Carrier
Carrier Name
Mode - SmartWay Category
SCAC 7
MCN 7
DOT®
NSC'-!*
~
Carrier 1000005733
Truck - Mixed

~
Carrier 1000006399
Truck - TL'Dry Van
VKCT
558359
1278757
121889821
~
Carrier 54701
Truck - Refrigerated
AIEP
629066
1715071

~
Carrier 57266
Multimodal - Surface
ENGI
124679
28406

~
Carrier 57629
Truck - TL/Dry Van
OPRT
648624
1534531

~
Carrier 57934
Barge - General

Update I Return to Home Page I Return to Select Carriers I Help
Activity Screen (Way 3,4)
After identifying and selecting your SmartWay and Non-SmartWay carriers, proceed to the Activity
screen where each of your selections will be listed along with their "Status". You may filter the list by
status type using the "Filter Method' dropdown menu and 'Submit' button on the right side of the
screen.
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Carriers that have a Status of 'Entered' have all their activity data entered and do not require further
action, although their data may be revised by selecting the 'EDIT' link at the far right. Carriers that have
a Status of 'Incomplete' do not have all their activity data entered and must be completed using the
"EDIT' link to continue. Clicking 'EDIT' allows you to enter the available activity data for the selected
carrier (and carrier subdivision if applicable). For each "Incomplete" carrier record, choose an
"Available Activity Data" option that reflects the information you have for that carrier. The preferred
option is "Ton-Miles and Total Miles". Next, enter the data fields that are appropriate for the option you
selected (ton-miles, total miles, and/or average payload in tons). The required fields will be activated
(showing a data entry box). After entering the required information select the "Save" button at the far
right to update table or select "Cancel" to delete the newly entered data.
Figure 24: Activity Screen
Activity Data: Shipper Company 1
Transport Partnership
The SmartWay Carriers and Non-SmartWay Carrier Types you selected are shown beiow. You may filter your list by using the 'Filter Method' dropdown list and 'Submit' button on the right side of the screen. The
possible Statuses are
• INCOMPLETE: Carriers that do not have all of their activity data entered. Use the 'EDIT link on the right side of the row to finish entering the carrier's activity data. Carriers with a Status of 'Incomplete' must be
updated in order to continue.
• ENTERED: Carriers that have all of their activity data entered. No action is needed for these rows but you can use the 'EDIT link to modify the activity data if needed.
You may only edit one row at a time. After you have finished editing a carrier row, select the 'Submit' button for that row to save your changes. If you start to edit a carrier row and change your mind, use the 'Cancel'
button to exit the edit mode and restore the carrier's previous activity data.
* Denotes a required field Filter Method —
| Show all carriers v] | Submit [
Shipper Company 1: Carriers
Show 10 v entries
Carrier Name
Mode - SmartWay Category
Available Activity Data *
Ton-Miles *
Total Miles *
Average Payload *
Status
Actions
Carrier 1000006399
Truck - TL/Dry Van
Ton-Miles &Avg Pay

5,324,562
249,979
21.3
Entered
EDIT
Carrier 54701
Truck - Refrigerated
Only Total Miles

4,008,538
249,979
16.0355
Entered
EDIT
Carrier 57266
Multimodal - Surface
Total Miles & Avg Pa
yload v
11,967,291
569,871
21
Entered
EDIT
Carrier 57629
Truck - TL/Dry Van
~~ -
17,785,172
1,234,567
14.406
Entered
EDIT
Carner 57934
Barge - General
Total Miles 4 Avg Pa

1,481,100
9,874
150
Entered
EDIT
non-SmartWay Logistics Carrier
Logistics - General

yload v
2,129,204
193,564
11
Entered
EQ1I
non-SmartWay Truck Carrier - TL/Dry Van
Truck - TL/Dry Van
Only Tolal Miles

7,203,014
500,001
14.406
Entered
EDJI
Showing 1 to 7 of 7 entries
Previous 1 Next
Return to Home Page
Return to Select Carriers
Validate
Help

> Available Activity Data
The tool provides four calculation options based on your data availability. The preferred option is
providing Ton-miles and Total miles. If you do not know total miles, then you may provide ton-miles and
average payload, which will be combined to develop a mileage estimate. Alternatively, if you do not
know ton-miles you may provide Total miles and average payload, which are combined to estimate ton-
miles. If you know only miles, then you may select the "Miles Only" option. In this case the tool will use
the default payload value for the carrier's SmartWay Category to estimate ton-miles. Although
dependent on industry type and product mix, the Total Miles and Average Payload Option is generally
preferred to the Miles Only Option in terms of data quality. Only truck carriers in SmartWay Categories
SmartWay User Guide | Tool Screens and Data Entry 30
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TL / Dry Van, Refrigerated, Flatbed, Tanker, Moving, Dray, Expedited, Mixed, Specialized, Heavy/Bulk,
Auto Carrier, and General may select the Miles Only Option.
To produce the best carbon inventories, and provide for the best comparisons between carriers,
companies should strive to collect both ton-mile and mile information, supported by strong database
systems and quality assurance protocols. SmartWay may require companies to use this Option in the
future. Companies may also want to start collecting and maintaining volumetric based information, as
well as number of packages shipped via parcel delivery operations.
> Ton-Miles
For the first and second Data Availability Options, enter the ton-miles hauled per year attributable to
each carrier. A ton-mile is moving one ton one mile. DO NOT ESTIMATE TON-MILES BY SIMPLY
MULTIPLYING TOTAL MILES BY TOTAL TONS - such a calculation effectively assumes your entire
tonnage is transported on EACH AND EVERY truck and will clearly overstate your ton-miles.
Many companies track their ton-miles and can report them directly without further calculation. For
example, logistics company systems are set up to specifically associate a payload with the mileage
traveled on each trip by carrier and are then summed at the end of the year. If such information is not
available, there are two ways to calculate ton-miles:
l) Companies can determine the average payload per carrier, multiply that by the total miles per
carrier, and sum the results for all carriers for the reporting year; or
NOTE: Empty miles are not included in the ton-mile calculation, but the fuel used to move empty
miles are included in the overall g/ton-mile calculations.
To check your estimate, divide ton-miles by miles. The result is your fleet-average payload. If this
number is not reasonable, please check your calculations.
> Miles
For the first and third Data Availability options, enter the total miles hauled by each carrier. For the
fourth Data Availability option just enter the total miles hauled. For rail carriers, enter railcar miles (not
train miles). For barge carriers, enter barge-miles travelled (not tug-miles).
> Average Payload
Enter the average payload for the carrier in tons representing the average cargo weight per loaded trip.
This is required for the second and third Data Availability options. Estimates should include palette and
packaging weight.
(total miles per carrier x total tons per carrier)
2) Set Ton-miles per carrier
total # of trips per carrier
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> Carrier Status
Carriers have two status conditions. Carriers with a "Confirm" status have a complete set of activity
data, although their data may be revised by selecting EDIT. Carriers with an "incomplete" status have
missing information and must be entered by selecting the EDIT link to proceed.
> Actions
Upon selecting EDIT, users can modify the Available Activity Data category, as well as the Ton-mile,
Total mile, and/or average payload values for the carrier. Select the "Save" button to save updates or
select the Cancel button to keep the current values.
Once all "incomplete" entries have been addressed and all Statuses read "Entered", select the
Validate button to check for data quality issues.
Data Quality Check Screen (Way 3,4)
After resolving any data entry mistakes and annotating explanations for Red or Yellow messages,
proceed to the Data Quality Validation screen. Select the gray bars to expand the sections on the
screen, each of which summarizes potential inaccuracies with your data. Review each section carefully.
If necessary, use the Back button to return to the Activity screen and revise your entries. Otherwise, you
may check the "My data is correct" box at the bottom of each section to proceed.
Note: the example screen below shows all five possible validation categories. If a user's data meets
none of these conditions, this page will not appear. Otherwise, the specific validation flags are shown
as appropriate.
Figure 25: Data Quality Check Screen
SmartWay Online Shipper Tool
Data Quality: One
^K^SmartWay
Transport Partnership
To help partners submit the best information possible, the Data Quality checks displayed below identify possible issues in your data. Review each Data Quality check by clicking on the gray bar. Review each
section carefully. If necessary, return to the Activity Data screen and revise your data. Otherwise you can enter an explanation where needed and check the "My data is correct" box at the bottom of the section to
proceed.
Denotes a required field
Rounded Activity Data • this needs to be addressed
Duplicate Carrier Activity Data - this needs to be addressed
Low Non-SmartWay Miles - this needs to be addressed
Unexpected % SmartWay Values - this needs to be addressed
Out of Range and Overreported Alerts - this needs to be addressed
Data Quality Check Criteria
Data Quality Check Criteria
Data Quality Check Criteria
Data Quality Check Criteria
Data Quality Check Criteria
Return to Home Page I Return to Activity Data
Save and Continue
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Rounded Activity Data
This table lists carriers with miles and/or ton-miles values ending in "ooo". If this data is correct, check
the "My data is correct" box at the bottom of the section to proceed, otherwise reenter the data as
necessary.
Figure 26: Rounded Activity Data Screen
SmartWay Online Shipper Tool
Data Quality: Shipper Company 1
^vSmartWay
Transport Partnership
To help partners submit the best information possible, the Data Quality checks displayed below identify possible issues in your data. Review each Data Quality check by clicking on the gray bar. Review each
section carefully. If necessary, return to the Activity Data screen and revise your data. Otherwise you can enter an explanation where needed and check the "My data is correct" box at the bottom of the section to
proceed.
; Denotes a required field
Rounded Activity Data - this needs to be addressed
Data Quality Check Criteria
SmartWay requires submittal of precise, accurate activity information to ensure Program data is of the highest quality. Please check the data entries ending in "000" to make sure you are submitting the most precise, accurate data
available If this data is correct, check the 'My data is correct' box at the bottom of the section to proceed
Show 10 v I entries
Carrier Name
Mode - SmartWay Category
«

Available Activity Data
Ton-Miles
Total Miles
Carrierl 000006255
Truck Mixed
Only Total Miles
944,640
80,000
Showing 1 to 1 of 1 entries
~ My data is correct.
E
Duplicate Carrier Activity Data Flag
If 5 or more of your carriers out of every 100 have precisely the same value entered for miles and/or
ton-miles, they will be flagged in this table. If this data is correct, check the "My data is correct" box at
the bottom of the section to proceed, otherwise reenter your data as needed.
Figure 27: Duplicate Carrier Activity Data Flags
Duplicate Carrier Activity Data - this needs to be addressed Data Quality Check Criteria
You have 74 carriers with the same value entered for Total Miles and/or Ton-Miles. If this data is correct, check the 'My data is correct' box at the bottom of the section to proceed.
Show 10 v | entries
Carrier Name
Mode - SmartWay Category
Available Activity Data
Ton-Miles
Total Miles
1-Bridge Logistics Corp
Truck - Dray
Ton-Miles and Total Miles
129.345
62,432
1-Bridge Logistics Corp
Truck - Dray
Ton-Miles and Total Miles
129,345
62,432
1 -Bridge Logistics Corp
Truck - Dray
Ton-Miles and Total Miles
129,345
62,432
1-Bridge Logistics Corp
Truck - Dray
Ton-Miles and Total Miles
129,345
62,432
1-Bridge Logistics Corp
Truck - Dray
Ton-Miles and Total Miles
129.345
62,432
1-Bridge Logistics Corp
Truck - Dray
Ton-Miles and Total Miles
129,345
62,432
1 -Bridge Logistics Corp
Truck - Dray
Ton-Miles and Total Miles
129,345
62,432
1 -Bridge Logistics Corp
Truck - Dray
Ton-Miles and Total Miles
129,345
62,432
1 -Bridge Logistics Corp
Truck - Dray
Ton-Miles and Total Miles
129,345
62,432
1-Bridge Logistics Corp
Truck - Dray
Ton-Miles and Total Miles
129,345
62,432
Showing 1 to 10 of 12 entries Previous j 1 j 2 Next
~ My data is correct.
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Low Non-SmartWay Miles FLag
This table presents any non-SmartWay Carrier Types with unusually low mileage. If the mileage is
correct, the user can enter an optional explanation. If the mileage is below the absolute minimum,
users will need to adjust their activity data or remove the non-SmartWay carrier type.
Figure 28: Low Non SmartWay Miles FLag
Low Non-SmartWay Miles - this needs to be addressed
Data Quality Check Criteria
The following Non-SmartWay Carrier Types have unexpectedly low mileage. If your mileage is correct, please check the "My Data is correct" box at the bottom of the section You may enter an optional explanation for the low
mileage if you wish.
Carrier Type
Non-SmartWay Truck - Dray
Number of Carriers
Total Miles I Carrier
Optional Explanation
Specialty cross-town deliveries.
D My data is correct.
Unexpected % SmartWay Value FLag
This table presents any % SmartWay values that are outside of expected ranges. Please review your
data and correct as necessary. If your data is correct, please enter an explanation if required.
Figure 29: Unexpected % SmartWay Value FLag
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Low Non-SmartWay Miles - this needs to be addressed
Unexpected % SmartWay Values - this needs to be addressed
The following SmartWay Values are outside of expected ranges. Please review your data and correct it if necessary If your data is correct, please enter an explanation if required

Value
Number of Carriers
Total Miles
Ton-Miles
Sma
rtWay Carriers

Non-S
TiartWay Carriers

tWay % of Total

Error: The percent ofTotal Miles and/or Ton-Miles attributable to SmartWay partners is less than 50 percent of the number of carriers that are SmartWay partners SmartWay includes most of the large carrier companies currently ir
operation. Please check the number of carriers, mile and ton-mile. Otherwise provide an explanation below.
Required Explanation:
Warning: The Total Miles and/or Ton-Miles per Non-SmartWay carrier is greater than that of SmartWay carriers. SmartWay includes most of the large carrier companies currently in operation. Please check the number of carriers
mile and ton-mile. If you would like, you may enter an explanation below.
Optional Explanation:
O My data is correct.
Out of Range and Overreported Alerts • this has been addressed
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Out of Range and Overreported Alerts
This section flags two possible issues for attention. First the tool checks your payload data to ensure it
falls within expected ranges. If payload estimates do not fall within the expected range, Red and/or
Yellow alerts will be displayed for those carriers. A red alert indicates data is significantly
higher/lower than the industry average, while a yellow alert indicates the value is somewhat
higher/lower than the industry average. Absolute errors, indicating a value that is not possible are also
flagged and must be revised using the "EDIT" link in the Corrections column then clicking the Save
button in the same column before proceeding. (If you do not wish to modify your entries select Cancel
instead of Save.) Red alerts must also be addressed by correcting them using the 'EDIT' link, or by
entering an explanation as to why the data is correct at the bottom of the table. You may also enter
explanations for any yellow messages, although this is optional. Further details regarding payload
validation are provided in Appendix B.
This table also presents any carrier activity levels that are notably higher than the annual totals
reported by the carriers themselves. "Overreported" alerts are issued if the shipper's reported carrier
activity exceeds the total reported by the carrier by more than 10%. Either revise the mile and/or ton-
mile values entered for carriers with Overreported alerts using the EDIT and SAVE buttons or simply
check the My Data is correct box at the bottom to proceed.
Figure 30: Out of Range and Overreported Carrier Activity Alerts
Out of Range and Overreported Alerts - this has been addressed Data Quality Check Criteria
Payload Out of Range Alert: 'Yellow' and 'Red' entries in the Payload Out of Range Alert column indicate the average payload for a carrier is outside the expected range for typical carriers of the same Mode/SmartWay Category
'Red' indicates payloads are far outside the expected range, while Yellow' indicates payloads are somewhat outside the expected range. Select the EDIT link to adjust your payload values if needed, otherwise you can enter
explanations in the "Out of Range Explanation(s)" box below. Red entries require an explanation, while explanations for yellow entries are optional.
Overreported Alert: 'Red' entries in the Overreported Alert column indicate the Total Miles or Ton-Miles you reported for those carriers is greater than expected based on the activity reported by the carriers in their latest submission.
This could be an error on your part, OR the carriers may not have reported all of their activity. Please make sure you selected the correct carrier fleet (some carriers report multiple fleets), and the activity level attributed to each
carrier is accurate.
Show 10 v j entries
Carrier A
Name
Carrier
Subdivision
Mode - SmartWay
Category
Available Activity Data
Ton-Miles
Total Miles
Average
Payload
Payload Out of Range
Alert
Overreported
Alert
Corrections
Carrier 57904

Logistics - General
Ton-Miles & Avg Payload v
7,878.543
143,246
55
Red

EDIT
Showing 1 to 1 of 1 entries
• Payload Out of Range Alert(s):
Out of Range Explanation(s)
After reviewing and addressing any potential data quality issues, proceed to the % SmartWay screen.
% SmartWay Value Screen - Way 2 Screen
This screen allows the user to enter their % SmartWay values for each of their carriers. First specify the
basis for allocating your activity across carriers - % Spent, % Weight, % Packages, or other custom
metric. (If you select a custom metric, you must provide further details regarding calculation methods.)
Then specify the Data Source used to develop your activity estimates. Finally, enter the associated
SmartWay User Guide | Tool Screens and Data Entry 35
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percent values for each carrier in the right-hand column of the table and select the Calculate button.
Values must sum to 100%. After data entry your fleet totals will be displayed in a table at the bottom of
the screen. When done select Save and Continue.
Figure 31: Way 2 % SmartWay Value Screen
SmartWay Online Shipper Tool
% SmartWay Values
^vSmartWay
Transport Partnership
As a Way 2 participant, select the basis lor your % SmartWay values and the associated Data Source using the drop-down boxes. If you select *% Custom" as your SmartWay Basis or "Other" as yuor data source,
you must also provide additional descriptions in the Methodology text box. Next enter tie % SmartWay Values for each carrier and Non-SmartWay carrier type. These must add up to 100% and each carrier or
carrier type must have a non-zero value.
After entering the information for each SmarflWay carrier, select the Calculate button to see your totals and your calculated % SmartWay Values for each mode as well as the overall % SmartWay Value for this
shipper company.
% SmartWay Basis: ^ Spem
V Data Source: Ptofajiiftn ana Warehousing
Description of Methodology. % Custom basis, and/or Other Data Source
Warehouse inventory system
SmartWay Carriers
non-SmarlWay Logistics Carrier
non-SmartWay Truck CarntM - Genera*
Total % Spent: | 100
Mode/Tout
% Smartway
Adjusted % SmartWay
Number of SmartWay Gamers
Number of Non-SmartWay Carriers
SmjnWay % Spent
Non-SmartWay % Spent
Locpstics
78 571
25 581
3
3
44
12
Truck
70 455
70455
1
22
31
13
Total
75
45 325
4
25
75
25
Return to Home Rape
Back
Save
Calculate
Save and Continue
Help

% SmartWay Value - Way 3 and 4 Screen
This screen displays the % SmartWay Values by mode for shipper companies participating at the Way 3
or 4 level. All percentages are calculated on a ton-mile basis. Separate tables are provided for your
overall shipper company operations, as well as breakouts for each carrier selected (or for each carrier
subdivision if applicable) by mode. Select the gray bars to expand and hide each table.
SmartWay User Guide | Tool Screens and Data Entry 36
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Figure 32: Way 3 and 4 % SmartWay VaLue Screen
SmartWay Online Shipper Tool
% SmartWay Values
£2}
*\^SmartWay
Transport Partnership
Review this screen to see your carriers' contributions to your overall % SmartWay Value, by mode. Percentages are calculated on a ton-mile basis. Your SmartWay carriers and non-Smartway carrier types are
separated by mode. Select the gray bars below to expand and hide the information for each mode.
The last gray bar, % SmartWay, has the total number of carriers and Ton-Miles, as well as your calculated % SmartWay Values, by mode and for your company overall.
~ SmartWay Carriers: Logistics
Show 10 v|entries
SmartWay Carriers
Carrier Subdivision
Ton-Miles
% Smartway
Adjusted % SmartWay
Carrier 57893
West Coast; Outbound: Domestic:
9,727,436
11.72518
4 48254
Carrier 57893
West Coast; Inbound; Domestic;
8.931,000
10.76518
4.11553
Carrier 57904

7,878,543
9.49658
066761
Showing 1 to 3 of 3 entries
Previous 1 ' Next
~ SmartWay Carriers: Truck
~ % SmartWay
Mode/Total
% Smartway
Adjusted % SmartWay
Number of SmartWay Carriers
Number of Non-SmartWay Carriers
SmartWay Ton-Miles
Non-SmartWay Ton-Miles
Logistics
32 688
9.469
3
3
26,536,979
54,645,222
Truck
50.273
50.273
1
22
894,733
885,004
Total
33.065
10.344
4
25
27,431,712
55,530,226
Adjusted % SmartWay Value: The SmartWay Carrier breakout for Logistics includes an additional
column for "Adjusted %SmartWay" values. The adjusted value reflects the % SmartWay score for each
logistics company hired by the shipper accounting for the portion of activity the logistics company
allocates to other SmartWay carriers.5 If logistics companies are used, Adjusted % SmartWay values are
also displayed in the "%SmartWay" summary table at the bottom of the screen.
WAY 4 ADDITIONAL REQUIREMENTS
Mileage and Weight Improvements Screen (Way 4 Only)
After reviewing company % SmartWay Values, Way 4 participants may proceed to the Mile/Weight
Improvements Screen (if selected on the Participation Level screen). On this screen you can input
information that will allow you to determine emission savings based on eliminating mileage or weight
from your transportation network. These savings may be based on past actions that reduced miles or
weight from your system, or you may use this screen for future scenario planning to reduce emissions.
List at least one strategy to take miles or weight out of your freight network. Only strategies that you
have implemented during the past year count as the Way 4 requirement, and for SmartWay Award
credit. Prospective What-if scenarios are for your planning purposes only.
s At this time SmartWay Logistics partners are assigned full credit when calculating a shipper's % SmartWay value, regardless of the amount of
business logistics partners do with SmartWay carriers. SmartWay may adopt the adjusted SmartWay value for scoring purposes in the future, but as
of now the adjusted values are for information purposes only.
SmartWay User Guide | Tool Screens and Data Entry 37
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Figure 33: Mileage and Weight Improvements Screen
SmartWay Online Shipper Tool
Mileage & Weight Improvements: One
SmartWay
Transport Partnership
On tries screen you can input Information that will allow you to determine emission savings based on eliminating mileage or weigh! from your transportation network. These savings may either be based on past
actions that reduced mileage or weight from your system, or you may use this screen for future scenario planning to reduce emissions. Begin by listing at least one strategy to take mileage or weight out of your
freight network. Only strategies that you have actually implemented (retrospective) within the past year count for this requirement and SmartWay Award credit. What-if scenarios (prospective) are for your planning
purposes only.
To characterize a mileage or weight reduction strategy first specify a time frame, enter a descriptive name, select a category and activity. Then enler your percent Improvement estimates for each mode used, and
provide a description of the data sources and methods used to develop these estimates. Select the 'Calculate' button to see the corresponding reductions for each pollutant In tons per year. When finished entering
information for a strategy, select the 'Save' button. You may add multiple Improvements if needed.
Once an Improvement has been saved, II can be viewed or removed by selecting the associated gray bar. The table at the bottom of the screen will summarize the net emissions impacts for all improvements.
When you are done, select 'Continue' to proceed to the next screen.
The emission reductions have been calculated are are displayed below.
Add a Mileage or Weight Improvement
Define Improvement
Oau Source / Methodology
Percent Improvement
Black Carbon (Tons)
Time Frame
This p«: yaar i Cour
Name:
V .-.-age Rc-dLn P
ward Way -4 Requirement)»
Category
| Mileage removed from system v
Activity :
jtMiribucici eewer tocaBon
Provided to SmartWay via
email
Packaging Reduction Initiative

C02 (Tons)
NOx (Tons)
PM10 (Tons)
PM2.5 (Tons)
Black Carbon (Tons)
Total Emission Reductions (Tons/Year)
790 5962
4 7201
01594
01594
00566
Return to Home Page
To characterize a mileage or weight reduction Improvement, go to the section under the Add a Mileage
or Weight Improvement gray bar to select a time frame, enter a descriptive name, select a general
category and specific activity, and provide a short description of your data sources and estimation
methods. Next enter your best estimates for percent reductions for each mode. Then click the
"Calculate" button to see the corresponding emission reductions in tons per year by mode. If satisfied
with your inputs, select the "Save" button. You may repeat this process as multiple times to
characterize different strategies. The table at the bottom of the screen will display a running total of
the emission reductions for all saved strategies.
NOTE: If, after saving your improvement strategy details, you revise your company's activity-
related inputs in a way that changes your emissions footprint, you must return to this screen and
Update and Save your improvements to properly update the emissions savings.
SmartWay User Guide | Tool Screens and Data Entry 38
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Modal Shift Screen (Way 4 Only)
Way 4 participants may also complete the Modal Shift Screen if selected on the Participation Level
screen. The Modal Shift screen allows you to estimate retrospective or prospective emission savings
from modal shifts. Different emission factors are available based on the carrier modes selected. In
some cases, the emission factor can be based on your own carrier fleet mix; for others, only a modal
default will be available, or you may supply your own emission factors. Only strategies you have
implemented in the past year will count as a Way 4 requirement and receive credit for potential
SmartWay Awards. Prospective What-if scenarios are for your planning purposes only.
Figure 341 Modal Shift Screen
SmartWay Online Shipper Tool
^vSmartWay
Modal Shifts Impacts: One Transport Partnership
This screen allows you to estimate retrospective or prospective emission savings from modal shifts. Different emission factors are available based on the carrier modes selected, in some cases, the emission factor
can be based on your own carrier fleet mix; for others, only a modal default will be available, or you may suppfy your own emteslon factors. Select the Add Modal Shift button to specify the freight modes involved,
emission factor sources, and other data to estimate emission Impacts. You can remove a modal shift by clicking on 'Delete" below.
Only modal shifts you have actually Implemented In the past year - This past year (Counts toward Way 4 Requirement) - will receive credit for a potential SmartWay Award. What-if scenarios (prospective) are for
your planning purposes only.
The emission reductions have been calculated are are displayed betow.
1 What is the t»nte frame for the shift?
| this past yea* (CooMs toward Way 4 R»quir«m»*iti " \
2 What modes are involved?
FrOltl Iv| To | Rail "I
3 Whal unite wilt you use to quantify the shift? T
|T«ai M«w "
4 How much 8re you shifting
Froro| 1000000 | To |t200000 |
5 What are the Emission Factor Sources? •*
From | Shipper's Cantor Av«rag« v To j Modal Average

Pollutant Impact
C02
NO*
pmio
PM2.S
Black Carbon

Efficiency Before (g.'mile) '
1799
1 1305
| 0 3899
I 0 3899
f 0 1384

Efficiency After (g'milej ?

MO
| 1436
i 0 4180
| 0 4060
| 0 2740

Total Emission Re
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Go to the section under the Add Modal Shift gray bar then specify the time frame and the freight modes
involved ("From" and "To" modes). The "From" modes listed only include those modes you specified in
your carrier list. Next select your preferred units for reporting activity (miles or ton-miles), the amount
of activity shifted ("From" and "To"), and the source of the emission factors used to calculate the mode
shift impacts (Shipper Carrier Average, Modal Average, and User Input). Then click the "Calculate"
button to see the corresponding emission reductions in tons per year. If satisfied with your inputs,
select the "Save" button. You may repeat this process as multiple times to characterize different mode
shifts. The table at the bottom of the screen will display a running total of the emission reductions for
all saved shifts.
NO TE: If, after sa ving your modal shift details, you re vise your company's activity-related inputs
in a way that changes your emissions footprint, you must return to this screen and Update and
Save your Modal Shifts to properly update the emissions savings.
Before submitting your data to SmartWay you must review multiple reports to ensure the accuracy and
completeness of your entries. The list of available reports will vary depending on your company's
Participation Level (Way 2,3, or 4), use of logistics providers, and Way 4 analyses performed. Select
each report by clicking on the name. A Shipper Company dropdown menu will appear at the top of
these reports for submissions that have more than one Shipper Company.
NOTE: To PRINT a report, right click with your mouse and select PRINT, then choose whereto
save the file: save asapdffile or select your local printer. To COPY a table in a Report to a
spreadsheet, use your mouse, highlight the report table, right click your mouse, select COPY,
open Excel and Paste into a worksheet.
1. Company Report - This report summarizes how you characterized your company and your overall
emissions performance, and % SmartWay results. Please make sure your NAICS codes are
appropriate, and your description of Data Sources are accurate and complete.
2 Carrier Activity Report (Way 3,4) - This report presents the data availability selection and activity
levels specified for each carrier as well as their associated % SmartWay Values.
3 Carrier Report (Way 2) - This report presents your description of how you determined your custom
% SmartWay estimates for each carrier (if applicable) and each carrier's % contribution to your
overall % SmartWay Value Please review to see if your data matches your expectations. If not, you
may need to re-evaluate how you estimate your % SmartWay contribution from each carrier.
4 Out of Range and Overreported Alerts Report (Way 3,4) - This report summarizes 1) carrier
payload values that fall outside of expected ranges and associated explanations, and 2) carrier-
specific mile or ton-mile values that exceed the totals reported for that carrier.
5 Emissions by Carrier Report (Way 3,4) - This report shows the performance metrics (g/mile and
g/ton-mile) by pollutant for each carrier, as well as total emissions (in tons), sorted by SmartWay
Truck Category and mode.
6 Emissions by Mode Report (Way 3,4) - This report shows the performance metrics (g/mile and
g/ton-mile) as well as total emissions (in tons) by pollutant aggregated by carrier mode.
STEP 6: REVIEW YOUR INFORMATION (WAY 2, 3, 4)
SmartWay User Guide | T00L Screens and Data Entry 40
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7 Business Unit Ton-Miles by Mode Report (Way 3 and 4 shippers using logistics services) - This
report shows the percentage of ton-miles by mode for each logistics business unit used by the
shipper company.
8 Public Disclosure Report (Way 3,4) - This report summarizes your emission results in a format
common to other carbon reporting systems, such as the Greenhouse Gas Reporting System.
9. Carrier Subdivision Report (Way 4) - This report shows presents the data availability selection
and activity levels for each subdivision. Only available if shipper selected this analysis option.
10 Mileage and Weight Improvements Report (Way 4) - This report summarizes the emissions
impacts associated with mileage/weight improvements defined by Way 4 participants. Only
available if shipper selected this analysis option.
11 Modal Shift Report (Way 4) - This report summarizes the emissions impacts associated with
modal shifts defined by Way 4 participants. Only available if shipper selected this analysis
option.
Closely review each report then select Return to the Home Page to proceed.
STEP 7: COMPARE THIS YEAR'S WITH LAST YEAR'S SUBMISSION (WAY 2, 3, 4)
This screen provides a side-by-side comparison of the data entered for the current reporting year with
that for the prior reporting year (if you had an approved submission). Changes in identification fields
such as contact names, phone numbers, NAICS, etc. are flagged with an "X". Percentage changes in
activity levels and % SmartWay Values are also shown. Annual differences in activity characteristics
(e.g., total miles) greater than 20% are flagged by a "Big Change!" alert, an explanation must be
provided in the text box at the bottom of the screen.
After reviewing you may return to prior screens to revise your fleet inputs if needed.
After reviewing the Comparison Report, return to the Home screen.
STEP 8: SUBMIT YOUR INFORMATION TO SMARTWAY (WAY 2, 3,4)
Review the declaration text and check the box indicating you understand and agree to the stated
terms. After submitting your SmartWay data, a confirmation screen will appear with information
regarding next steps, and an email confirming your submittal will be sent to you. You should also
receive an email shortly after, letting you know your data was received by EPA. If you do not receive an
email, please check your SPAM or Junk Mail folder to make sure the email was not placed there by your
email application. Your Partner Account Manager will review your data and either approve it or contact
you if they have questions.
SmartWay User Guide | T00L Screens and Data Entry 41
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Appendix A: Import File Preparation
(Way 3,4)
The format of the Excel import file for the Online Shipper Tool is different than that for the Excel
Shipper tool. If you would like to construct your import file starting with the file you used for last year's
Excel Shipper tool, you can move columns and delete unused columns to match the new format. If the
format of your import file is incorrect you will receive an error message when uploading the file, noting
issues needing correction.
The following table lists the columns that can be included in your Excel import file, with required
columns noted. Column headers are not case sensitive. Column header (in the correct order) include:
• CARRIERJD
• CARRIER_NAME
• CARRIER_MODE
• SCAC
• MCN
• DOT
• NSC
AVAILABLE_ACTIVITY_DATA
PAYLOAD_ DISTANCE
DISTANCE
AVERAGE_PAYLOAD
NON_SW_CARRIER_COUNT
MY_CARRIER
PARTNER_CARRIER_ID
If you are preparing your tool with Participation Level 'Way 4 and you are going to subdivide your
freight activity, you can include this information in the Excel file if you wish. If so, your Excel file must
include all subdivision information columns, even if columns are empty. Subdivision column headers (in
the correct order) start in Excel column 'O' and include:
Table A-i. BUSINESS.UNIT, ID.CODE, SHIPMENT.MOVEMENT,
SHIPMENT.BORDERS, INTERNAL.SHIPMENT.SEGMENT
Column
Field Name
Field Type / Max Length
Validation
A
SmartWay
Internal Carrier ID
Numeric
If the Import file was generated by either
exporting carriers from last year's Excel-
based tool or by doing an Export from the
new online tool then this will be an
integer. Otherwise, this field should be
blank so your carrier data is not associated
with the wrong SmartWay carrier.
B
Carrier Name
Alpha-numeric /
100 Characters
This is a required field.
SmartWay User Guide | Appendix A A-i
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Column
Field Name
Field Type / Max Length
Validation
C
Mode
Alphabetic only / a
valid value from the
list
This is an optional field. When present, it
must be one of the valid Modes which are
shown below. These values are not case
sensitive.
• Truck
• Rail
• Barge
• Air
• Logistics
• Multimodal
D
SCAC
Alphabetic only / 2-
4 characters for
each code, 100 total
This field is optional. Only alphabetic
characters are allowed. Lower case
alphabetic characters will be saved as
upper case. If you have multiple codes,
please enter them as a comma-delimited
list.
E
MCN
Numeric only / 5-7
numbers for each
number, 100 total
This field is optional. Only numeric values
are allowed. If you have multiple numbers,
please enter them as a comma-delimited
list.
F
DOT
Numeric only /1-7
numbers for each
number, 100 total
This field is optional. Only numeric values
are allowed. If you have multiple numbers,
please enter them as a comma-delimited
list.
G
NSC
Alpha-numeric /
100 total characters
max
This field is optional. If you have multiple
codes, please enter them as a comma-
delimited list.
H
Availability
Activity Data (This
field was called
'Data Available' in
the Excel-based
tool)
Alphabetic only /1
character
This field is optional. This is a single
alphabetic character. It is not case
sensitive. The four valid values are:
a - you provide Ton-Miles and Total Miles for
the carrier
b - you provide Ton-Miles and Average
Payload for the carrier
c - you provide Total Miles and Average
Payload for the carrier
d - you provide only Total Miles for the
carrier and the carrier's average
payload will be based on an average
payload value calculated from other
Truck Carriers in the same SmartWay
Category. Only Truck Carriers that are
not in the SmartWay Categories
SmartWay User Guide | Appendix A A-2
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Column
Field Name
Field Type / Max Length
Validation

LTL/Dry Van or Package Delivery can
use this option.
When this field is omitted, the tool will
attempt to determine which value it
should use based on what was entered in
the Payload Distance, Distance, and
Average Payload fields. The code will not
try to determine if this is a'd' since there
are additional restrictions on that option. If
the code cannot determine if this is an 'a',
'b\ or 'c', it will default to be 'a'.
1
Ton Miles
Numeric only / 999
billion
This field is optional. When the carrier's
Availability Activity Data (AAD) is an 'a' or
'b' this can be an integer greater than 0. It
can be formatted in Excel to display a
thousand's separator, but it must be a
"true" numeric field. When AAD is a "c" or
"d" this must be blank.
J
Total Miles
Numeric only / 999
billion
This field is optional. When the carrier's
AAD is an 'a', 'c\ or'd' this can be an
integer greater than 0. It can be formatted
in Excel to display a thousand's separator,
but it must be a "true" numeric field. When
AAD is a 'b' this must be blank.
K
Average Payload
Numeric only / 999
This field is optional. When the carrier's
AAD is a 'b' or 'c' this can be a number
greater than 0. When AAD is an 'a' or'd'
this must be blank.
L
My Carrier
Alphabetic only /1
character
This is an optional field. It indicates that
your company controlled and operated
this carrier during the current reporting
year. This only affects the emissions
displayed on the Public Disclosure Report.
The only valid value is a 'Y\ which is not
case sensitive.
M
Number of Non-
SmartWay
Carriers
Numeric only /
99,999
This field is optional. It is only valid for
non-SmartWay carriers.
Only integers greater than zero are valid. It
can be formatted in Excel to display a
thousand's separator, but it must be a
"true" numeric field. This must be blank
for SmartWay carriers.
N
Partner's internal
system ID for the
Alpha-numeric / 25
This field is optional. It is meant to hold an
Internal Carrier ID code from your
SmartWay User Guide | Appendix A A-3
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Column
Field Name
Field Type / Max Length
Validation

carrier

company's database system that remains
the same year after year. This can then be
used to identify SmartWay carriers
O
Business Unit
Alpha-numeric / 50
characters
This field is optional. It is only valid if you
selected Way 4 and indicated they would
do Carrier subdivision on the Participation
Level screen. Otherwise, this is not
allowed. Any invalid values will trigger a
Warning, indicating that the data will not
be imported.
If one of these Carrier subdivision columns
are specified, then they all much be
present, but not necessarily populated.
P
ID Code
Alpha-numeric / 50
characters
This field is optional. It is only valid if you
selected Way 4 and indicated they would
do Carrier subdivision on the Participation
Level screen. Otherwise, this is not
allowed. Any invalid values will trigger a
Warning, indicating that the data will not
be imported.
If one of these Carrier subdivision columns
are specified, then they all much be
present, but not necessarily populated.
Q
Shipment
Movement
Alphabetic only / a
valid value from the
list
This field is optional. It is only valid if you
selected Way 4 and indicated they would
do Carrier subdivision on the Participation
Level screen. Otherwise, this is not
allowed. Any invalid values will trigger a
Warning, indicating that the data will not
be imported.
If one of these Carrier subdivision columns
are specified, then they all much be
present, but not necessarily populated.
When present, the valid values are
'Inbound', 'Outbound', or 'Internal'. These
values are not case sensitive.
R
Domestic/
International
Alphabetic only / a
valid value from the
list
This field is optional. It is only valid if you
selected Way 4 and indicated they would
do Carrier subdivision on the Participation
Level screen. Otherwise, this is not
allowed. Any invalid values will trigger a
Warning, indicating that the data will not
be imported.
SmartWay User Guide | Appendix A A-4
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Column
Field Name
Field Type / Max Length
Validation

If one of these Carrier subdivision columns
are specified, then they all much be
present, but not necessarily populated.

When present, the valid values are
'Domestic', or 'International'. These values
are not case sensitive.
S
Internal Shipper
Segment
Alpha-numeric / 50
characters
This field is optional. It is only valid if you
selected Way 4 and indicated they would
do Carrier subdivision on the Participation
Level screen. Otherwise, this is not
allowed. Any invalid values will trigger a
Warning, indicating that the data will not
be imported.
If one of these Carrier subdivision columns
are specified, then they all much be
present, but not necessarily populated.
SmartWay User Guide | Appendix A A-5
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Appendix B: Carrier Pay load Validation
(Way 3,4)
Validation cutpoints are set in the tool to identify those payloads that are somewhat outside typical
industry values (yellow flag warnings) and those that are far outside industry averages (red flag
warnings). The payload check only applies to Data Availability selections where payloads are either
entered by the user, or calculated based on other inputs. Checks are applied at the carrier (row) level.
Payload checks are specific to the truck carrier fleet's SmartWay Category, which is available for each
carrier category from the Carrier Data Table. Red payload ranges l (very low) and 5 (very high) require
explanations before proceeding. For yellow ranges 2 (low) and (high) 4 explanations are optional.
Reported Shipper payloads were compiled for each shipper carrier for the 2017 - 2018 reporting years.
The data was broken down for each SmartWay Category. Next, for every category a histogram was
developed and the distribution of the data was reviewed. By adjusting the size of the bins outliers were
identified and the histograms adjusted to exclude those points. In most cases specific cutpoints were
then selected for each SmartWay Category to represent 5,10, go, and 95 percentiles. (Certain highly
skewed distributions such as that for package carriers did not define low end cutpoints). The resulting
cutpoints used to establish the "red" and "yellow" validation ranges are provided below.
Table B-i. Shipper Payload Validation Ranges
Carrier Category
Low red
Low yellow
high yellow
high red
Dray
N/A
2.39
22.31
24.40
Expedited
N/A
N/A
11.45
19.23
Specialized
437
8.57
25-79
28.79
LTL
N/A
N/A
6.50
12.70
Auto Carrier
12.00
14.67
18.20
19.22
Heavy Bulk
9.16
11.82
25.85
34-08
TL
3.39
5.51
21.60
22.05
Moving
N/A
N/A
19.25
23.46
Flatbed
4.23
5-94
23.81
24.86
Mixed
N/A
N/A
21.71
22.41
General6
N/A
N/A
21.00
28.00
Package
N/A
N/A
1.20
1.63
Tanker
13.60
19.27
26.58
35-08
Reefer
1.64
4-39
21.00
21.85
Logistics
N/A
1.51
22.31
24-00
! Based on all SmartWay Carrier Categories combined.
SmartWay User Guide | Appendix B B-i
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Validation cutoffs for rail and surface multimodal carriers were also developed. The upper bound
cutpoints for surface multimodal payloads are based on a qualitative review of 2011 Multimodal carrier
Tool submittals. The upper bound cutpoints for rail payloads are based on the distribution of average
values estimated for all Class 1 carriers (see Shipper Tool Technical Documentation).
% Average surface multimodal payloads less than 9.4 tons (error - red)
Average surface multimodal payloads greater than 95 tons (error - red)
% Average railcar payloads less than 9.4 tons or greater than 125 tons (error - red)
% Average surface multimodal payloads between 9.4 and 15.5 tons (warning - yellow)
% Average surface multimodal payloads between 60 and 95 tons (warning - yellow)
In addition, the absolute upper bound for rail and surface multimodal carriers have both been set at
200 tons.
Multimodal carriers with an air component have their maximum average payload set to 220,000 lbs.,
corresponding to the maximum payload capacity for the largest aircraft make/model specified by
SmartWay partners in 2017. Payloads above this amount will trigger a "red" out of range error that must
be explained by the partner to proceed, although no value has been set for a maximum allowable
payload at this time. Payloads between 110,000 and 220,000 lbs. will receive a "yellow" warning which
may be explained if the partner chooses.
Finally, barge carrier payloads are flagged for verification if their density is greater than 0.6 tons per
cubic foot or less than 0.003 tons per cubic foot, consistent with the payload validation used in the
SmartWay Barge Tool.
SmartWay User Guide | Appendix B B-2
S
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SEPA

SmartWay
U.S. Environmental Protection Agency*
U. S. Environmental Protection Agency
Office of Transportation and Air Quality
1200 Pennsylvania Ave. NW
Washington, DC 20460
(734)214-4333
U. S. Environmental Protection Agency
National Vehicle and Fuel Emissions Laboratory
2565 Plymouth Rd.
Ann Arbor, Ml 48105 (734) 214-4200
www.epa.aov/transportation-air-pollution
climate-change
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