2022 EPA Clean School Bus Rebate Forms
Application User Guide
May 20, 2022
United States
Environmental Protection
L Agency
EPA-420-B-22-026
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Table of Contents
1. Sign In/Register 5
1.1 Online Rebate Application Information 5
1.2 Applicant Login 6
1.3 Login.gov 6
1.4 Terms of Service and Privacy Policy 7
1.5 Login.gov Account 7
1.6 Create Your Account 8
1.7 Email Confirmation 8
1.8 Confirm Email Address 9
1.9 Create a Password 9
1.10 Continue Once Password Created 10
1.11 Authentication Methods 10
1.12 Authentication: Phone Number 11
1.13 Authentication: Security Code 11
1.14 Login.gov Account Created 12
2. Create/Edit a New Application 13
2.1 Start a New Application 13
2.2 Continue with New Application 14
2.3 Information Icons 14
2.4 Welcome Screen 15
2.5 Applicant Type 16
2.6 Correcting Errors and Saving Draft Applications 16
2.6.1 Data Entry Errors 17
2.6.2 Saving and Editing Your Information 18
2.6.3 View Draft and Submitted Applications 18
2.7 Applicant Information 19
2.8 Private Fleet Information 20
2.9 School District Information 21
2.10 NCES District ID 22
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2.11 NCES District ID: School District Selection 22
2.12 NCES District ID: Seven Character Number 23
2.13 Estimated Student Poverty Rate 23
2.14 Bus Information 24
2.15 Bus Information: Data Entry 25
2.16 Enter Multiple Buses 26
2.17 Value Ranges 27
2.18 Review and Sign Application 28
3. Submission and Review Process 29
Appendix A—Glossary 30
Appendix B — Printable List of Fields 33
41
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Before You Begin
This guide will walk you through the steps needed to create, edit, submit, and view your 2022 Clean School
Bus rebate application online. This guide also includes detailed definitions of key fields found in the online form
and a printable list of all fields required in the form.
Follow these steps to prepare for completing the application:
1. Confirm SAM.gov Points of Contact. Confirm that the email of the person completing the application
is registered as a designated Point of Contact (POC) in your organization's active SAM.gov entity
registration. Otherwise, the person will not be able to use the rebate application system. Click here for
more information on SAM.gov POCs.
2. Review the glossary of terms used in the rebate application (see ).
3. Compile all required data. Appendix E provides a printable list of all necessary data fields.
4. Check browser version. Before filling out the rebate application, make sure the web browser version
meets or exceeds the following versions:
— Chrome 38
— Safari 7.1
— Internet Explorer 11
— Firefox 13
Note:The heading numbers on the following pages correspond to the application screen sequence.
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1. Sign In/Register
1.1 Online Rebate Application Information
Access the online rebate application from the Clean School Bus Program online rebate application
information page.
vvEPA
United States
Environmental Protection
Agency
m
Clean School Bus
CONTACT US
Clean School Bus Home
Online Rebate Application
Benefits of Clean School
BuieS
Information: Clean School Bus
Prepare for Clean School Eus
Program
Charging and Fueling
On this page:
infrastructure Resources
. U/hn ran si ihmit an annliratinn?
Events
• What information do I need to comDlete the aDDlication?
• Where can I get l-elp?
• User Guide and other aoolication resources
After reviewing this page, click here to
access the application form
Who can submit an application?
1. Review the Rebate Program Information paee and 2022 Clean School Bus (CSBl Program
Guide posted there to determine if your organization is eligible to apply.
2. Check the System for Award Management fSAM.?ov|g[]l to ensure your organisation is
actively registered as an entity
a. Note: An individual user account on SAM.gov is not the same thing as an organization's
entity registration
b. Review all SAM.gov entity registration information for accuracy, including bank accounts,
addresses, the Unique Entity Identifier |UEI) ISIf. and Points oFContact
c. If your organization has no record of a sam.gav registration, expired or active, and needs
to create a new registration, the simplest entity registration type that can participate ir
the Clean School Bus Rebates is the'Tederal Assistance Awards Only" registration.
3. Only individuals with email addresses listed as one of the following Points of Contact (POC)
under an active SAM.gov entity registration will have access to c-eate, edit, save, and submit
a Clean School Bus Rebate application:
a. Electronic Business POC
c. Government Business POC
d. Alternate Government Business POC
4. Individuals listed as SAM.gov POCs wiil be prompted to use login.gov when accessingthe
application form. Tie/ must use the same POC email address listed in SAM.gov fortheir
login.gov account. Depending on whether they have used login.gov before, they may be
prompted to create a free login.gov account.
What information do I need to complete
the application?
Before starting the application, it is helpful to have the following information at hard:
1. The 12-character SAM.gcv UEI|3JJ]for your organization. If your organization's active
SAM.gov entity registration includes multiple bank accounts, you will also need to know the
4-digit Electronic Funds Transfer (EFT) Irdicator associated with the bank account you want
funds to be disbursed to.
2. If applying for funding to replace buses owned and operated by a private fleet serving a
school district; the name, address, and contact information for that private fleet.
with the school district served by the buses that will be replaced and Contact information for
an individual at that school district. The NCES District IDfor school districts prioritized for
funding can also be found in the Prioritized School District List posted here.
a. If the school district is a charter school, you may be prompted to input an estimate of the
student poverty rate. See Section 2 of the 2022 CSB Program Guide for more information.
4. Information on the old buses to be replaced. If vou have completed a 2022 CSB Inventory
Sheet (xlsxl. it mav be useful in t.nis process. Section 3 of the 2022 CSB Program Guide details
the eligible requirements for old buses.
a. 17-characterVIN (Please double check the VIN for accuracy)
b. Manufacturer, model, fuel type, ard vehicle model year
c. Estimated average annual mileage and fuel consumption
d. Gross Vehicle weight Rating (GVWR) in pounds
e. Scans of bus titlesand, if required in your state, registrations. Allowable file types include
pdf, png, ]peg, and jpg.
5. Information on the new replacement buses:
a. Estimated GVWR in pounds
b. l-uel type: l-uel types that can be selected for new replacement buses may be limited
based on the vehicle model year and fuel type entered for the old bus to be replaced. See
Section 3 of the 2022 CSB Rebates Program Guide for bus eligibility requirements.
6. Primary and alternate business contactsforyou-organization.
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1.2 Applicant Login
Select "Sign in"
United States
Environmental Protection
m m Agency
| Search EPA.gov
Environmental Topics Laws & Regulations Report a Violation About EPA
Clean School Bus
Clean School Bus Rebate Forms: Applicant Login
CONTACT US
Click the Sign in button below to login to the Clean School Bus Rebate Dashboard using Login.gov.
Contact Us to ask a question, provide feedback, or report a problem.
Ask.
Contact EPA
EPA Disclaimers
Hotlines A
FOIA Requests
1.3 Login.gov
Select "Login'.'
Select a Login Method
Q LOGIN.GOV
EPA Gateway is using a credenlial provider to allow
you to sign in to your account safely and securely.
If you do not have an existing Login.gov account, you
will be able to create one before you log in.
LOGIN
© FAQ © Help Q Privacy & Security Notice
Discover.
Budget & Performance
EPA www Web Snapshot
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1.4 Terms of Service and Privacy Policy
Select "Agree" to continue.
Select a Login Method
Login.gov
United States Environmental Protection Agency Terms of
Service and Privacy Policy
This warning banner provides privacy and security notices consistent with applicable federal
laws, directives, and other federal guidance for accessing this Government system, which
includes (l)this computer network. (2) all computers connected to this network, and (3) all
devices and storage media attached to this network or to a computer on this network.
This system is provided for Government-authorized use only.
Unauthorized or improper use of this system is prohibited and may result in disciplinary action
and/ or civil and criminal penalties.
By using this system, you understand and consent to the following
o The Government may monitor, record, and audit your system usage, including usage
of personal devices and email systems for official duties or to conduct EPA business
Therefore, you have no reasonable expectation of privacy regarding any
communication or data transiting or stored on this system. At any time, and for any
lawful Government purpose, the government may monitor, intercept, and search and
seize any communication or data transiting or stored on this system.
© Any communication or data transiting or stored on this system may be disclosed or
used for any lawful Government purpose.
1.5 Login.gov Account
if you have a Login.gov account with a POC emaii address listed
in your organization's SAM.gov entity registration, enter that email
address and password and select "Sign in" then skip to Step 2
Create/Edit a New Application. Otherwise, select "Create an
account'.'
0 LOGIN.GOV V>EPA . :
G-
EPA Production is using Login.gov
to allow you to sign in to your
account safely and securely.
Email address
~ Show password
Create an account
Sign in with vour government employee ID
Forgot vour password?
Security Practices and Privacy Act Statement a
Privacy Act Statement h
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1.6 Create Your Account
Enter your SAM.gov POC email address, select your language
preference, select the checkbox to accept the Login.gov rules of
use after reading, and select "Submit'.'
0 LOGIN.GOV SERA
Create your account
Enter your email address
Select your email language preference
Login.gov allows you to receive your email communication in
English. Spanish or French.
O English (default)
O Espanol
O Fran^ais
~ I read and accept the Login.gov Rules of Use h
Security Practices and Privacv Act Statement (3
Privacy Act Statements
1.7 Email Confirmation
Check your email.
0 LOGIN.GOV "S-EPA
Check your email
We sent an email to with a link
to confirm your email address. Follow the link to continue
creating your account.
Didn't receive an email? Resend
Or. use a different email address
You can close this window if you're done.
Ek
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1.8 Confirm Email Address
Open the confirmation email from Login.gov and select "Confirm email address'.
1.9 Create a Password
P LOGIN.GOV oERA
© You have confirmed your email address
Create a strong password
It must be at least 12 characters long and not be a commonly
used password. That's it!
Password
Password strength ...
~ Show password
Password safety tips
' Cancel account creation
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1.10 Continue Once Password Created
Select "Continue" once you have entered a password.
0 LOGIN.GOV vvEPA
O You have confirmed your email address
Create a strong password
It must be at least 12 characters long and not be a commonly
used password. That's it!
Q Show password
Password strength: Great!
Password safety tips
1.11 Authentication Methods
Select one of the five authentication methods, then select "Continue'.'
The following steps in this guide will only walk through the "Text or
Voice Message" option, but you can use the option that best suits
your needs.
O LOGIN.OOV SEW
Authentication method setup
Add another layer of security by usng one of the multi-factor
authentication options bslow
<5>
Security key
A physical device, often shaped like a USB
drive, that you plug in to your device
O j j Government Employee ID
PtV'"CAC cards for government and military
employees Desktop only.
~
Authentication Application
Download or use an authentication app of
your choice to geno*ate secure codes
Text or Voice Message
Receive a secure code by {SMS'i text or
phone call to your device. Do not use web-
besed (VOIP) phone services or premium
rate (toil) phone numbers
O JTL Backup Codes
iAj A list of to codes you can print or save to
your ae.ce '//hen you use the last code,
we will generate a new list. Keep m mind
backup codes a-e easy to lose
Continue
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1.12 Authentication: Phone Number
Enter a phone number, select a preferred delivery method (text or call),
and select "Send code"
0 LOGIN.GOV SEFA Sr-
Send your security code via text
message (SMS) or phone call
We'll send you a security code each time you sign m
Message and data rates may apply Do not use web-based
(VOIP) phone services or premium rate (toll) phone numbers
Phone number
Example (201) 555 0123
How should we send you a code?
You can change this selection the next time you sign in If you
entered a landline. please select "Phone call" below.
O Text message (SMS) O Phone call
Choose another option
1.13 Authentication: Security Code
Enter the security code you receive and select "Submit" Select "Remember this browser" if you do not want
to enter a security code again.
0 LOGIN.GOV SERA —
Enter your security code
We sen1 a security code to
expire m K) rr*nutes.
One-time code
O Remember this browser
> Get another code
Entered the wrong phone mrrfaer?
Use arefref shone number
Ciooseaitxrer kxioh
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1.14 Login.gov Account Created
Select "Agree and continue'.'
Olooin.gov SEPA
O A phone was added to your account.
You've created an account with
Login.gov
Well share this information with EPA Production:
© Email address
EPA Production will only use this information to connect to
your account
Agree and continue
EEk
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2. Create/Edit a New Application
After signing in using your Login.gov account, you see the Clean School Bus Rebate Forms screen.
2.1 Start a New Application
Select the "New Application" button to begin.
Note: Your connection to the rebate application system will time-out unless you interact with the screen at
least once every 15 minutes. "Interacting" can mean entering or deleting information, or even moving your
cursor on the screen. If your connection times-out, you risk losing data entered since the last save.
oEPA
United States
Environmental Protection
Agency
Search EPA.gov
Environmental Topics Laws & Regulations Report a Violation About EPA
Clean School Bus
CONTACT US
Clean School Bus Rebate Forms
Clean School Bus Rebate Program
plication I
O New Application
Sign out O
Your Rebate Forms
Select the pencil icon to open an existing rebate form.
Form Type O UEI O EFT Indicator O Applicant O
School District © Updated By •
Date Updated O Status
Application
123456000099 1234
Jones County Independent School District Boston
col by. richardson@erg. com 5/3/2022
subm,
This collection of information is approved by OMB under the Paperwork Reduction Act, 44 U.S.C. 3501 et seq. (OMB Control No. 2060 0686). Responses to this collection of information
are voluntary (Title XI, Section 71101 of the Infrastructure Investment and Jobs Act (Public Law 117 58)). An agency may not conduct or sponsor, and a person is not required to respond
to, a collection of information unless it displays a currently valid OMB control number. The public reporting and recordkeeping burden for this collection of information is estimated to be
4.3 hours per response. Send comments on the Agency's need for this information, the accuracy of the provided burden estimates and any suggested methods for minimizing
respondent burden to the Regulatory Support Division Director, U.S. Environmental Protection Agency (2821T), 1200 Pennsylvania Ave., NW, Washington, D.C. 20460. Include the OMB
control number in any correspondence. Do not send the completed form to this address.
Expiration Date: 6/30/2022
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2.2 Continue with New Application
Select the specific SAM.gov account (denoted by Unique Entity Identifier (UEI), Electronic Funds Transfer (EFT)
Indicator, and Applicant name) to open a new application form.
Note: Most organizations will only have one UEI+EFT combination, but some may have more than one
account from which to choose. For example, an organization may have registered multiple bank accounts in
SAM.gov, each with its own EFT Indicator, to receive different grant payments. Therefore, review the specific
UEI, EFT, and applicant name options carefully before proceeding.
Start a New Rebate Application
Please select a row (arrow icon) below to begin your rebate form.
UEI O EFT Indicator O Applicant 0
D
123456000099
1234
Jones County Independent School District
H
123456000100
5647
Jones County Independent School District
2.3 Information Icons
Note: Hover your mouse over the information icons, found throughout the application screens, for additional
information regarding specific fields.
Start a New Rebate Application
Please select a row (arrow icon) below to begin your rebate form.
UEI 0
EFT Indicator O
Applicant 0
a
123456000099
1234
Jones County Independent School Distr ct
a
123456000100
5647
Jones County Independent School District
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2.4 Welcome Screen
Review the text on the "Welcome!" screen and select "Next" to proceed.
Wlote: Use of the browser back, forward, or refresh buttons while in the rebate application will result in loss of
work. Please navigate using the "Next" "Previous" and "Save" buttons on the screen.
United Slates
Environmental Protection
, Agency
o
Clean School Bus
CONTACT US
Clean School Bus Rebate Forms
frebatr Program
• L-nl.' Jkjnor- -r'atmaticn
Edit Your Rebate Application
Application ID: 627962bf54b056ddlftf7b37
Q Welcome
Welcome!
This lorn-, allows eligible school districts* stale governments, tribal organizations, arid certain contractors like bus dealers to apply far awards to replace existing school buses with new ones
under the 2022 Clean School Bus •debate Program.
• In farm help is provided below fields and ;n the "?* neat to field names.
• For add txjnal asu-stance. please refer to the Program Giride and supporting documents at: School Bus Rebates; Chan School Bus Program, or contact the help desk at
cieanschoolbuv vepa.gov (include the Applicant Name, Application ID, Unique Entity Identifier (UEl|. electronic funds Transfer (EFT) Indicator, and School District Name in your email).
To complete this farm, you will need the following information:
• The primary and alternate contact information for your organization.
• The National Center far Education Statistics INCESj District ID and contact information far the school district that the replacement buses would serve.
• i' j pi vate flee*, owns and operates the school buses being replaced, the flee! name, address, and contact information for the private Reet.
• Information about '.he old school buses being replaced including the VIN. manufacturer, vehicle model, vehicle model year, annual mileage, annual fuel consumption, fuel type, and gross
vehtde weight rating (GWtfft.
• Images of the vehide titles and registrations far the vehicles be*ng replaced lacceptcd farmatsare PDF. JPEG. PNG. and JPGi.
• Information about the proposed new replacement school buses including the fuel type and GVWR.
To save your work on the form, you must select the "Save" or "Neat" button. Vou will then be able to return later to finish your appiicat on without losing information.
To submit your application to EM. complete all application screens and then sign and submit the farm. Vbur application status a available on the applicant dashboard. Note: Only
Government Business (and alternates! and Electronic Business land alternates! Points of Contact from SAV gov can access the dashboard. Vou and the Primary and/or Alternate Contacts will
aJso receive a submittal email confirmation. EPA will review your application after the application submission period closes.
I NOTE. L'se of the browser back, forward, or refresh buttons will result in loss of wvrk. Please naiigate using the buttons at the borrom of the
form.
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2.5 Applicant Type
Select the "ApplicantType" using the drop-down menu to identify the type of organization you are
representing. Then provide requested information regarding bus fleet ownership and operation information.
Note: School Districts, State Governments, and Indian Tribes or Tribal Organizations must either apply to
replace buses they own, or buses owned and operated by a private fleet. Nonprofit School Transportation
Associations and Bus Dealers or Organizations that Arrange Financing for Bus Purchases must either apply
to replace buses owned by a school district or buses owned and operated by a private fleet. Eligibility
requirements for applicant types are in the 2022 Clean School Bus Rebates Program Guide.
Edit Your Rebate Application
Application ID: 627962bf54b056ddlf3f7b37
of6 ApplicantType
* denotes required field
Applicant Typo©'
School District
Does your organization own the buses to be replaced? ' ©
O N°
NOTE: Use of the browser back, forward, or refresh buttons will result in loss of work. Please navigate using the buttons ot the bottom 0/the
form.
2.6 Correcting Errors and Saving Draft Applications
The following provides useful information about identifying and addressing data entry errors, saving and
editing data, and reviewing/finalizing draft applications.
EEk
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2.6.1 Data Entry Errors
If data entry errors are detected (e.g., missing required fields), they will be highlighted for your attention. Make
any required changes before proceeding.
Edit Your Rebate Application
Application ID: 627962bf54b056ddlf3f7b37
Q 6 Applicant Type
* denotes required field
Applicant Type© *
School District
Does your organization own the buses to be replaced? * ©
Docs your organization own the buses to be replaced? is required
O v«
O >*>
NOTE: Use of the browser back, forward, or refresh buttons will result in loss of work. Please navigate using the buttons at the bottom of the
form.
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2.6.2 Saving and Editing Your Information
You can save your work while filling out the rebate application form and return to it later to finish and submit.
Data entered on each screen will be saved automatically when the "Next" button is selected. In addition, you
can use the "Save" buttons to save information before proceeding to the next page.
Edit Your Rebate Application
j Q Draft successfully saved.
Application ID: 627962bf54b056ddif3f7b37
0 Applicant Type
" denotes required field
Applicant type © *
NOTE: Use of the browser back, forward, or refresh buttons will result in loss of work. Please na\'igate using file buttons at the bottom of the
form.
| [ Previous j
| ^ Draft successfully savtrf:
2.6.3 View Draft and Submitted Applications
After saving and exiting the application, you can return to the "Clean School Bus Rebate Forms" screen later,
open the draft application, and navigate where you left off. Selecting applications with a "submitted" status
will allow you to view but not edit your entries.
O New Application
Your Rebate Forms
Select the pencil icon to open an existing rebate form.
Form Type O UEI © EFT Indicator Q Applicant o School District © Updated By O Date Updated© Status O
Application
123456000099
1234
Jones County Independent School District
0
colby.richardson@erg.com
5/9/2022
draft
Application
o
O
e
O
colby.richardson(®erg.com
5/9/2022
draft
Application
123456000099
1234
Jones County Independent School District
Boston
colby.richordson@erg.cofn
5/3/2022
submitted
< : ~
This collection of information isapproved by OMB under the Paperwork Reduction Act, 44 U.S.C. 3501 et seq. (OMB Control No. 2060-0686). Responses to this collection of information
are voluntary (Title XI, Section 71101 of the infrastructure Investment and Jobs Act (Public Law 117-58)). An agency may not conduct or sponsor, and a person is not required to respond
to, a collection of information unless it displays a currently valid OMB control number. The public reporting and recordkeeping burden for this collection of information is estimated to be
4.3 hours per response. Send comments on the Agency's need for this information, the accuracy of the provided burden estimates and any suggested methods for minimizing
respondent burden to the Regulatory Support Division Director, U.S. Environmental Protection Agency (2821T), 1200 Pennsylvania Ave., NW, Washington, D.C. 20460. Include the OMB
control number in any correspondence. Do not send the completed form to this address.
Expiration Date: 6/30/2022
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2.7 Applicant Information
The Applicant Name, UEI, EFT, and address will be autofilied from SAM.gov data. Enter a primary and
optionally an alternate contact for your organization. Select "Next" to continue.
colby.richardson@erg.com I
Edit Your Rebate Application
Application ID: 6285348697c6679ed88f594l
© of 6 Applicant Information
The information below is automatically filled (excluding the primary and alternate contacts) based on the applicant organization's SAM.gov entity registration. If the information does not
appear correct, check that you selected the intended organization when entering this application. Any changes to this information must be made in SAM.gov before submitting your
application.
Jones County Independent School District
Unique Entity Identifier (UEI) ©
123456000099
Electronic Funds Transfer (EFT) Indicator Q
Applicant Address
Physical Street Address 1
1254 ELBERT ST
Physical Street Address 2
State or Territory
PFLUGERVIELLE
Primary Contact Information
Name©'
Business Phone Number *
business Email"
Alternate Contact Information
Name©
Business Phone Number
Business Email
NOTE: Use of (he browser back, forward, or refresh buttons will result in loss of work. Please navigate using the buttons at the bottom of the
form.
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2.8 Private Fleet Information
If you answered "Yes" to the earlier prompt, "Are you applying to replace buses owned and operated by a
private bus fleet?" you will be asked to fill in "Private Fleet Information'.' Enter the required data fields. Select
"Next" to continue.
Edit Your Rebate Application
Application ID: 627962502ecfa7439d62a5ac
of 7 Private Fleet Information
You answered tha! you are applying to replace buses owned by a private fkseL Complete the fallowing mandatory fields tor the private Heel.
' denotes required field
Private Fleet Address
Physical Street Address *
City *
State or Territory Q '
Private Fleet Primary Contact Information
Name"
Business Phone Number *
Business Email *
N'OTL Use of the browser back, forward, or refresh buttons will result in loss of work. Please naxngate using the buttons at the bottom of the
form.
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2.9 School District Information
This page of the application collects information on the school district the old buses currently serve and that
the new replacement buses will continue to serve. Most of the school district information will be autofilied
after entering the National Center for Education Statistics (NCES) District ID.
Edit Your Rebate Application
Application ID: 62797fi654b056ddif3f8807
of 6 School District Information
This a the schooi district that the old buses serve and that the new buses wiU continue to serve for at least five years. Moil fields on this page will be automatically completed after entering
the seven character NCES District ID. If hete fr.'fr.". itei.ed.q:v d'iSiKSu^sic.'-.
School District Name'
Physical Address Line 1 '
Physical Address Line 2
Estimated Student Poverty Rate O
State or Terriso?y © '
State or Territory is required
Enter 0 to JOU perrentojie poverty rote
Prior.t.-cd©
School District Contact Information
Name©'
Business Phone Number *
Business Email'
NOTE: Use of the browser back, forward, or refresh buttons will result in loss of work. Please navigate using the buttons at the bottom of the
form.
da
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2.10 NOES District ID
You can look up your NCES District ID here: https://nces.ed.aov/ccd/districtsearch/. Enter one or more
identifiers for your district and select "Search"
IES >NCES
Education Statistics
(Search for Public School Districts
Common
V-/" Core of Da
[District §'
125
1
Miami Vallev Career Tech
6S00 Hoke Rd, Enalewood. OH 45315
(93-)33"-_r81
Montgomery
County
0
2
MIAMIDADE
•450 NE 2ND AVE * 912, MIAMI. FL 33132
(305)995-1000
Miami-dade
County
334.261
516
Miami-Voder Joint District No. 60 of the counties
of El Pas
420 S RUSH RD. RUSH, CO S0833
(719)4"S-2206
El Paso County
249
*
Miamisburs Citv
540 E. Park Ave. Miamuburg. OH 45342
(93^)866-3331
Montgomery
4.936
10
Page 1 of2
1-15
Next»
->
Source: CCD public school district data for the 2020-2021 school year
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2.12 NOES District ID: Seven Character Number
Your seven character NCES District ID wiii be displayed at the top of the district information summary screen.
Return to the rebate form and enter your NCES District ID. Most of the school district information will then be
autofilied. In some cases, you may need to fill in information because it is not available from NCES. The form
will highlight any required fields that are not filled out.
(^Igrch for Public School Districts
F| Common
Ks Vx mJ Core of Data
w. > .
1 District Directors' Information
¦ (2020-2021 school year)
Search Results Modify Search Data Notes/Grant IDs Help^l
District Name:
MIAMI-DADE
schools for this district
NCES District ID:
' 1200390
State District ID:
FL-13
Mailing Address:
1450 NE 2nd Ave # 912
Miami, FL 33132-1308
Physical Address:
1450 NE 2nd Ave # 912
Miami. FL 33132-1308
Phone:
(305)995-1000
Type:
Local school district
Status:
Open
Total Schools:
516
Supervisory Union #:
Grade Span: (grades PK - 12)
N/A
|PK|KG|1|2|3|4|5|6|7|:
S | 9 |10|U|12|
Website:
http: vvwvv.dadeschools net
District Demographics:
School District Demographic Dashboard
¦ District Details (2020-2021 school year; Jbiscal data trom 2018-2019; ¦
¦ Characteristics Staff Fiscal Show All
County: Miami-dade County
County ID: 12086
Locale: Suburb: Large (21)
Total Students:
Classroom Teachers (FTE):
Student/Teacher Ratio:
334.261
16,758.00
19.95
NOTES
2.13 Estimated Student Poverty Rate
Most school districts will be automatically identified with their prioritization status as "Yes" or "No" in the
"Prioritized" field. However, in some cases, as seen in the screenshot below, the "Prioritized" field will display
"Self-Certify'.' If this displays, the applicant must input an "Estimated Student Poverty Rate'.' See Section 2
of the 2022 CSB Rebates Program Guide for more information on prioritization and estimating the student
poverty rate.
City*
State or Territory O'
WASHINGTON
DC
Estimated Student Poverty Rate O '
Enter 0 to 100 percentage poverty rate
Prioritized O
Self-Certify
School District Contact Information
Zip Code© *
20037
Complete the School District Information screen by entering contact information for a representative of the
school district and selecting "Next" to continue.
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2.14 Bus Information
Use this screen to enter the information on the old and new buses. Select the 'Add Bus" button to begin.
Edit Your Rebate Application
Application ID: 627962502ecfa7439d62a5ac
of ¦ Bus Information
" denotes required field
Note; Before entering old and new bus information, be sure to review the bus etigibSity requirements in Section J of the J021 CSS Rebate-. Program Guide pasted here:
bites: nww.e%£.go,-rleansrhooiDui -school-bus rebatei dear? ulvoq! b^ program. rbu can enter information far up to 2S old buses to be replaced and IS new replacement bum.
Bus Information'
VIN
Manufacturer
Model
Model Year
Average Annual Mileage
Average Annual Fuel
Consumption (gallons)
Fuel Type
GVWR
Attach title and
registration of bus.
Replacement Fuel Type
Replacement Bus GVWR
Vehicle Rebate Amount
Requested
Total Vehicle Rebate Panes Requested
Note: Please see X02 Clean School Bus Rebates Program Guide for applicable infrastructure funding that may be available.
fv'OTt Use of the browser back, forward, or refresh buttons will result in loss of work. Please nmigate using the buirons ar the bottom of the
form.
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2.15 Bus Information: Data Entry
Provide the requested information for
each bus using the data entry boxes
and drop-down menus. Make sure the
Vehicle Identification Number {VIN) has
exactly 17 alphanumeric characters and is
accurate. Attach a file with a scan of the
title and registration (if required in your
state or territory) for each old bus using
the drag-and-drop feature or "browse" link.
Allowable file types include pdf, png, jpeg,
and jpg. Files must be 5MB or smaller
to upload.Then select the fuel type and
GVWR of the corresponding replacement
bus. The vehicle rebate funding amount
will be filled automatically. Select the
"Save" button above the "Add Bus" button
to save the information for each individual
bus replacement.
Edit Your Rebate Application
Application ID: 627962502ccfa7439d62a5ac
ci G Bus Information
tmir tP» CMMt
6
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2.16 Enter Multiple Buses
You may select "Add Bus" to continue entering information for another vehicle. You may enter information for
up to 25 old buses and their corresponding new replacement buses. Click "Next" to continue. The Total Vehicle
Rebate Funds Requested field is automatically calculated based on the sum total of funds requested for each
bus. Please see the 2022 Clean School Bus Rebates Program Guide for applicable infrastructure funding that
may be available.
Note: Fuel types that can be selected for new replacement buses may be limited based on the vehicle model
year and fuel type entered for the old bus to be replaced. See Section 3 of the 2022 CSB Rebates Program
Guide for bus eligibility requirements.
Edit Your Rebate Application
Application ID: 627962502ecfa7439d62a5ac
of 6 Bus Information
Save
' denotes requited field
Note: Before entering oSd end ne# bus information, be sure to review the bus eligibility requirements in Section 3 of the 2H22 CSS Rebates Program Guide posted here:
htipy. tvtvtv.fjc.Qp/¦ c,'eanschoofbui.\< .'iocs' bus-rebates ilean vcftacs' bus program. You can enter information for up to 2$ o!d buses to be replaced and 25 new replacement buses.
Bus Information *
VIN
Fuel Type
Manufacturer
GVWR
Model
Attach title and
registration of bus.
Model Year
Replacement Fuel Type
Average Annual Mileage
Replacement Bus GVWR
(lbs.)
Average Annual Fuel
Consumption (gallons)
Vehicle Rebate Amount
Requested
77777777777777777
Diesel
HE
Blue Bird Corporation
60000
1990
Planning Committee
Meeting Agenda.pdf
1990
Electric
10000000
50000
33
$250,000.00
i i
+ Add bus
Total Vehicle Rebate Funds Requested
$£>0,000.00
Hole: Please see 2022 Qean School Bus Rebates Program Guide for applicable infrastruc ture funding that may be avertable
NOTE- Use of the browser back, forward, or refresh buttons will result in loss ofworic Please naxigate using the buttons at the bottom of the
form
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2.17 Value Ranges
if missing or out of range values are detected, they will be highlighted for your attention. Make any required
changes and select "Save" before proceeding.
New Replacement Bus Information
Replacement Fuel Type ©'
Electric x ~
Note: Fuel types that can be selected for new replacement buses may be limited based on the vehicle model year and fuel type entered for the old bus to be replaced. See Section 3 of the
2022 CSB Rebates Program Guide for bus eligibility requirements.
Funding
Vehicle Rebate Amount Requested
$250,000.00
Note: Automatically rilled based on Replacement Bus Fuel Type, Replacement Bus GVWR, and prioritization stotus of school district per2022 CSB Rebates Program Guide.
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2.18 Review and Sign Application
To complete your application, you must read and agree to the certification statement on this page, sign, and
click "Submit Form'.' You may want to use the "Previous" button to review the entirety of the application
before proceeding with submission.The "Name" and "Title" fields on this page are autofilied for the individual
that initiated the form based on their SAM.gov POC information. If a different user wants to sign and submit
the form, they must also be a SAM.gov POC for your organization and will need to use login.gov to enter the
Clean School Bus Rebate Forms site to complete the application that was saved as a draft. In this scenario,
they must edit the "Name" and "Title" fields to show their own full name and title before signing and
submitting.
The submitter will receive an email confirming receipt of the submission with an application number. Please
save this information in case you need to contact EPA to revise your submission.
Edit Your Rebate Application
Application ID: 627962502ccfa7439d62a5ac
of 6 Review and Sign
The indra-iduai toed brio* must vgn and submit lha application before it will be consider ed foe funding by the EM. If you do not have the authority to sign this application, then notify the
authorised representative so they can sign and submit pie application. Note: The authorized representative must be rc-g-Uetrd as either the Government Business (and alternate!, or
Electronic Business land alternate) Point of Contact in SAM.gov to access this application.
By signing and submitting this application, applicants certify that:
1. They have read and agree to comply with the requirements and terms and conditions in the 2022 Clean School Bus (CSB) Rebates Program Guide. This certification is material
representation that EPA will rely upon in profiling funds for vehicle replacement rebates. False certifications may result in criminal prosecution under M U.S.C § lOOl.civi liability under
the False Claims Act, 31 U.S.C f J729 et seq. and/or the Program Fraud Civil Remedies Act. 31 U.S.C i 3801 el set}- suspension and,"or debarment pursuant to 2 CF.ft. Part ISO, and/or
other criminal, civil or administrative penalties, sanctions, and remedies available to the Federal government.
2. Old buses toed to be replaced and new replacement buses meet the eligibility requitements in the 2022 CSB Rebates Program Guide and. if selected for funding, old buses will be
iSsposedof according to the Program Guide requirements.
3. Replacement buses artd associated cbarging/fueing infrastructure funded in tha program will not be ordered until after official notification of sriectcn.
*. They have the authority to represent the applicant organisation listed on this farm.
b. The public school system that mill be served by the replacement buses for at lead five years has been notified and approves of the proposed bus replacements.
6. The statements and information provided in this application are true and accurate to the best of their knowledge.
7. They will icspond to EPA or its representatives if contacted to clarify information submitted in this application.
Sign the form by using your mouse cursor as a pen.
Once you submit this application form you wiU receive an email confirmation and the applicant dashboard wdl show submitted as the status. The Primary and Alternate applicant contacts
will aha receive confirmation emails.
' denotes required Held
AUDREY* AIRED
fiance officer
Electronic Signature of Authorised Representativi
NOTE: t.'sf of the browser back, forward, or refresh buttons will result in loss of uwk Please naxigate using fhe buttons at the bottom of tl
form.
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3. Submission and Review Process
Once you submit your rebate application, a record summarizing application details will appear on the "Clean
School Bus Rebate Forms" screen including applicant name, school district, the email of the last person
that edited/submitted the form, the date of the last update, and the submission status (draft or submitted).
Draft applications can be re-opened, edited, and completed by a SAM.gov POC by selecting the pencil icon.
Submitted applications cannot be edited but may be viewed by selecting the pencil icon on the left side of the
screen.
If, after submission, you identify errors or other information in your application that requires changes,
contact the Clean School Bus Program Help Desk at cleanschoolbus@epa.aov for assistance. Make sure
to provide your application ID included in your confirmation email and an explanation of the issue.
Note: The Help Desk may not be able to respond to all requests to edit a submitted application in a timely
manner, particularly requests that come close to the application deadline. Applicants should thoroughly review
their initial application submission for accuracy to avoid missing any submission deadlines.
If the Help Desk does allow you to edit a submitted application, you will be notified when your application's
status is changed back to "draft," at which time an approved POC may open, edit, and resubmit the application.
After submission, EPA will review your application and may contact you for additional information. Final award
decisions will take approximately 60 days from the application deadline. If you are contacted for clarifications
or corrections, you may be asked to revise your application and resubmit it.
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Appendix A—Glossary
The following provides definitions of terms and abbreviations used throughout the rebate application forms
and system screens.
Clean School Bus Rebate Forms Dashboard Screen: Definitions
¦ Form Type—Application, Payment Request, or Close-Out Form
¦ UEI — UniqueEntitylDfromSAM.gov
¦ EFT Indicator—Electronic FundsTransfer Indicator for the associated bank account from SAM.gov
¦ Applicant—Legal Business Name from SAM.gov for this UEI
¦ School District—School District served by the buses
¦ Updated by—Last person to update the form
¦ Date Updated — Last date this form was updated
¦ Status—Submitted or Draft
Rebate Application Screens: Definitions and Help
ApplicantType Screen
¦ ApplicantType—Select one of the options from the dropdown menu. For more information on
organization types refer to the 2022 CSB Rebates Program Guide.
¦ Does your organization own the buses to be replaced? — If you answer that your organization is a 'Bus
dealer or organization that arranges financing for bus purchase,' or 'Nonprofit school transportation
association,' then this question is skipped and an answer of 'no' is recorded in your application.
¦ Are you applying to replace buses owned and operated by a private bus fleet? — School Districts, State
Governments, and Indian Tribes or Tribal Organizations must either apply to replace buses they own
or buses owned and operated by a private fleet. Nonprofit School Transportation Associations and Bus
Dealers or Organizations that Arrange Financing for Bus Purchases must either apply to replace buses
owned by a school district or buses owned and operated by a private fleet. Eligibility requirements for
applicant types are in the 2022 Clean School Bus Rebates Program Guide.
Applicant Information Screen
¦ Unique Entity Identifier (UEI)—This is your applicant organization's SAM.gov Unique Entity Identifier
(UEI) and is automatically filled based on the organization selected when starting this application.
¦ Electronic FundsTransfer (EFT) Indicator—This is your SAM.gov EFT Indicator and is automatically filled
based on the organization selected when starting this application.
¦ Primary Contact Name — Enter the primary contact for the applicant. The primary contact may or may
not be someone different than the Government Business (or alternate), or the Electronic Business (or
alternate) contact.
¦ Alternate Contact Information — Optionally enter the alternate contact for the applicant. The alternate
contact may or may not be someone different than the Government Business (or alternate), or the
Electronic Business (or alternate) contact.
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School District Information Screen
¦ National Center for Education Statistics (NCES) District ID — Enter the seven-character NCDES District
ID. If you don't have a NCES District ID, contact the Help Desk at :leanschoolbus@epa.aov.
¦ State orTerritory—Enter the state or territory postal abbreviation for the school district.
¦ Zip Code—Enter the 5 digit zip code or the 5 digit plus 4 (e.g., NNNNN-NNNN) for the school district.
¦ Estimated Student Poverty Rate—If you need to self-certify the student poverty rate, this question will
be editable. This question will not be editable and will be blank if EPA has already determined whether
the school district is prioritized for funding.
¦ Prioritized—Automatically filled either 'yes' or 'no' based on whether the school district meets the
prioritization criteria. If "Self-Certify" is displayed, enter the "Estimated Student Poverty Rate" in the
above field to determine if your school district is prioritized.
¦ Name—Enter the contact name for the school district. This may be different than the applicant
contacts.
Bus Information Screen
¦ VIN — Enter the 17-character Vehicle Identification Number. Please double-check all 17 characters to
ensure there are no errors that may result in an invalid application.
¦ Manufacturer—Select the bus manufacturer. Do not enter the engine manufacturer.
¦ Model — Enter the model of the bus, not the bus type.
¦ Model Year—Enter the vehicle model year in the format YYYY Generally, 2010 or older diesel powered
school buses are eligible for replacement; however, see the 2022 CSB Rebates Program Guide for
exceptions.
¦ Average Annual Mileage—Enter the estimated average annual mileage of the old bus to be replaced
over the life of the bus.
¦ Average Annual Fuel Consumption (gallons) — Enter the estimated average annual fuel used by the old
bus to be replaced over its life. For CNG buses, use diesel gallon equivalents.
¦ FuelType—Select the bus fuel type from the dropdown list.
¦ GVWR—Gross Vehicle Weight Rating (GVWR) in pounds (lbs). The GVWR is typically found on the bus
VIN plate.
¦ Attach title and registration of the bus—Allowed file types: *.pdf, *.png, *.jpeg, *jpg. Provide the
title for this bus and if required in your state or territory, supply the bus registration. File size: 5 MB
and below.
¦ Replacement FuelType—Fuel types that can be selected for new replacement buses may be limited
based on the vehicle model year and fuel type entered for the old bus to be replaced. See Section 3 of
the 2022 CSB Rebates Program Guide for bus eligibility requirements. Select the replacement bus fuel
type from the dropdown menu.
£J
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Replacement Bus GVWR—Enter estimated Gross Vehicle Weight Rating (GVWR) in pounds (lbs).
GVWRs of 26,001 lbs. or greater are offered more funding per bus. School bus manufacturers or
dealers may be able to assist in providing a GVWR for new replacement buses.
Vehicle Rebate Amount Requested—Automatically filled based on Replacement Bus FuelType,
Replacement Bus GVWR, and prioritization status of school district per 2022 the Clean School Bus
Rebates Program Guide.
Total Vehicle Rebate Funds Requested — Please see 2022 Clean School Bus Rebates Program Guide
for applicable infrastructure funding that may be available.
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Appendix B—Printable List of Fields
The rebate application requires some or all of the following information.
Applicant Information:
Applicant Type:
¦ School District
¦ State Government
¦ Nonprofit School Transportation Association
¦ Indian Tribe orTribal Organization (not a School District)
¦ Bus dealer or Organization that Arranges Financing for Bus Purchases
Does your organization own the buses to be replaced? (Yes/No)
Are you applying to replace buses owned and operated by a private bus fleet? (Yes/No)
Applicant Primary Contact Information:
Note: Other applicant information (applicant name, UEI, EFT Indicator, and Applicant Address) is
automatically filled based on SAM.gov information.
Name Title
Business Phone Number Business email
Applicant Alternate Contact Information:
Name Title
Business Phone Number Business email
Private Fleet Information:
Fleet Name
Private Fleet Address:
Physical Street Address
City State orTerritory Zip Code
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Private Fleet Primary Contact Information:
Name
Title
Business Phone Number
Business email
School District Information:
NCES District ID
School District Name*
Physical Street Address*
City*
State orTerritory*
Zip Code*
Estimated Student Poverty Rate
Prioritized*
*1/1//// be automatically filled based on NCES District ID (if available)
School District Contact Information:
Bus Information:
Make copies for additional buses if needed
Old Bus
Vehicle Identification Number (VIN)
Manufacturer
Model
Model Year
Average Annual Mileage (miles/yr)
Average Annual Fuel Consumption (gallons/yr)
Name
Title
Business Phone Number
Business email
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Fuel Type: Diesel Gasoline CNG Propane
Gross Vehicle Weight Rating (GVWR) (lbs)
Attach title and registration of bus—Drop files to attach, or browse
Vehicle Rebate Amount Requested*
*Automatically filled based on Replacement Bus Fuel Type, Replacement Bus GVWR, and prioritization status of school
district per 2022 CSB Rebates Program Guide.
New Bus
Replacement Fuel Type (circle one): Electric CNG Propane
Replacement Bus GVWR (lbs)
Vehicle Rebate Amount Requested*
*Automatically filled based on Replacement Bus Fuel Type, Replacement Bus GVWR, and prioritization status of school
district per 2022 CSB Rebates Program Guide.
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