Region 2 Brownfields Quality Assurance Project Plan Guidance


Region 2 Brownfields Quality Assurance Project Plan Guidance

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Region 2 Brownfields Quality Assurance Program
November 2011
Revised December 2019

Prepared By:

U.S. EPA Region 2 Hazardous Waste Support Section

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Region 2 Brownfields Quality Assurance Project Plan Guidance

Acknowledgement

U.S. EPA Region 2 acknowledges use of the EPA-New England, Region 1 Planning and
Documenting Brownfields Projects, Generic Quality Assurance Project Plans and Site-Specific
OAPP Addenda, Brownfields OAPP Program, Revision FINAL, March 2009 to create this
document for the Region 2 Brownfields Program.

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Region 2 Brownfields Quality Assurance Project Plan Guidance

Table of Contents

1.0 Introduction	4

2.0 Background	4

3.0 QAPP Overview	4

4.0 Site-Specific QAPPs	4

4.1 Required QAPP Elements	4-10

5.0 References	10

Appendix 1	11

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Region 2 Brownfields Quality Assurance Project Plan Guidance

1.0 Introduction

According to 2 CFR 1500.11 and 40 CFR 35, the U.S. Environmental Protection Agency (EPA)
requires that a Quality Assurance Project Plan (QAPP) be prepared for all grant recipient's
federally funded projects involving the collection and use of environmental data. For the EPA
Brownfields Program, this requirement means that whenever environmental samples are being
collected as part of a site assessment, or a cleanup project, a QAPP must be prepared and
approved by EPA prior to the start of any field work at the site.

In order to properly plan a project and capture it successfully in a QAPP, EPA Region 2
Hazardous Waste Support Section (HWSS) has designed a practical approach to the QAPP
development process by streamlining the documentation requirements for all Brownfields
projects. The purpose of this document is to provide an overview of that QAPP process and an
understanding of the requirements and expectations of the Region 2 HWSS for both the
Brownfields grant recipient and their environmental consulting firm.

2.0 Background

To address real and perceived inconsistencies and deficiencies in quality control for laboratory
data across governmental organizations, the Intergovernmental Data Quality Task Force
(IDQTF) workgroup was formed that included representatives from the U.S EPA Regions,
Department of Defense, and the Department of Energy. The goal was to develop a consistent
QA program applicable to any Federal department, agency or program because the approaches
and requirements for QAPPs differ among Federal agencies. The Uniformed Federal Policy
(UFP)-QAPP was developed as a single national consensus document to be used by all
stakeholders. EPA Region 2 has adopted this policy for the development of QAPPs in the
Brownfields Program. Use of the QAPP templates will assist in capturing the required project-
specific information in a consistent format and expedite the review of the QAPP by the approval
authority.

3.0 QAPP Overview

A QAPP is a document that describes planned activities that will be conducted while assuring the
quality of the data for making environmental decisions. The QAPP includes the background
behind the environmental problem, the project objectives, the tasks to be performed, the design
concept for the sampling locations, the set of defined sampling and analytical procedures
involving quality assurance (QA), quality control (QC), and the generation, evaluation and
assessment of collected data. A QAPP is required for every project conducted by or funded by
EPA where data is collected or used. The QAPP must be approved before any environmental
sampling and analyses begins.

4.0 Site-Specific QAPPs

The Site-Specific OAPP is a project plan specific to the Brownfields site assessment or cleanup
work to be performed at a particular site.

4.1 Required QAPP Elements
There are four basic QAPP elements to be addressed in the Site-Specific QAPP:

•	Proj ect Management/Obj ectives

•	Measurement/Data Acquisition

•	Assessment/Oversight

•	Data Review

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Region 2 Brownfields Quality Assurance Project Plan Guidance

The Brownfields Site Specific QAPP Requirement Summary Table provides a cross walk of the
Required QAPP Elements and the Corresponding Site-Specific QAPP Sections and Templates.
The Templates are found in Appendix 1. The Sections are described below.

Brownfields Site-Specific QAPP Requirement Summary

Project Management/Objectives

Section 1

Title and Approval Page

Template #1

Section 2

Pro] ect Organization/Responsibility

Templates #2a and #2b

Section 3

Problem Definition/Project Quality Objectives

Templates #3a and #3b

Section 4

Project Timeline

Template #4

Measurement/Data Acquisition

Section 5

Sampling and Analytical Requirements

Templates #5a, #5b, #5c,
#5d, #5e

Section 6

Project Specific Method and SOP Reference

Template #6

Section 7

Field Equipment Calibration/Corrective Action

Template #7

Section 8

Laboratory Equipment Calibration/Corrective Action

Template #8

Section 9

Sample Handling and Custody Requirements

Templates #9a and #9b

Section 10

Field/Analytical Laboratory Quality Control Summary

Template #10

Section 11

Data Management and Documentation/Project Reports

Templates #1 la and #1 lb



Assessment/Oversight (Optional)



Section 12

Planned Project Assessments

Template #12a

Section 12

Assessment Findings/Corrective Action Responses

Template #12b



Data Review



Section 13

Project Verification Process (Step I)

Template #13a

Section 13

Project Data Validation Process (Step Ha and lib)

Template #13b

Section 13

Project Matrix/Analytical Validation (Step Ha and lib)

Template #13c

Section 13

Usability Assessment (Step III)

Template #13d

	QAPP Elements	

	Project Management	

Section 1 - Title and Approval Page	

Project Title
Site Name/Site Location
Revision Number
Revision Date

Brownfields Co-operative Agreement Number

Approving Officials (names, titles, signatures and date signed)

•	Project Manager (Environmental Consultant)

•	Project Quality Assurance (QA) Officer (Environmental Consultant)

•	State/Territory Grant Recipient Program Manager

•	EPA QA Officer

•	EPA Project Officer	

Section 2 - a. Project Organizational Chart	

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Region 2 Brownfields Quality Assurance Project Plan Guidance

Identifies the reporting relationships between the organizations involved in the project.

• State/Territory Grant Recipient

• Environmental Consultant

• Environmental Laboratory

• State/Territory Regulatory Agency

• EPA Project Officer

• EPA Quality Assurance Officer

• Subcontractors

Section 2 - b. Personnel Responsibilities

Identifies project personnel responsible roles for both consultant and subcontractors with

resumes attached to the Site-Specific QAPP.

Section 3 - a. Problem Definition/Project Description (includes Sampling Design/Site Maps

• Identifies the reasons for conducting the project including detailed site history; current
property owner/use; proposed future reuse/development plans for the site; discuss likely
chemicals/contaminants of concern; provide a topographic map of area around the site
showing significant structures, terrain, previous sampling locations, inferred groundwater
flow direction to illustrate the problem. Include other existing data applicable to the project.
The information should clearly define the problem to be solved, decisions to be made,
outcomes to be achieved and environmental questions to be answered for the current
investigation.

• Provide an outline for the tasks to be performed and the principle use of the data obtained for
each task. Identify the media and parameters being sampled; field measurements (PID, low
flow parameters), field and off-site analytical testing; distinguish between the critical data
which will drive decisions (specific analyses or compounds of concern) and non-critical data
used for supporting purposes; cite regulatory standards or criteria to which the data will be
compared; and provide a clear discussion on what the task is attempting to determine.

• Describe the project sampling approach. Provide the rationale for selecting the sampling
locations and matrices for each analytical group and concentration level. Be specific with the
locations and numbers. Discuss the purpose behind a set or series of samples in a particular
area and how the sampling design will address the whole site. When sampling locations,
sampling depths and/or choice of analytical parameters cannot be predetermined, document
the decision logic or input that will be used in the field to make those determinations.

Include detailed sampling maps.

Section 3 - b. Project Quality Objectives

The Project Quality Objectives shall define the type, quantity and quality of data needed to

answer specific environmental questions and support proper environmental decisions.

Section 4 - Project Timeline

Provide the start and completion dates for all key project tasks including Site-Specific QAPP
review and approval, field activities and sampling, laboratory results turnaround and reporting

activities to be completed.

Measurement Data Acquisition

Section 5 - a. Sampling Methods and Locations

List all site locations that will be sampled and include the number of samples, matrix, and depths
discussed in Section 3 in tabular format.

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Region 2 Brownfields Quality Assurance Project Plan Guidance

Section 5 - b. Analytical Methods and Requirements	

Provide all analytical services including the matrix, analytical group, concentration level,
analytical SOP, sample volume, container size, preservation requirements, holding time, data

package turnaround time in tabular format.	

Section 5 - c. Reference Limits and Evaluation	

Identify the target analytes/contaminants of concern, applicable state regulatory criteria, and

published achievable detection and reporting limits.	

Section 5 - d. Analytical Laboratory Sensitivity and Project Criteria	

Complete this template for each matrix, analytical group and concentration level. Define the
data quality indicators performance criteria within the analytical method and the associated QC
sample(s) used to assess the specific criteria. Specify the QC sample(s) which are associated
with each specific analysis. This Template initially helps evaluate potential concerns with
sensitivity of an analytical method in relation to the project criteria, particularly primary
contaminants of concern. Finally, the Template is critical in understanding the usability of a data
point when a sample result is near the project criteria, which in turn is near the quantitation limits
and/or detection limits of the method. Is the data usable, or is more data needed to support a
decision or trend in site contaminants? Include each type of laboratory QC; frequency; laboratory
acceptance criteria (control limits). Typical Brownfields projects will include but are not limited
to, the following:

Organic Analyses - Method blanks, surrogates, laboratory control samples (LCS) and laboratory
control sample duplicates (LCSD)

Inorganic Analyses - Method blanks, laboratory control samples (LCS)	

Section 5 - e. Secondary Data Criteria and Limitations Table	

Identify all secondary data and information that will be used for the project, and their originating

sources. Specify how the secondary data will be used, and the imitations on their use.	

Section 6 - Project Specific Method and Standard Operating Procedures (SOPs) Reference
SOPs document the steps that are followed in collecting and analyzing environmental samples.
A level of uniformity and consistency is established in the work being performed by defining the
set of procedures that will be used. Therefore, provide a reference table of the field sampling

SOPs; the analytical laboratory SOPs and the analytical method reference.	

Section 7 - Field Equipment Calibration/Corrective Action	

Provide the initial calibration (including standards and concentrations used), and continuing
calibration checks used throughout the operation to check for drift (standards, blanks, etc.).
Indicate the frequency that each is performed (when and how often); indicate the acceptance
criteria (control limits) that need to be met to proceed; and discuss the corrective actions taken in

the field when the control limits are not met.	

Section 8 - Analytical Laboratory Equipment Calibration/Corrective Action	

Provide the initial calibration (include the number of initial calibration standards and calibrations
range); the independent calibration check standard include relevant concentrations; continuing
calibration checks (calibration blanks and concentration of continuing calibration check
standards). For each calibration step include the frequency that each is performed; acceptance
criteria (control limits) and laboratory corrective actions to be taken when control limits are not

met.	

Section 9 - a. Sampling Handling Systems	

Identify components of the project-specific sample handling system. Record personnel and their
organizational affiliations that is primarily responsible for ensuring proper handling, custody and
storage of field samples from the time of collection, to laboratory delivery, to final sample	

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Region 2 Brownfields Quality Assurance Project Plan Guidance

disposal. Indicate the number of days field samples and their extracts/digestates will be archived

prior to disposal.

Section 9 - b. Sample Custody Requirements

Describe the chain-of-custody (COC) procedures that will be followed in preparing the field
sample for transport to the laboratory (if an SOP is available, simply reference and include the
SOP in the QAPP as an appendix). Provide a copy of the COC, sample label, and custody seal.

Section 10 - Field Quality Control Summary

Summarize by matrix, analytical group, and concentration level the number of field QC samples
that will be collected and sent to the laboratory. Typical Brownfields projects will include field
duplicate samples for each matrix and parameter, field rinsate blanks (equipment blanks) trip
blanks for aqueous VOC samples, matrix spike/matrix spike duplicate (MS/MSD) samples and
performance evaluation (PE) samples (i.e., a certified standard submitted to the laboratory as a
blind QC sample). For field duplicate soil samples, document whether they are being collected
as a co-located duplicates, (collected adjacent to each other), or as a split of a single
homogenized sample. Collocated duplicate data is useful for evaluating the homogeneity of the
soil/sediment matrix within a relative area. MS/MSD samples are considered part of the field
QC program because they need to be specified on the chain-of-custody (COC). MS/MSD
samples are Not discrete samples, they are just additional volume is for the laboratory.
The information presented in the table is what will be used in the data evaluation/assessment
process described in Section 13.

Section 11 - a. Data Management and Documentation

Identify the documents and records that will be generated for all aspects of the project including,
but not limited to, sample collection and field measurement, on-site and off-site analysis (if

applicable) and data assessment. Provide copies of all field forms that will be used.

Section 11 - b. Project Reports

Identify the frequency and type of planned Data Management Reports, the project delivery dates,
the personnel responsible for report preparation, and the report recipients. For the final project
report, a detailed description of its contents should be provided including any routine tables and
graphics. The main body of the report, summary tables and graphics will be provided in hard
copy. Appendices requiring large volumes of paper to reproduce (such as the laboratory data
package) are preferred in electronic format on a CD. Summary data tables of the field sample
results should always include project criteria/standards for easy comparison, and results
exceeding criteria should be highlighted. Specify how long the project file will be maintained

and stored, and its final disposition after that period.

Assessment/Oversight (Optional)

Section 12 - a. Planned Project Assessments

Identify the type, frequency, and responsible parties of planned assessment activities that will be
performed for the project. Since Brownfields projects are relatively short term, a typical
assessment plan would be oversight of the field team and subcontractors; and peer review of the

final report.

Section 12 - b. Assessment Findings and Corrective Action Responses

For each type of assessment, describe procedures for handling QAPP and project deviations
encountered during the planned project assessments.

Data Review

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Region 2 Brownfields Quality Assurance Project Plan Guidance

Section 13 - a. Project Data Verification Process (Step I)

Describe the processes that will be followed to verify project data. Describe how each item will
be verified, when the activity will occur, and what documentation is necessary, and identify the
person responsible. Internal or External is in relation to the data generator. See Table 1 for
examples. Missing information should be addressed with the laboratory or field samplers, and

any pertinent information should be documented and/or provided in the final report.

Section 13 - b. Project Validation Process (Step Ha and Step lib)

Describe the processes that will be followed to validate project data. Describe how each item
will be validated, when the activity will occur, and what documentation is necessary, and
identify the person responsible. See Table 1 for data elements. Evaluate the field QC sample
results. For the field duplicates sample results, tabulate the relative percent difference (RPD)
including these results in the final report as per Section 13c. If other field QC samples were
submitted such as matrix spike/matrix spike duplicate samples, field rinse/equipment blanks
and/or trip blanks, this data should be tabulated with the appropriate recoveries and reported

accordingly as per Section 13c.

Section 13 - c. Project Matrix and Analytical Validation (Step Ha and Step lib) Summary
Identify the matrices, analytical groups, and concentration levels that each entity performing
validation will be responsible for, as well as criteria that will be used to validate those data. See
Table 1 for data elements. Include the evaluation of both the field QC and the laboratory QC
results as done in Section 13b. Document the presence or absence of any problems or issues and
note any sample data that may be impacted. Indicate how the results will be documented and

what will be presented in the final report.

Section 13 - d. Usability Assessment (Step III)

Describe the procedures/methods/activities that will be used to determine whether data are of the
right type, quality and quantity to support environmental decision-making for the project.
Describe how data quality issues will be addressed and how limitations on the use of the data
will be handled. Tabulate the field sample data together with the state/federal standards for
presentation in the final report. Highlight any sample results exceeding criteria. Check the table
for correctness and appropriate units. Prepare site figures/maps and other graphical
representations, as appropriate, and check for correctness and accuracy. Evaluate the field
sample results at the parameter level. Document any limitations on how the data should be used
and/or interpreted drawing on the following:

• The sensitivity criteria in Section 13. As sample concentrations approach the reporting

limit, and on down to the method detection limit (MDL), the precision and accuracy of
the data can be expected to worsen which can impact the usability of the data.

• The results of the field data specified in Section 13.

• The results of the laboratory data specified in Section 13.

Some items to consider:

• Pay attention to contaminants of concern where the concentration is near project criteria

and reporting limits for the method. Are there sufficient surrounding data points to
support a trend of real contamination? Or is more data needed to support a conclusion or
decision?

• Look at the field duplicate results in evaluating the heterogeneity of the particular matrix.
The variability can impact the usability of low-level results near the project criteria. Are

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Region 2 Brownfields Quality Assurance Project Plan Guidance

more data needed to support a conclusion or decision? Or was it a solo hit just above the
criteria?

• Look at sample results that are reported at elevated limits due to dilution of the sample during

analysis. Is the usability of the data compromised because the reporting limits are greater
than the project criteria? Does the laboratory need to be contacted to determine the reason
for the dilution? Can cleanup and reanalysis be performed to salvage the data?

• When applicable, look at the low flow quality data. Does the turbidity data impact the use

of the semi-volatiles, PCBs or metals data where the concentration is near the project
criteria and reporting limits for the method?

Based on the results of the data usability summary above, use summary tables and site maps to
perform the overall project evaluation. Document any observations, trend, anomalies or data
gaps that may exist. Evaluate how the samples results have impacted the goals for the property,
and whether the project objectives have been met. Draw conclusions and recommendations from
all the information obtained above, and document appropriately in the final report.

5.0 References

EPA-New England, Region 1 Planning and Documenting Brownfields Projects, Generic Quality
Assurance Project Plans and Site-Specific OAPP Addenda, Brownfields OAPP Program,
Revision FINAL, March 2009.

Quality Assurance Guidance for Conducting Brownfields Assessments, EPA 540-R-98-038,
September 1998.

Uniform Federal Policy for Quality Assurance Plans, Part 1: UFP-OAPP Manual, EPA -505-B-
04-900A, Final Version 1, March 2005
Uniform Federal Policy for Quality Assurance Plans, Part 2A: UFP-OAPP Workbook, EPA -

505-B-04-900C, Final Version 1, March 2005

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Appendix 1

Brownfields Site-Specific QAPP Templates

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Brownfields QAPP Template #1

Title and Approval Page
Title: Project Title/Property Name Quality Assurance Project Plan (QAPP)

Project Name/Property Name: [ ]

Property/Site Location: [ ]

Revision Number: [ ]

Revision Date: [ ]

Brownfields Cooperative Agreement

Number:	

[Name of Brownfields Recipient]	

Brownfields Recipient

[Name of the Environmental Consultant/Firm]

Preparer's Name and Organizational Affiliation

Preparer's Address, Telephone Number, and E-mail Address

[Date]

Preparation Date (Day/Month/Year)

Brownfields Recipient Program Manager:

Signature

[Name of Brownfields Recipient Program Manager and Date]

Printed Name/Organization/Date

Environmental Consultant Quality Assurance Officer:

(QAO)		

Signature

[Names of Environmental Consultant QAO and Date]

Printed Name/Organization/Date

EPA Region 2 Brownfields Project Officer:

Signature

[Name of EPA Region 2 Brownfields Project Officer and Date]

Printed Name/Organization/Date

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Brownfields QAPP Template #2a
Project Organizational Chart

EPA Region 2 Brownfields
Project Officer [Name]

EPA Region 2
Brownfields QA
Officer [Name]

State Environmental
Agency Brownfields
Contact [Name]

Region 2
Brownfields
RecipientfName]

Recipient's Environmental
Consulting Finn [Name]

Environmental Laboratory
[Name]

Drilling/C onstraction
Subcontractor [Name]

Independent Thitrd Party Data
Validator*

Fill in all necessary information
*Data validation to be performed by third party - independent to project (can be within Environmental Consulting
firm or subcontracted to a data validation firm).

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Brownfields QAPP Template #2b
Personnel Responsibilities

Name

Title

Telephone
Number

Organizational
Affiliation

Responsibilities1

[ ]

Environmental
Consultant Project
Manager



Name of
Enviromnental
Consulting Finn



[ ]

Sampling
Assistance(s)



Name of
Enviromnental
Consulting Finn



[ ]

Brownfields
Recipient Program
Manager



Name of

Brownfields

Recipient



[ ]

State Brownfields
Contact



Name of State
Enviromnental
Agency



[ ]

EPA Brownfields
Project Officer
(BPO)



EPA Region 2



[ ]

EPA Brownfields
Quality Assurance
Officer (QAO)



EPA Region 2



[ ]

Enviromnental

Laboratory

Contact



Name of

Enviromnental

Laboratory



[ ]

Third Party Data
Validator2



Name of Third
Party Data
Validator

































Fill in all necessary information

include resumes as an appendix to the Site-Specific QAPP

2Data validation to be performed by third party - independent to project (can be within Environmental Consulting
firm or subcontracted to a data validation firm).

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Brownfields QAPP Template #3a
Problem Definition/Project Description

PROBLEM DEFINITION

[Discuss the purpose or reason for this particular sampling event; the problem to be addressed,
and the environmental questions being asked.]

PROJECT DESCRIPTION
Site Location and Description

[Provide a description of the site and sampling locations and how they were chosen. Provide
the rationale for selecting sample locations and matrices for each analytical group and
concentration level. For example, Environmental Consultant [name of consultant] will collect
approximately [number and type] of samples from [location]. The [type] samples will be
analyzed by [name of laboratory]. Include a detailed map showing sampling locations. Discuss
the Quality Assurance/Quality Control (QA/QC) samples to be collected; the sampling methods
to be used along with the referenced sampling methods Standard Operating Procedures (SOPs).
May refer to Template #6 for SOP information.

Site History

[Description of the site history, include contaminants of concern, environmental indicators,
historic results and any actions at the site]

PROJECT DECISION STATEMENTS (linking data results with possible actions)

Example: A residential community is proposed for the site. If the concentration of lead in the
soil sample data results is above the State regulatory residential cleanup levels throughout the
site, then it can be concluded that the site is not clean, and a cleanup remedy must be
performed until the cleanup levels for lead are achieved.

1.	[If	, then	statement for general purpose of sampling]

2.	[If	, then	statement for specific sampling type]

3.	[If	, then	statement for result and action level]

4.	[If necessary, additional "If	, then	statement"]

5.	[If necessary, additional "If	, then	statement"]

Fill in all necessary information

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Brownfields QAPP Template #3b
Project Quality Objectives/Systematic Planning Process Statements

Use this template to develop the project quality objectives (PQOs) that define the type,
quantity and quality of data needed to answer specific environmental questions, and support
proper environmental decisions. The questions below are examples only, and are neither
inclusive nor appropriate for all projects. Fill in all necessary information.

Overall project objectives include:

•	[Explain objective of sampling event]

•	[Contaminants and matrix of event]

Who will use the data?

Data will be used by the EPA Region 2 Brownfields Recipient to determine	

What will the data be used for?

[Explain the ultimate use of data.]

What types of data are needed?

•	[Target analytes and matrix]

•	[Field screening, on-site analytical and/or off-site laboratory techniques]

•	[Sampling techniques (e.g., low-flow sampling)]

How "good" do the data need to be in order to support the environmental decision?

[The quality of data is determined by establishing criteria for performance measures that include
precision, accuracy/bias, sensitivity (quantitation limit), data comparability representativeness
and completeness. Refer to Template #12.]

How much data are needed?

[Number of samples, matrix and analysis]

Where, when, and how should the data be collected/generated?

[Sample locations, critical samples, time frame, etc.]

Who will collect and generate the data?

[Name of Environmental Consultant]

How will the data be reported?

[All data will be reported	]

How will the data be archived?

[Data will be archived in....]

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Brownfields QAPP Template #4
Project Schedule/Timeline

List all project activities that will be performed during the course of the project. Include the
anticipated start and completion dates.

Activities

Organization

Dates (MM/DD/YY)

Deliverable

Deliverable
Due Date

Anticipated

Date(s)
of Initiation

Anticipated

Date of
Completion

Preparation of QAPP

Name of Environmental
Consultant





QAPP



Review of QAPP

Names of EPA Region 2
BPO, QAO and
Hydrogeologist





Approved
QAPP by EPA
Region BPO



Preparation of Health
and Safety Plan

Name of Environmental
Consultant





HASP



Procurement of
Equipment

Name of Environmental
Consultant





N/A



Laboratory Request

Name of Environmental
Consultant





N.A



Field

Reconnaissance/Access

Name of Environmental
Consultant





N/A

N/A

Collection of Field
Samples

Name of Environmental
Consultant





N/A

N/A

Laboratory Package
Received

Name of Environmental
Consultant





Unvalidated
data package



Validation of Laboratory
Results

Name of Environmental
Consultant or Third Party
Data Validator1





Validated data
Packages



Data Evaluation/
Preparation of Final
Report

Name of Environmental
Consultant





Final Report



Fill in all necessary information

1Data validation to be performed by third party - independent to project (can be within Environmental Consulting
firm or subcontracted to data validation firm).

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Brownfields QAPP Template #5a
Sampling Methods and Locations

List all site locations that will be sampled and include sample identification (ID) number.

Specify matrix, and if applicable, depths at which samples will be taken. Only a short reference
for the sampling location rationale is necessary for the table. The QAPP text should clearly
identify the detailed rationale associated with each reference. Complete all required
information, using additional templates if necessary. Below (in italics) is an example of such
information.

Matrix

Sampling
Location(s)

Depth

(units)

Analytical
Group1

No. of Samples

(identify field
duplicates)

Sampling SOP
Reference

Rationale for
Sampling
Location

Groundwater

EPA-2

16ft

VOCs

1

EPA Low Flow
Sampling SOP

Wells selected were
chosen based on the
direction of
groundwater flow
relative to the source.



































































































Fill in all necessary information

Analytical Groups include: volatiles; semivolatiles; pesticides; PCBs, total metals; cyanide, etc.

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Brownfields QAPP Template #5b
Analytical Methods and Requirements

Identify all laboratory or organization(s) that will provide analytical services for the project,
including on-site screening, and/or off-site laboratory analytical work. Group by matrix,
analytical group, concentration level, analytical/preparation method SOP, sample volume
container size, preservation of samples, maximum holding time and the laboratory contact
information. If applicable, identify the subcontractor laboratory and backup laboratory or
organization that will be used if the primary laboratory or organization cannot be used. Below
(in italics) is an example of such information.

Matrix

Analytical
Group

Concentration
Level1

Analytical &
Preparation Method/
SOP Reference

Sample
Volume

Containers
(number,
size, type)

Preservation
Requirements

(chemical,
temperature,
light
protected)

Maximum
Holding
Time
(preparation/
analysis)

Groundwater

VOCs

Low

SW-846Method 8260

120 ml

(3) 40 ml
VOA vials
w/Teflon
lined
septum

1:1 HCI to
pH<2; cool to
4°C

10 days

















































































































Fill in all necessary information

Concentration Level refers to Trace; Low; Medium; High of the sample.

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Brownfields QAPP Template #5c
Reference Limits and Evaluation Table

Complete this table for each sample matrix, analytical group and concentration level. Identify
the target analytes/contaminants of concern, the applicable state regulatory criteria (project-
required action limits), and the published achievable detection and reporting limits for each
analyte. Below (in italics) is an example of such information.

Matrix Aqueous
Analytical Group VOCs

Concentration Level Low

Analyte

CAS Number

Name of
State/T erritory/T ribal:
Regulatory
Sta ndards/ Criteria

Analytical
Method/Method
Detection Limit

Achievable
Laboratory
Method
Detection Limit/
Reporting Limit

Vinyl Chloride

75-01-4

NJDEP Ground Water
Quality Standards
(GWQS)/lug/L

SW-846 Method
8260B/5.0 ug/L

1.50 ug/L/5.Oug/L































Fill in all necessary information

9

-------
Brownfields QAPP Template #5d
Analytical Laboratory Sensitivity and Project Criteria

Complete this template for each matrix, analytical group and concentration level. Define the
data quality indicators performance criteria within the analytical method, and the associated
QC sample(s) used to assess the specific performance criteria. Specify whether the QC
sample(s) associated with sample and/or analysis. Below (in italics) is an example of such

information.	

Matrix Aqueous
Analytical Group VOCs

Concentration Level Low

Analytical
Method/SOP

Data Quality
Indicators1

Performance Criteria
(related to analytical
method)

QC Sample such as
Duplicate, Matrix
Spike, Surrogates
etc.) Used To Assess
Performance Criteria

QC Sample Assesses
Error for Sampling (S),
Analytical (A) or both
(S&A)

EPA Method 624

Precision

RPD<20%

Average Recovery 70-
130%

LCS & LCS Duplicate

A



Accuracy

Factor of two(-50% to
+100%) from the
initial/continuing
calibration

Internal standards

A



Accuracy

Compound Specific
(full range: 17-259%)

RPD<20%

Matrix spike & Matrix
Spike Duplicate

A



Accuracy

Limits 70%-130%

Surrogate
Compounds

A



Contamination/cross
contamination

< Reporting Limit

Method Blank

A

Fill in all necessary information

'Defined as Precision; Accuracy/Bias; Sensitivity/Quantitation Limits, Representativeness; Comparability, Completeness

10

-------
Brownfields QAPP Template #5e
Secondary Data Criteria and Limitations Table

Identify all secondary data and information that will be used for the project, and their
originating sources. Specify how the secondary data will be used, and the limitations on their
use. Below (in italics) is an example of such information.

Secondary Data

Data Source
(Originating
Organization,
Report Title, and
Date)

Data Generator(s)
(Originating Org.,
Data Types, Data

Generation/
Collection Dates)

How Data Will Be
Used

Limitations on
Data Use

Previous
Investigation
Sampling Results

[Document with
results, i.e. Report]

[Who collected the
data and when]

[i.e., Evaluate the
purpose and scope
of previous studies
and compare with
current study
objectives]

[Reason for
additional sampling,
i.e. data gaps, and
discussions on
comparability
issues, incomplete
data sets as well as
qualified data]

Municipality
Drinking Water
Data

XYZ Municipality;
Quarterly Drinking
Water Check Report;
6/95-/6/96

Smith Laboratories
Inc. - Volatiles
Drinking Water
Data; Sample
Collection Dates -
6/12/95, 9/15/95,
12/10/95, 3/6/96,
6/12/96

To assess existing

groundwater

contamination

1.	Unvalidated data
used to generate
the report

2.	Limited number
of wells exist to
sample

Fill in all necessary information

11

-------
Brownfields QAPP Template #6
Project Specific Method and Standard Operating Procedures (SOPs) Reference Table

List all field sampling SOPs, analytical method references (for preparation and analysis of
the samples) and corresponding analytical laboratory SOPs that will be used for the
Brownfields project. Include electronic copies of the SOPs in an Appendix to this QAPP.

ANALYTICAL METHOD REFERENCE

(include document title, method name/number, revision number, date)

la.	

2a.

3a.

ANALYTICAL LABORATORY SOPs

(include document title, date, revision number, and originators' name)

lb.

2b.
3b.

FIELD SAMPLING SOPs1
(include document title, date, revision number, and originators' name)

lc.

2c.

3c.

1 Project Sampling SOPs include sample collection, sample preservation, equipment decontamination, preventive
maintenance, etc.

12

-------
Brownfields QAPP Template #7
Field Equipment Calibration, Maintenance, Testing, and Inspection

Identify all equipment and instruments (other than analytical instrumentation) that require
calibration, maintenance, testing or inspection and provide the SOP reference number for each
type of equipment. In addition, document the frequency of activity, acceptance criteria and
corrective action requirements on the template. Below (in italics) is an example of such
information.

Field
Equipment

Calibration
Activity

Maintenance
Activity

Testing/
Inspection
Activity

Frequency

Acceptance Criteria

Corrective
Action

SOP

Reference

YSIor
equivalent

Calibrate with
standard solutions
as per

manufacturing
recommendations.

As per

manufacturing
recommend-
ations.

As per

manufacturing
recommend-
ations.

Prior to
dav's
activities;
end of
day's
activities;
anytime
anomaly
suspected

pH Meter

+/-0.1
units

Clean probe,

replace

battery,

replace

membrane,

replace probe



Dissolved
Oxvgen

±3%

Specific
Conductivity

±1%

Temperature

±0.1 °C

Turbidity

± 2 NTU

































Fill in all necessary information

13

-------
Brownfields QAPP Template #8
Analytical Laboratory Instrument and Equipment Maintenance, Testing, and Inspection

Identify all analytical instrumentation that requires maintenance, testing or inspection and
provide the SOP reference for each. Document the frequency, acceptance criteria and
corrective action requirements on the template. Below (in italics) is an example of such
information.

Instrument/
Equipment

Maintenance
Activity

Testing/Inspection
Activity

Frequency

Acceptance
Criteria

Corrective
Action

Responsible
Person

Analytical
SOP

Reference

ICP-MS

As per instrument
manufacturer's
recommendations

.4s per instrument
manufacturer's
recommendations;
check connections

.4s per instrument
manufacturer's
recommendations

Acceptable
recalibration;
see ILM05.4

Inspect the
system,
correct
problem,
recalibrate

and/or
reanalyze
samples.

EPA CLP

R4S
Laboratory
ICP-MS
Technician

IIM05.4

Fill in all necessary information

Analytical Laboratory Instrument Calibration

Identify all analytical instrumentation that requires calibration and provide the SOP reference
number for each. Document the frequency, acceptance criteria, and corrective action
requirements on the template. Below (in italics) is an example of such information.

Instrument/

Calibration Procedure

Frequency of

Acceptance

Corrective

Responsible

Analytical

Equipment

Calibration

Criteria

Action

Person

SOP

Reference

ICP-MS

See ILM05.4; as per

ICP-MS Initial

ICP-MS: As

ICP-MS:

EPA CLP

ILM05.4

instrument

calibration: daily

per instrument

inspect the

R4S

manufacturer's

or once every 24

manufacturer's

s\>stem.

Laboratory

recommended

hours and each

recommended

correct

ICP-MS

procedures

time the

instrument is set
up. Continuing
calibration:
beginning and
end of run, and
frequency of 10%
or every 2 hours
during an
analysis run.

procedures,
with at least 2
standards. A
minimum of
three replicate
integrations
are required
for data
acquisition.

problem, re-
calibrate, re-
analyze
samples.

Technician

Fill in all necessary information

-------
Brownfields QAPP Template #9a
Sample Handling System

Use this Template to identify components of the project-specific sample handling system.

Record personnel and their organizational affiliations primarily responsible for ensuring proper
handling, custody and storage of field samples from the time of collection, to laboratory delivery,
to final sample disposal. Indicate the number of days field samples and their extracts/digestates
will be archived prior to disposal.

SAMPLE COLLECTION, PACKAGING, AND SHIPMENT

Sample Collection (Personnel/Organization): [ ] Name of Environmental Consultant Project
Manager

Sample Packaging (Personnel/Organization): [ ] Name of Environmental Consultant Project
Manager

Coordination of Shipment (Personnel/Organization): [ ] Name of Environmental Consultant
Project Manager

Type of Shipment/Carrier: Applicable for project.

SAMPLE RECEIPT AND ANALYSIS

Sample Receipt (Personnel/Organization): [ ]Name of Environmental Laboratory Sample
Custodian

Sample Custody and Storage (Personnel/Organization): [ ] Name of Environmental Laboratory
Sample Custodian

Sample Preparation (Personnel/Organization): [ ] Name of Environmental Laboratory Sample
Technicians

Sample Determinative Analysis (Personnel/Organization): [ ] Name(s) of Environmental
Laboratory Sample Technician(s)

SAMPLE ARCHIVING

Field Sample Storage (No. of days from sample collection): Samples to be shipped within [enter
time -hours/days], and arrive at laboratory within 24 hours (1 day) of sample shipment.

Sample Extract/Digestate Storage (No. of days from extraction/digestion): As per analytical
methodology; See Template #6.

SAMPLE DISPOSAL

Personnel/Organization: [ ] Name (s) of Environmental Laboratory Sample Technician(s)

Number of Days from Analysis: Until analysis and QA/QC checks are completed; as per analytical
methodology; See Template #6.

15

-------
Brownfields QAPP Template #9b
Sample Custody Requirements

Describe the procedures that will be used to maintain sample custody and integrity for the site-
specific project. Include examples of chain-of-custody forms, traffic reports, sample
identification, custody seals, laboratory sample receipt forms, and laboratory sample transfer
forms. Attach these items or reference the applicable SOPs where these items can be found.

Sample Identification Procedures: Describe the sample identification procedure in this section
for the site-specific project. Provide an example.

Field Sample Custody/Tracking Procedures (sample collection, packaging, shipment, and
delivery to laboratory): Describe the field sample custody/tracking procedures in this section
for the site-specific project. Provide examples.

Laboratory Sample Custody/Tracking Procedures (receipt of samples, archiving, and disposal):

Describe the laboratory sample custody/tracking procedures in this section for the site-specific
project. Provide examples.

Chain-of-Custody Procedures: Describe the chain-of-custody procedures in this section for the
site-specific project. Provide examples.

16

-------
Brownfields QAPP Template #10
Field Quality Control Summary

Complete a separate template for each matrix, analytical group, and concentration level the
number of field QC samples that will be collected and sent to the laboratory; and the QC
samples performed by the laboratory. Below (in italics) is an example of such information.

Matrix

Soils

Analytical Group

Metals

Concentration Level

Low/Medium - mg/kg (ppm)

Sampling SOP(s)

ABC Consultants SOP #123

Analytical Method/SOP
Reference

EPA CLP SOWILM05.4

Sampler's Name

John Smith

Field Sampling Organization

ABC Consultants

Analytical Organization

XYZ Laboratory

No. of Sample Locations

10

Quality
Control
(QC)
Sample:

Frequency/Number

Method/SOP

QC
Acceptance
Limits

Corrective
Action

Person(s)
Responsible for
Corrective Action

Data Quality
Indicator (DQI)

Equipment
Rinsate
Blank (EB)

1 per day, or per
decontamination
event.

No

constituent >
CRQL

Make a
Note in the
case

narrative.

Laboratory ICP-MS
Technician/Analyst

Contamination /
Cross contamination.

Field
Duplicate

1 per < 20 samples

±20% RPD

Flag
outliers

Laboratory ICP-MS
Technician/Analyst

Precision





































Fill in all necessary information

17

-------
Brownfields QAPP Template #lla
Data Management and Documentation

Describe the documentation that will be generated for the project, and the data management
procedures that will be used in handling that information. The three basic areas to cover are field
data, laboratory data and data assessment (verification and validation of data) presented in the
final report. Clearly specify what documentation will be provided in the final report and what
documentation goes into the project files. Below is a list that includes but not limited to the
types of documentation that may be routinely generated, collected and managed in a Brownfields
project.

Field Sample Collection
Documents and Records

Analytical Laboratory
Documents and Records

Data Assessment
Documents and Records

Project File

•	Site and field logbooks

•	Boring logs

•	Well construction
diagrams

•	Chain-of-Custody
(COC) forms

•	Well Data Sheets

•	Field Data Sheets

•	Sample receipt logs

•	Internal and external
COC forms

•	Equipment calibration
logs

•	Sample preparation
worksheets/logs

•	Sample analysis
worksheets/run logs

•	Telephone/email logs

•	Corrective action
documentation

•	Data validation reports

•	Field inspection
checklist(s)

•	Laboratory Audit
checklist (if performed)

•	Review forms for
electronic entry of data
into database

•	Corrective action
documentation

• How long the project
file will be
maintained and
stored, and its final
disposition after that
period.

18

-------
Brownfields QAPP Template #llb
Project Reports

Identify the types of reports that will be routinely provided during the Brownfields project (e.g.,
status reports, final reports, etc.). Include the type of report, frequency of reporting, the project
delivery dates, the personnel responsible for report preparation, and the report recipients.

Type of
Report

Frequency
(Daily, weekly,
monthly,
quarterly,
annually, etc.)

Projected
Delivery
Date(s)

Person(s) Responsible
for Report Preparation
(Title and Organizational
Affiliation)

Report Recipient(s)
(Title and Organizational
Affiliation)



[ 1

[ 1

[ ] Name of Third Party Data
Validation Subcontractor; or
Enviromnental Consultant
Independent Data Reviewer

[ ] Name of Enviromnental
Consultant



[ 1

[ 1

[ ] Name of Enviromnental
Consultant Project Manager

[ ] Name of Brownfields
Recipient



[ 1

[ 1

[ ] Name of Enviromnental
Consultant Project Manager

[ ] Name of Brownfields
Recipient



[ 1

[ 1

[ ] Name of Enviromnental
Consultant Project Manager

[ ] Name of Brownfields
Recipient; [ ] Name of EPA
Region 2 Brownfields Project
Officer

Fill in all necessary information

19

-------
Brownfields QAPP Template # 12a
Planned Project Assessments Table

Identify the type, frequency, and responsible parties of planned assessment activities that will be
performed for the project, if applicable. This may be an optional activity for the project. If
not applicable to the project, state as such in the QAPP. Do not complete the Template.

Assessment
Type

Frequency

Internal

or
External

Organization
Performing
Assessment

Person(s)
Responsible

for
Performing
Assessment
(Title and
Organization
al Affiliation)

Person(s)
Responsible
for

Responding to

Assessment
Findings (Title
and

Organizational
Affiliation)

Person(s)
Responsible
for Identifying

and
Implementing

Corrective
Actions (Title
and

Organizational
Affiliation)

Person(s)
Responsible for

Monitoring
Effectiveness of

Corrective
Actions (Title
and

Organizational
Affiliation)

Laboratory

Technical

Systems/

Performance

Audits

[ ]













Performance

Evaluation

Samples

[ ]













On-Site
Field

Inspection

[ ]













Fill in all necessary information

20

-------
Brownfields QAPP Template #12b
Assessment Findings and Corrective Action Responses

For each type of assessment, describe procedures for handling QAPP and project deviations
encountered during the planned project assessments. This may be an optional activity for the
project. If not applicable to the project, state as such in the QAPP. Do not complete the
Template.

Assessment
Type

Nature of
Deficiencies
Documentation

Individual(s)
Notified of
Findings
(Name, Title,
Organization)

Timeframe
of

Notification

Nature of
Corrective

Action
Response
Documentation

Individual(s)
Receiving
Corrective

Action
Response
(Name, Title,
Org.)

Timeframe

for
Response

Project

Readiness

Review

Checklist or
logbook entry

[ ] Name of

Enviromnental

Consultant

Project

Manager



Checklist or
logbook entry

[ ] Name of

Enviromnental

Consultant



Field

Observations/
Deviations
from Work
Plan

Logbook

[ ] Name of

Enviromnental

Consultant

Project

Manager



Logbook

[ ] Name of

Enviromnental

Consultant;

[ ] Name of

Brownfields

Recipient



Laboratory

Technical

Systems/

Performance

Audits

Written Report

[ ] Name of

Enviromnental

Laboratory



Letter

[ ] Name of
Enviromnental
Consultant;
[ ] Name of
Brownfields
Recipient



On-Site Field
Inspection

Written Report

[ ] Name of

Enviromnental

Consultant

Project

Manager



Letter/Internal
Memorandum

[ ] Name of

Enviromnental

Consultant;

[ ] Name of

Brownfields

Recipient



Performance

Evaluation

Samples

Electronic
Report

[ ] Name of

Enviromnental

Laboratory



Letter or
Written Report

[ ] Name of

Enviromnental

Laboratory



Fill in all necessary information

21

-------
Brownfields QAPP Template #13a
Project Data Verification Process (Step I)1

Describe the processes that will be followed to verify project data. Describe how each item will
be verified, when the activity will occur, and what documentation is necessary, and identify the
person responsible for verification. Below (in italics) is an example of such information.
See Table 1 for additional examples of data elements.

Verification
Input

Description

Internal/
External2

Responsible for
Verification

(Name,
Organization)

Site/Field Logbooks

Field notes will be prepared daily by the
Environmental Consultant Project Manager and will
be complete, appropriate, legible and pertinent.

Upon completion of field work, logbooks will be
placed in the project files.

[ ] Name of Environmental
Consultant Project
Manager

Chains of custody

COC forms will be reviewed against the samples
packed in the specific cooler prior to shipment. The
reviewer will initial the form. An original COC will
be sent with the samples to the laboratory, while
copies are retained for (1) the Sampling Trip Report
and (2) the project files.

[ ] Name of Environmental
Consultant Project
Manager

Laboratory analytical
data package

Data packages will be reviewed/verified internally
by the laboratory performing the work for
completeness and technical accuracy prior to
submittal.

[ ] Name of Environmental
Laboratory

Laboratory analytical
data package

Data packages will be reviewed as to content and
sample information upon receipt by the
Environmental Consultant Project Manager and the
Third Party Data Validation Personnel.

I/E

[ ] Name of Environmental
Consultant Project
Manager;

[ ] Name of Data

Validation Personnel"

Final Sample Report

The project data results will be compiled in a sample
reportfor the project. Entries will be
reviewed/verified against hardcopy information.

[ ] Name of Environmental
Consultant Project
Manager

Fill in all necessary information

'Step I - Completeness Check

internal or External is in relation to the data generator.

-------
Brownfields QAPP Template #13b
Project Data Validation Process (Steps Ha and lib)1

Describe the processes that will be followed to validate project data. Describe how each item
will be verified, when the activity will occur, and what documentation is necessary, and identify
the person responsible. Below (in italics) is an example of such information. See Table 1 for
additional examples of data elements.

Step
Ila/IIb1

Validation
Input

Description

Responsible for Validation
(Name, Organization)

IIci

SOPs

Ensure that the sampling
methods/procedures outlined in 0*4PP were
followed, and that any deviations were
noted/approved.

[ ] Name of Environmental
Consultant Project Manager

lib

SOPs

Determine potential impacts from
noted/approved deviations, in regard to
POOs.

[ ] Name of Environmental
Consultant Project Manager

IIci

Chains of custody

Examine COC forms against 0*4PP and
laboratory contract requirements (e.g.,
analytical methods, sample identification,
etc.).

[ ] Name of Data Validation
Personnel

IIci

Laboratory data
package

Examine packages against 0*4PP and
laboratory contract requirements, and
against COC forms (e.g., holding times,
sample handling, analytical methods,
sample identification, data qualifiers, OC
samples, etc.).

[ ] Name of Data Validation
Personnel

lib

Laboratory data
package

Determine potential impacts from
noted/approved deviations, in regard to
POOs. Examples include POLs and OC
sample limits (precision/accuracy).

[ ] Name of Environmental
Consultant Project Manager;
[ ] Name of Data Validation
Personnel [Name

lib

Field duplicates

Compare results of field duplicate (or
replicate) analyses with RPD criteria

[ ] Name of Environmental
Consultant Project Manager;
[ ] Name of Data Validation
Personnel

































Fill in all necessary information

'Step Ha - Compliance with Methods, Procedures, and Contracts
'Step lib - Comparison with Performance Criteria in QAPP

23

-------
Brownfields QAPP Template #13c
Project Matrix and Analytical Validation (Steps Ha and lib)1 Summary

Identify the matrices, analytical groups, and concentration levels that each entity performing
validation will be responsible for, as well as criteria that will be used to validate those data.
Below (in italics) is an example of such information. See Table 1 for additional examples of
data elements.

Step Ila/IIb1

Matrix

Analytical
Group

Concentration
Level

Validation
Criteria

Data Validator

(title and
organizational
affiliation)

Ila/IIb

Soil/Sediment/
Aqueous

VOCs

Trace

Data Validation
SOP for Organic-
Analysis of Trace
Concentration
VOCs under SOW
SOM01.2

[ ] Name of Data

Validation

Personnel













































































































Fill in all necessary information

'Step Ha - Compliance with Methods, Procedures, and Contracts
'Step lib - Comparison with Performance Criteria in QAPP

24

-------
Brownfields QAPP Template #13d
Usability Assessment (Step III)1

Describe the procedures/methods/activities that will be used to determine whether data are of the
right type, quality and quantity to support environmental decision-making for the project.
Describe how data quality issues will be addressed and how limitations on the use of the data
will be handled. Below (in italics) is an example of such information.

Summarize the usability assessment process and all procedures, including interim steps
and any statistics, equations, and computer algorithms that will be used:

Determine if any detectable amounts of contaminant(s) are present. If no detectable
amounts are indicated and all data are acceptable for the verification and validation, then the
data is usable.

If verification and validation are not acceptable then take corrective action (determine cause,
data impact, evaluate the impact and document the rationale for resampling).

Describe the evaluative procedures used to assess overall measurement error associated
with the project:

Determine if the quality control data is within the performance criteria (precision, accuracy,

etc) through validation process lib (Validation Activities).

Identify the personnel responsible for performing the usability assessment:

Project Management Team -Consisting of the Environmental Consultant Project Manager;
Data Validator Personnel; Brownfields Recipient Project Manager.

Describe the documentation that will be generated during usability assessment and how
usability assessment results will be presented so that they identify trends, relationships
(correlations), and anomalies:

The Usability Report will describe the rationale for the data and the presentation of any data
limitations. For example, if the performance criteria are not usable to address the regulatory
requirements or support the project-decision for the Brownfields Recipient, then the Report
should address how this problem will be resolved and discuss the alternative approach.

Fill in all necessary information
^tep III - Usability Assessment

25

-------
Table 1

Data Elements for Data F

leview Process

Item

Step 1 - Data
Verification

Step lla - Data

Validation

Compliance

Step lib - Data

Validation

Comparison

Step III -Data
Usability

Planning Documents

Evidence of approval of QAPP

X





Use outputs
from
previous
steps

Identification of personnel

X





Laboratory name

X





Methods (sampling & analytical)

X

X

X

Performance requirements (including QC
criteria)

X

X



Project quality objectives

X



X

Reporting forms

X

X



Sampling plans - locations, maps grids,
sample ID numbers

X

X



Site identification

X





SOPs (sampling & analytical)

X

X



Staff training & certification

X





List of project-specific analytes

X

X



Ana

ytical Data Package

Case narrative

X

X

X

Use outputs
from
previous
steps

Internal lab chain of custody

X

X



Sample condition upon receipt, & storage
records

X

X



Sample chronology (time of receipt,
extraction/digestion, analysis)

X

X



Identification of QC samples (sampling /lab)

X

X



Associated PE sample results

X

X

X

Communication Logs

X

X



Copies of lab notebook, records, prep sheets

X

X



Corrective action reports

X

X



Definition of laboratory qualifiers

X

X

X

Documentation of corrective action results

X

X

X

Documentation of individual QC results (e.g.,
spike, duplicate, LCS)

X

X

X

Documentation of laboratory method
deviations

X

X

X

Electronic data deliverables

X

X



Instrument calibration reports

X

X

X

Laboratory name

X

X



Laboratory sample identification no.

X

X



QC sample raw data

X

X

X

QC summary report

X

X

X



26

-------
Data Elements for Data F

leview Process

Raw data

X

X

X

Use outputs
from
previous
steps

Reporting forms, completed with actual
results

X

X

X

Signatures for laboratory sign-off (e.g.,
laboratory QA manager)

X

X



Standards traceability records (to trace
standard source form NIST, for example)

X

X

X

Sampling Documents

Chain of custody

X

X



Use outputs
from
previous
steps

Communication logs

X

X



Corrective action reports

X

X

X

Documentation of corrective action results

X

X

X

Documentation of deviation from methods

X

X

X

Documentation of internal QA review

X

X

X

Electronic data deliverables

X

X



Identification of QC samples

X

X

X

Meteorological data from field (e.g., wind,
temperature)

X

X

X

Sampling instrument decontamination
records

X

X



Sampling instrument calibration logs

X

X



Sampling location and plan

X

X

X

Sampling notes & drilling logs

X

X

X

Sampling report (from field team leader to
project manager describing sampling
activities)

X

X

X

External Reports

External audit report

X

X

X

Use outputs
from
previous
steps

External PT sample results

X

X



Laboratory assessment

X

X



Laboratory QA plan

X

X



MDL study information

X

X

X

NELAP accreditation

X

X



27

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