June 30, 2016
U.S. Environmental Protection Agency
2016 Strategic Sustainability
Performance Plan
Donna J. Vizian
Chief Sustainability Officer, Acting Assistant Administrator
Office of Administration and Resources Management
202-564-4600
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Table of Contents
Agency Policy Statement 1
Size and Scope of Agency Operations 2
Executive Summary 3
Goal 1: Greenhouse Gas (GHG) Reduction 13
Goal 2: Sustainable Buildings 19
Goal 3: Clean and Renewable Energy 25
Goal 4: Water Use Efficiency and Management 28
Goal 5: Fleet Management 32
Goal 6: Sustainable Acquisition 36
Goal 7: Pollution Prevention and Waste Reduction 41
Goal 8: Energy Performance Contracts 44
Goal 9: Electronics Stewardship and Data Centers 47
Goal 10: Climate Change Resilience 52
Appendices
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UNITED STATES ENVIRONMENTAL PROTECTION AGENCY
WASHINGTON, D.C. 20460
MAY 2 6 ?01S
OFFICE OF
ADMINISTRATION
AND RESOURCES
MANAGEMENT
Agency Policy Statement
The U.S. Environmental Protection Agency (EPA) is committed to reducing its carbon footprint,
conserving resources, protecting the environment, and addressing climate change adaptation. EPA is
also committed to the priorities and sustainability goals established in its Strategic Sustainability
Performance Plan (SSPP) for the following areas:
• Greenhouse gas reductions
• Sustainable buildings and energy management
• Fleet management
• Water use efficiency and management
• Pollution prevention and waste reduction
• Sustainable acquisition
• Electronic stewardship and data centers
• Renewable energy
• Climate change resilience
• Energy performance contracts
The EPA applies the overarching principles of leadership by example, accountability, mission enabling,
community awareness, continuous improvement, lifecycle cost effectiveness, transparency, and
conservation first to reduce greenhouse gas emissions. The agency recognizes the need to continue to
serve as a model for other federal agencies in reducing its impact on the environment, faking budget
considerations into account, the EPA plans to continue to invest the human and financial resources
needed to support ongoing, cost-effective improvements in its energy and environmental performance.
This commitment is supported by environmental management systems (EMS) at all appropriate
organizational levels to address the sustainability goals presented in this SSPP through agencywide
targets and performance metrics. By integrating our SSPP goals with agencywide and local EMS
objectives, targets, and metrics, the EPA has established a coordination and communications mechanism
for achieving performance goals in support of environmental compliance, stewardship, and
sustainability.
As EPA's Chief Sustainability Officer and its Chief Acquisition Officer, I am committing the agency's
leadership and every EPA employee to actively participating in the implementation of the agency's
SSPP and compliance with all applicable environmental and energy statutes, regulations, and executive
orders. In conjunction with the EPA's Chief Financial Officer. Chief Information Officer. Senior Real
Property Officer, General Counsel, and all program offices and regions, the EPA commits to meeting its
SSPP eoals in a comprehensive and cost-effective manner.
Donna J. Vizian, Acting Assistant Administrator
EPA Chief Sustainability Officer
EPA Chief Acquisition Officer
Internet Address (URL) • hltp.//www.epa.gov
Recycled/Recyclable • Printed with Vegetable Oil Based InKson 100% Postconsumer, Process Chlorine Free Recycled Paper
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Size and Scope of Agency Operations
Agency Size :iml Scope
I V 2014
I V 2015
Total Number of Employees as Reported in the President's
Budget
15,180
15,324
Total Acres of Land Managed
623
623
Total Number of Buildings Owned (Laboratories)
20
20
Total Number of Buildings Leased (GSA and Non-GSA
Lease)
116
115*
Total Building Gross Square Feet (GSF)
11,148,785
9,844,298
Operates in Number of Locations Throughout U.S.
136
135
Operates in Number of Locations Outside of U.S.
0
0
Total Number of Fleet Vehicles Owned
125
127
Total Number of Fleet Vehicles Leased
882
859
Total Number of Exempted-Fleet Vehicles
(Tactical, Law Enforcement, Emergency, Etc.)
314
257
Total Amount Contracts Awarded as Reported in FPDS
($Millions)
$1,282
$1,393
*This number reflects the release of space EPA leased at 1310 L Street NW, Washington, D.C.
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Executive Summary
In supporting the Agency's mission to protect human health and the environment and to
demonstrate leadership in environmental stewardship, the U.S. Environmental Protection Agency
(EPA) is committed to managing its facilities and activities in a compliant and sustainable
manner according to the goals of this Strategic Sustainability Performance Plan (SSPP). EPA's
mission is carried out in 135 office facilities and laboratories. EPA has a total of 30 laboratories.
The Agency's laboratories use significantly more energy and water than offices, which presents
greater environmental challenges.
VISION
EPA's vision is to accomplish the Agency's mission while minimizing the impact of facility
operations on the environment and surrounding communities by designing high-performance
buildings and integrating sustainable practices into daily operations. EPA's Climate Change
Adaptation Plan vision includes ensuring the Agency continues to fulfill its mission of protecting
human health and the environment even as the climate changes.
LEADERSHIP
EPA works to realize its vision of sustainability throughout its senior leadership team. The
Agency's Assistant Administrators, General Counsel, Chief Information Officer, Chief
Acquisition Officer, Chief Financial Officer, Senior Real Property Officer, and Senior
Adaptation Official are committed to integrating EPA's SSPP goals into all of the Agency's
programs, facilities, and operations. The Chief Sustainability Officer (CSO) for the Agency is the
Assistant Administrator for the Office of Administration and Resources Management, who
reports directly to the Administrator.
EPA's annual budget planning process integrates SSPP goals during its facility needs review and
master planning process, which incorporates resource efficiency, low-impact development, and
other sustainability strategies. EPA is continuing to evaluate its real estate portfolio management
process, capital budgeting process, and other facility processes to support the Agency's five
strategic goals (which align with the goals of Executive Order [EO] 13693), including:
• Addressing climate change and improving air quality
• Protecting America's waters
• Cleaning up our communities and advancing sustainable development
• Assuring the safety of chemicals and preventing pollution
• Protecting human health and the environment by enforcing laws and assuring compliance
PERFORMANCE REVIEW
In fiscal year (FY) 2015, EPA continued to meet or exceed nearly all federal sustainability goals
established by EO 13514, EO 13423, and the Energy Independence and Security Act of 2007
(EISA), and began working on efforts to achieve the goals associated with EO 13693.
EPA's SSPP integrates a number of individual Agency strategies for greenhouse gas (GHG)
emissions reduction, energy efficiency, sustainable buildings, water conservation, and other
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efforts. The Agency uses a variety of reporting systems to assess progress toward achieving—
and exceeding—its SSPP goals:
• Facility-specific targets for energy and water consumption.
• Quarterly and annual collection and analysis of GHG, energy, and water data.
• Annual collection of solid waste and recycling data for owned and leased facilities.
• Facility-level environmental management systems (EMSs), which EPA leverages to help
achieve continual improvement and facilitate data collection and collaboration.
• Continuous tracking of transportation data using the Automotive Statistical Tool
database; evaluation of transportation initiatives and fuel use using the Agency's
Alternative Fuel Compliance Emphasis Program.
• Balanced Scorecard (BSC) initiatives to improve data quality and planning for
sustainable acquisitions.
• Performance information for other targets and goals acquired through annual data calls.
Goal 1: GHG Reduction
In FY 2015, EPA's combined absolute Scope 1 and 2 GHG emissions were 63 percent lower
relative to the FY 2008 baseline with the inclusion of green power and renewable energy
certificate (REC) purchases. Although RECs do not represent an actual reduction in GHG, they
are an offset that EPA can account toward GHG targets. Without RECs, EPA's Scope 1 and 2
GHG absolute emissions decreased 20.8 percent relative to the Agency's FY 2008 baseline
emissions. EPA has set a new goal to reduce those emissions 46 percent by FY 2025, compared
to its FY 2008 baseline.
EPA reduced its Scope 3 GHG absolute emissions 56.9 percent in FY 2015 compared to its FY
2008 GHG emissions baseline. EPA's progress in Scope 3 emissions reductions has primarily
been driven by decreased employee business travel and commuting, as well as a decrease in the
number of personnel working at EPA. The Agency has committed to reduce the required Scope 3
GHG emissions 35 percent by FY 2025 compared to its FY 2008 baseline.
Goal 2: Sustainable Buildings
EPA reduced its FY 2015 energy intensity by 32.7 percent from FY 2003. In FY 2015, EPA
completed energy assessments at six of its EISA covered facilities and identified at least 20
viable energy conservation measures (ECMs) from these assessments. With the completion of
these assessments, EPA met the requirements for the fourth year of the current four-year
assessment and reporting cycle established by EISA Section 432.
Working with the Federal Energy Management Program (FEMP), EPA has set its energy
intensity reduction target for the next decade at 17.5 percent, reflecting the fact that the Agency
exceeded the FY 2015 goal to reduce energy intensity 30 percent from an FY 2003 baseline.
EPA has several projects underway that will continue the Agency's commitment to energy
savings, including strategic infrastructure replacement projects in older buildings and laboratory
consolidation efforts designed to remove excess, inefficient property from its building inventory.
Eight buildings—or 15.1 percent—of the Agency's FY 2015 Federal Real Property Profile
(FRPP) building inventory measuring greater than 5,000 square feet met the Guiding Principles
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for Federal Leadership in High Performance and Sustainable Buildings {Guiding Principles) in
FY 2015. Due to a change in the way EPA is calculating its Guiding Principles goal in the
future—based on square footage—and the fact that the Agency will be retiring at least one
facility that has met the Guiding Principles, EPA's new goal is for 35 percent of its building
inventory greater than 5,000 square feet to meet the Guiding Principles by FY 2025.
Goal 3: Renewable Energy
In FY 2015, onsite renewable energy resources such as wind, solar, and geothermal power
supplied EPA with 0.55 percent of the Agency's annual energy use. EPA is looking at additional
onsite renewable energy funding and installation opportunities in the future. EPA continued to be
a leader among federal agencies by purchasing green power and RECs equivalent to 100 percent
of the Agency's estimated FY 2015 electricity use and recently committed funds to purchase
green power and RECs equivalent to 100 percent of its estimate FY 2017 electricity use.
Goal 4: Water Use Efficiency and Management
In FY 2015, EPA decreased potable water use 41.7 percent from its FY 2007 baseline. EPA also
conducted water assessments for four EISA-covered facilities. The Agency reduced industrial,
landscaping, and agricultural (ILA) water 97.9 percent in FY 2015 from the FY 2010 baseline.
EPA also continued to follow the EISA Section 438 Guidance on stormwater management in FY
2015. Based on these achievements, the Agency has already surpassed the potable and ILA water
reduction goals for FY 2025.
Goal 5: Fleet Management
In FY 2015, EPA reduced petroleum use 39.1 percent compared to the FY 2005 baseline. EPA
exceeded the total petroleum reduction target of EO 13423 in FY 2009 (six years earlier than
required) and surpassed the 30 percent reduction requirement goal of EO 13514. EPA remains
diligent in implementing new strategies to reduce the agency's petroleum use.
EO 13423 also required federal fleets to increase the use of alternative fuels by 10 percent
annually compared to the previous year's EO 13423-mandated amount. EPA did not meet this
goal in FY 2015, falling short by approximately 82,001 gasoline gallon equivalents (GGEs).
Although EPA has made positive strides in alternative fuel use in recent years, the lack of
alternative fueling infrastructure remains an obstacle to compliance. However, EPA's alternative
fuel use in FY 2015 did offset a sizeable portion of petroleum that would have otherwise been
consumed—33,664 GGEs, or 9.7 percent of all covered GGEs the fleet consumed.
EPA has adapted rapidly to the new requirements of EO 13693. Despite not having a required
reduction target for FY 2015, EPA reduced its per-mile GHG emissions by 4.9 percent. EPA will
reposition the agency's fleet sustainability strategy to ensure compliance with EO 13693's shift
in focus from absolute petroleum reduction and alternative fuel growth to per-mile GHG
efficiency. Efficient and strategic acquisitions, petroleum use reduction, and increases in
alternative fuel use will all continue to play vital roles in EPA's approach moving forward.
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Goal 6: Sustainable Acquisition
During FY 2015, and FY 2016 to date, EPA has continued to achieve the sustainable
acquisition goals established by EO 13514 and EO 13693 by implementing Balanced
Scorecard initiatives to improve contract data quality and acquisition planning. As a result,
EPA has continued along a successful path of ensuring that 95 percent of applicable contract
actions provide for the delivery of sustainable products and services.
Goal 7: Pollution Prevention and Waste Reduction
EPA surpassed its internal recycling goal of 60 percent (and the EO 13693 requirement of 50
percent waste diversion) by achieving a 65.2 percent non-hazardous recycling rate in FY 2015.
Once the Council on Environmental Quality (CEQ) issues final guidance on waste diversion
reporting, EPA will revisit its reporting procedures and its more aggressive internal waste
reduction goals.
EPA actively pursues integrated pest management (IPM), environmentally beneficial
landscaping, and hardscape management, with 100 percent of sites implementing IPM best
management practices that reduce chemical use and/or increase use of less toxic pesticides. EPA
conducted pollinator site assessments in FY 2015 to promote pollinator communities and habitats
at 17 EPA-owned facilities and will use the findings to educate facility managers and landscape
maintenance staff on reducing pesticide use and promoting pollinator habitats.
Goal 8: Energy Performance Contracts
EPA recognizes the importance of energy performance contracts, such as energy savings
performance contracts (ESPCs) and utility energy services contracts (UESCs), when
implementing projects at its facilities. In recent years, EPA has built on the successes of
completed ESPC projects at its laboratories at Ada, Oklahoma, and Ann Arbor, Michigan, when
exploring new energy performance contracts at its facilities.
EPA completed a nationwide laboratory study to consolidate existing space and improve
laboratory utilization. The Agency will use this information to reassess the potential for energy
performance contracting at its future inventory of facilities. At this time, the Agency is hesitant
to commit to long-term energy performance contracts while it is considering consolidating or co-
locating some of its research facilities.
Goal 9: Electronic Stewardship and Data Centers
EPA continued to focus on improving electronics stewardship in FY 2015, achieving a 94.3
percent EPEAT (Electronic Product Environmental Assessment Tool) purchasing for monitors,
laptops, and computers, just shy of the 95 percent requirement. The Agency achieved a 100
percent power management enabling rate for all eligible computers and monitors through
enterprise-wide management software capable of establishing power management settings for
computers and monitors over the Agency's network for compliance. The Agency ensured
environmentally sound disposition of electronic assets, with 100 percent of electronics recycled
through approved programs. EPA will continue to improve on its electronics stewardship efforts,
as well as consolidate data centers by initiating closure of non-core centers in the coming year.
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Goal 10: Climate Change Resilience
EPA is implementing its Climate Change Adaptation Plan to mainstream adaptation planning
into the Agency's programs, policies, rules, and operations. EPA is also implementing the 17
Climate Change Adaptation Implementation Plans prepared by its National Environmental
Program Offices, 10 Regional Offices, and several National Support Offices.
A central element of these plans is EPA's commitment to build and strengthen the ability of its
own staff, as well as its partners in states, tribes, and local communities, to anticipate, prepare
for, and adapt to a changing climate. The Agency's goal is to empower 40,000 communities and
567 tribes across the United States to protect human health and the environment even as the
climate changes. EPA is doing this through three main mechanisms:
(1) Training'. EPA continues to develop free, online training modules to help decision-
makers better understand the impacts climate change can have on their ability to provide
services (e.g., safe drinking water) to their communities, as well as opportunities to
implement effective adaptation strategies. For example, EPA has released a Climate
Adaptation Training Module for Local Government Officials.
(2) Financial Assistance: EPA continues to support climate-resilient investments in
communities and tribes across the nation. For example, in FY 2015, EPA issued 17 grants
to help environmental justice communities prepare for climate change. Also, EPA now
supports the development of adaptation plans by tribes through its Tribal General
Assistance Program (GAP).
(3) Tools and Technical Assistance: EPA is developing and delivering tools to help
communities integrate adaptation planning into their day-to-day operations. For example,
EPA's Climate Resilience Evaluation and Awareness Tool (CREAT) enables utilities
anywhere in the country to assess their vulnerabilities to climate impacts and evaluate
alternative adaptation strategies. EPA has also provided technical assistance by funding
more than 20 pilot projects with communities and tribes to implement the CREAT tool.
This SSPP outlines numerous goals and achievements for reducing the Agency's GHG
emissions, energy dependence, water use requirements, solid waste, pollution, and other
environmental impacts. EPA also has in place an extensive continuity of operations plan (COOP)
designed to address natural disasters and other events that could interrupt Agency operations.
To make the Agency's facilities more climate-resilient, EPA has reviewed resiliency-related
municipal regulations, zoning ordinances, building codes, subdivision specifications, and other
federal, state, local, and academic literature. EPA conducted climate resiliency assessments at
three of its facilities in FY 2015 to evaluate facility-specific risks posed by severe weather
events (e.g., flooding, storm surge) and to identify opportunities to enhance the resilience of its
facilities. Climate resiliency assessments are underway in FY 2016 covering additional climate
zones.
Lessons Learned
Having an established "pipeline" of ready-to-implement, facility-specific energy and water
conservation projects has helped EPA exceed its facility GHG reduction, energy efficiency, and
water conservation goals. EPA has focused on implementing lower-cost projects with the highest
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return on investment and is looking for alternative approaches and financing mechanisms for
more resource-intensive projects, master planning, and infrastructure replacement. Reduced
resource levels, however, continue to hinder EPA's ability to design and fund many of the major
projects necessary to continue to meet or exceed increasingly tougher federal building
performance requirements.
Challenges
As the Agency charged with protecting human health and the environment, EPA must maintain
its premier scientific research capabilities while continuing to reduce energy and water
consumption. The Agency's laboratory mechanical system upgrades are complex and frequently
take several years to design, complete, and commission. Lack of funding for ECMs, sustainable
building improvement projects, and space consolidation projects often hinders progress. EPA has
already implemented many of the energy and water conservation measures with the lowest
capital costs and shortest payback periods. To achieve additional savings and continue to meet its
energy and water intensity reduction goals, however, EPA must continue to find innovative
processes to fund other major projects. Doing so in a time of reduced resources is a challenge.
In FY 2015, EPA made progress but did not meet the EO 13423 requirement for increasing
alternative vehicle fuel consumption by 10 percent compounded annually. While most of the
Agency's alternative fuel vehicle fleet currently consists of vehicles that are fueled with E85,
fueling stations that offer E85 are not readily available and accessible in many areas of the
country. EPA is therefore concurrently initiating a strategy to increase procurement of electric
vehicles beginning in FY 2017. EPA will also continue to meet with stakeholders, discuss
obstacles to compliance, share best practices, and develop site-specific strategies for encouraging
alternative fuel use.
Regarding sustainable acquisition reporting, the federal reporting systems, System for Award
Management and Federal Procurement Data System-Next Generation, continue to be a
challenge in obtaining accurate and complete data.
STRATEGIES AND PLANNED ACTIONS
GHG Emissions: EPA has already made great progress in reducing its Scope 1 and 2 GHG
emissions through FY 2015 as a result of implementing energy conservation projects,
consolidating or right-sizing laboratory infrastructure, and continuing to purchase green power
and RECs. EPA anticipates that its future progress in this area could be constrained by limited
resources to purchase RECs and pursue more complex energy reduction projects.
Fleet Management: Looking to the future, the Agency will continue to implement cost-effective,
sustainable strategies to meet the requirements of EO 13693. New requirements include a phased
reduction of GHG emissions per mile traveled, implementation of vehicle telematics, acquisition
of next-generation vehicle technologies, and integration of vehicle-level data management. EPA
is already taking steps to ensure compliance with EO 13693, such as acquiring zero-emission
vehicles (ZEVs) and plug-in hybrid electric vehicles (PHEVs). The Agency has already met the
data management requirements to fully integrate fleet data into an Agency fleet management
information system (FMIS), the Federal Automotive Statistical Tool (FAST), FleetDASH, and
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the Federal Motor Vehicle Registration System (FMVRS). EPA will continue to develop
strategies to meet and exceed the fleet goals of EO 13693.
Sustainable Purchasing. EPA is actively involved in the regulatory process pertaining to
sustainable acquisitions in the federal government. One example of EPA's active participation in
promulgating changes to the Federal Acquisition Regulation (FAR) is EPA's partnership with
the FAR Council in developing FAR Case 2013-016, EPEAT, which identified imaging
equipment and televisions as new items to be included under the requirement to procure EPEAT-
registered products in FAR Parts 23 and 52. FAR Case 2013-016 was published in the Federal
Register in September 2015, and the changes in the FAR contained in the final rule became
effective beginning October 5, 2015.
A second action occurred in September 2015, when EPA issued Interim Recommendations for
Standards and Ecolabels for Use in Federal Procurement, as required by EO 13693. EO 13693
removed the specific requirement for federal purchasers to procure EPEAT-registered products,
and instead requires federal purchasers to procure "environmentally sustainable electronics
products." Also, EO 13693 requires EPA to provide recommendations for standards and/or
ecolabels for federal purchasers to use to determine if the product is environmentally sustainable.
As a result, FAR Case 2015-033, Sustainable Acquisition was developed to align the FAR with
the new sustainable acquisition requirements of EO 13693. On March 30, 2016, the Defense
Acquisition Regulations Council agreed to submit the draft proposed FAR rule for processing.
A third FAR Case 2014-026, High Global Warming Potential Hydrofluorocarbons, proposes to
amend the FAR pertaining to facilities implementation of the President's Climate Action Plan
and EO 13693 with regard to high global warming potential hydrofluorocarbons as requested by
the Council on Environmental Quality. On April 11, 2016, the final rule was sent to the FAR
Secretariat for preparation of the Federal Acquisition Circular.
A fourth FAR Case 2015-024, Public Disclosure of Greenhouse Gas Emissions
And Reduction Goals - Representation, proposes to amend the FAR to create an annual
representation within the System for Award Management (SAM) for offerors to indicate if and
where they publicly disclose greenhouse gas emissions and greenhouse gas reduction goals or
targets. This information will help the government assess supplier greenhouse gas management
practices and assist agencies in developing strategies to engage with contractors to reduce supply
chain emissions, as directed in EO 13693. On April 11, 2016, the Civilian Agency
Acquisition Chair sent this draft proposed rule to the Office of Information and Regulatory
Affairs for review. Further, EPA volunteered to participate in the pilot program focused on
greenhouse gas disclosure and reduction target specified in EO 13693, and has identified
contracts to be awarded in FY 2017 that will result in furthering the objectives of EO 13693. The
White House Council on Environmental Quality advised that EPA may submit less than five
contracts in the Procurement Plan to Reduce Greenhouse Gas Emissions.
PROGRESS ON ADMINISTRATION PRIORITIES
President's Performance Contracting Challenge: EPA's commitment under the President's
Performance Contracting Challenge is $5 million in contracts awarded by the end of calendar
year 2016. To meet its 2016 spending goal, EPA is planning to award a $5 million contract this
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year for a 1.5 megawatt photovoltaic (PV) array at its Edison, New Jersey, laboratory that
combines an energy savings performance contract with a power purchase agreement. For FY
2017 and FY 2018, EPA's target for performance contracts spending is $0.6 million annually.
These targets were derived using data from recent federal ESPC awards and EPA's projected
energy intensity reduction goals for those fiscal years, as the Agency continues to identify new
performance contracting opportunities in the future.
Electric and Zero Emission Vehicles: EPA will ensure compliance with the PHEV/ZEV
acquisition requirement by reviewing all vehicle orders at the Agency level prior to submission,
and seeking opportunities to acquire ZEVs. EPA will ensure that PHEVs or ZEVs account for at
least 20 percent of subject acquisitions in Calendar Year (CY) 2021 and 50 percent of subject
acquisitions in CY 2026 and thereafter. EPA will work with component fleets to ensure that
charging infrastructure is feasible and installed prior to vehicle delivery. EPA will conduct a
fleet/facility survey to determine parking facility capabilities and obstacles. Based on the results
of the survey, EPA will develop a plan for installing charging infrastructure on a location by
location basis.
Climate Preparedness and Resilience: In response to EO 13653, Preparing the United States for
the Impacts of Climate Change, EPA has identified facility planning and design best practices for
climate resiliency, contacted other federal agencies engaged with facility-level climate resiliency
planning, and reviewed relevant literature, including state and municipal building regulations,
codes, and ordinances. Based on the results of this research, EPA developed facility-level climate
resiliency assessment checklists for three laboratories and conducted climate resiliency
assessments at these facilities in FY 2015. Based on the results of its pilot assessments and the
requirements of EO 13693, EPA is updating its Agency wid q Architecture and Engineering
Guidelines to incorporate climate resiliency considerations and began to develop a framework
for prioritizing future climate resiliency assessments. In FY 2016, EPA plans to complete
additional facility assessments to expand its understanding of the Agency's vulnerabilities to
severe weather events and to identify opportunities to improve resilience.
EPA released its final Climate Change Adaptation Plan ('Plan") in October 2014. The Plan can
be found at http://www.epa.gov/greeningepa/documents/adaptationplans2014 508.pdf. The Plan
identifies 10 Agencywide priorities on climate adaptation. It describes how EPA will anticipate
and plan for future changes in climate and incorporate considerations of climate change into its
programs, policies, rules, and operations to ensure they are effective under future climatic
conditions. As stated in the June 2014 revised EPA Policy Statement on Climate Change
Adaptation, we continue to see a wide range of impacts associated with human-induced climate
change that pose significant challenges to EPA's ability to fulfill its mission. The Agency must
therefore adapt if it is to continue fulfilling its statutory, regulatory, and programmatic
requirements.
As called for in the Agencywide Plan, EPA National Environmental Program Offices, all 10
Regional Offices, and several National Support Offices developed their own Implementation
Plans that provide details on how they will carry out the work called for in the Agencywide Plan
and meet the 10 EPA priorities on climate adaptation. EPA released the 17 final Implementation
Plans in October 2014. The 17 Implementation Plans can also be found at
http://www.epa.gov/greeningepa/documents/adaptationplans2014 508.pdf.
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A central element of EPA's work on climate adaptation is to build and strengthen the adaptive
capacity of its partners across the country in ways that are critical to attaining the Agency's
mission. States, tribes, and local communities share responsibility for protecting human health
and the environment. These partnerships will be critical for efficient, effective, and equitable
implementation of climate adaptation strategies. EPA is therefore supporting the efforts of its
partners to integrate climate adaptation into the work they do by providing: (1) training to
increase awareness of ways climate change may affect their ability to implement effective
programs; (2) financial incentives that support climate-resilient investments in communities
across the country; and (3) necessary data, information, tools, and technical assistance.
EPA has already made significant progress integrating climate adaptation planning into its
programs, policies, rules, and operations; fulfilling commitments in the President's Climate
Action Plan; and following directives in EO 13653 ("Preparing the United States for the Impacts
of Climate Change") and EO 13693. It has promoted climate-resilient investments by integrating
climate adaptation criteria into financial mechanisms and assistance agreements. EPA has
successfully fulfilled its commitments in the President's Climate Action Plan to integrate
considerations of climate change impacts and adaptive measures into major programs, including
its Clean Water and Drinking Water State Revolving Loan funds and grants for brownfields
cleanup. It has supported climate-resilient investments through discretionary, competitive
financial mechanisms such as the Great Lakes Restoration Initiative. EPA has also supported
climate-resilient investments as part of the Hurricane Sandy recovery effort. The Agency is
working closely with New York and New Jersey to plan resilient water infrastructure projects
that incorporate green infrastructure and adapt to a changing climate. Furthermore, to better
understand and enhance the resiliency of its own facilities, EPA completed pilot climate
resiliency assessments at two laboratories in FY 2015 and is using the findings of these
assessments to update its space acquisition arid A&E Guidelines.
EPA has also produced tools to support adaptive management decisions. For example, as called
for in the President's Climate Action Plan, the Agency released a National Stormwater
Calculator and Climate Assessment Tool Package in January 2014 that can be used to estimate
runoff during storm events under current and future climate. In November 2014, EPA announced
that it will provide up to $600,000 in training and technical assistance to help drinking water,
wastewater, and stormwater utilities in more than 20 communities bolster their climate change
resilience and readiness using EPA's Climate Resilience Evaluation and Awareness Tool. In
May 2015, EPA released a new Web-based climate adaptation training module to help local
government officials prepare for the impacts climate change may have on the services they
provide to their communities.
EPA is incorporating climate change impacts into water quality actions. For example, EPA is
developing guidance for watershed managers on how to develop total maximum daily load
provisions that protect beneficial uses (e.g., cold water fish habitat) as the climate changes. EPA
is also conducting work to evaluate approaches and limitations of incorporating climate change
into its existing ozone modeling framework.
Looking ahead, EPA will continue to implement key actions to address the Agencywide
priorities in its Climate Change Adaptation Plan. Key next steps include: (1) fulfilling the
Strategic Measures in the Fiscal Year 2014-2018 EPA Strategic Plan; (2) continuing to
modernize EPA programs to encourage climate-resilient investments; (3) providing information,
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tools, training, and technical support on climate change preparedness and resilience to states,
tribes, and local communities; (4) implementing the priority actions identified in the 17
Implementation Plans produced by EPA's Program and Regional Offices; (5) focusing on the
most vulnerable people and places; (6) partnering with tribes to increase adaptive capacity; (7)
measuring and evaluating performance on an ongoing basis; and (8) continuing to build and
maintain strong partnerships with other federal agencies.
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Goal 1: Greenhouse Gas (GHG) Reduction
Scope 1 and 2 GHG Reduction Goal
EO 13693 requires each agency to establish Scope 1 and 2 GHG emissions reduction targets to
be achieved by FY 2025 compared to an FY 2008 baseline. EPA's FY 2025 Scope 1 and 2 GHG
reduction target is 46 percent.
Chart: Progress Toward Scope 1 and 2 GHG Reduction Goal
EPA Progress Toward Scope 1 and 2 Greenhouse Gas Reduction Goal
140K
142.OK
2008
Baseline
106.5K
76.7K
2015 2020 Target 2025 Target
-63.0% -25.0% -46.0%
I Steam and Hot Water
I Chilled Water
I Net Electricity Emissions
I Other ¦ Vehicles and Equipment
I Industrial Process Emissions ¦ Covered Fleets
I Fugitive Emissions and Incinerators Stationary Combustion
T arget Emissions T otal
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Scope 1 and 2 GHG Reduction Strategies
SiniicjiY
Priority lor
I V 2017
Slrsilegv ViiTiiliM'
Tsir»els jiiuI
Metrics
Use the Federal Energy
Management Program (FEMP)
GHG emission report to
identify/target high emission
categories and implement
specific actions to address high
emission areas identified.
No
EPA maintains a GHG emissions
inventory modeled after the FEMP
report; GHG emissions from facility
energy consumption represent the vast
majority of the Agency's Scope 1 and
2 GHG emissions. As described below
in its Goal 2 strategies, EPA is already
taking steps to reduce facility energy
consumption, so this is not one of the
Agency's top strategies in this area.
Identify and support
management practices or
training programs that
encourage employee
engagement in addressing GHG
reduction.
Yes
EPA prepares annual, facility-specific
energy reduction ("ConservE") targets
for each reporting facility through its
Energy Forecasting Program, taking
into account prior years' performance,
planned energy projects, and any
projected variations in energy use. On
a quarterly basis, EPA prepares a
series of internal facility energy and
water performance reports so facility
managers can investigate deviations
from normal usage patterns. EPA also
prepares an annual analysis detailing
Scope 1 and 2 GHG emissions for
each reporting facility.
EPA will
communicate FY
2015 ConservE
targets to facility
managers by July 31,
2016. EPA will issue
an FY 2016 GHG
emissions report by
February 1, 2017.
Determine unsuccessful
programs or measures to be
discontinued to better allocate
agency resources.
No
EPA has a thorough vetting process to
test and implement energy
conservation and GHG emissions
reduction strategies prior to full-scale
implementation. The Agency does not
plan to discontinue any existing
programs, so this is not one of the
Agency's top strategies in this area.
Given agency performance to
date, determine whether current
agency GHG target should be
revised to a more
aggressive/ambitious target.
No
EPA far surpassed its GHG emissions
reduction goal for FY 2015 and set its
new emissions reduction goal of 46
percent compared to FY 2008 in
response to EO 13693. The Agency
anticipates depending less on green
power and renewable energy
certificates while continuing to focus
on reducing facility energy intensity.
14
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Slrnleyv
Priority lor
FY 2017
Strategy \:irnili\c
Targets and
Metrics
Employ operations and
management (O&M) best
practices for emission
generating and energy
consuming equipment.
Yes
EPA implements best practices for
energy-efficient operations through
several strategies. Through EISA
Section 432 energy assessments and
recommissioning, EPA is continuing
to identify and address O&M
improvements and energy efficiency
opportunities and uses this
information to educate its facility
managers and O&M staff. Currently,
EPA is focusing on air distribution
systems and individual laboratory
ventilation controls to ensure these
systems operate in a cohesive and
efficient manner.
EPA will initiate an
O&M assessment at
one laboratory by
June 30, 2017.
Identify additional sources of
data or analysis with the
potential to support GHG
reduction goals.
Yes
EPA continues to add advanced
metering capacity to its building
inventory by coupling metering
hardware installation with major
infrastructure replacement projects.
EPA is working to calibrate its meters
and better capture electricity
consumption with advanced metering
at its reporting facilities in order to
better realize Scope 1 and 2 GHG
emissions from facility energy
consumption.
EPA will complete
meter calibrations to
provide accurate,
real-time data at
three facilities by
June 30, 2017.
Safely reduce ventilation rates to
save energy.
Yes
Laboratories are energy-intensive,
one-pass air facilities, where 100
percent of outside air is conditioned,
passed through a laboratory, and
exhausted outside. EPA is safely
reducing laboratory ventilation by:
using high-performance, low-flow
fume hoods; "hibernating" fume
hoods where safe and appropriate and
updating specifications to consider
hibernation of fume hoods; reducing
air flow rates while maintaining
containment using the latest
ASHRAE/ANSI standards; including
occupancy sensors to allow lower air
change rates in unoccupied
laboratories; and improving the
operational efficiency of its biosafety
cabinets.
EPA will initiate air
flow reduction
projects at two
laboratories by June
30, 2017.
15
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Scope 3 GHG Reduction Goal
EO 13693 requires each agency to establish a Scope 3 GHG emission reduction target to be
achieved by FY 2025 compared to an FY 2008 baseline. EPA's FY 2025 Scope 3 GHG
reduction target is 35 percent.
Chart: Progress Toward Scope 3 GHG Reduction Goal
o
¦o
a;
4-<
a)
P>
EPA Progress Toward Scope 3 Greenhouse Gas Reduction Goal
71.1K
71.7K
65.4K
£ 30K
S 20K
a)
Q.
O
O
CO
10K
42.9K
42.4K
38.5K
30.6K
46.2K
2008
Baseline
2010
-4.2%
2011
0.'
2012
-39.8%
2013
-40.4%
2014
-45.9%
2015 2020 Target 2025 Target
-57.0% -8.0% -35.0%
~ Business Air Travel
¦ Business Ground Travel
H Employee Commuting
~ Contracted Solid Waste
¦ Electricity T&D Losses
~ Contracted Wastewater Treatment
¦ Renewable Energy Hosting Credit
¦ Scope 3 Target Emissions
16
-------
Scope 3 GHG Reduction Strategies
SiniicjiY
Priority lor
I V 2017
Slrsilegv ViiTiiliM'
Tsir»els jiiuI
Metrics
Reduce employee business
ground travel.
Yes
EPA continues to refresh employee
computers and other information
technology (IT) hardware and expand
access to tools such as video
teleconferencing (VTC) as an
alternative to face-to-face meetings.
VTC bridge calls have increased
significantly since FY 2010. Partly as
a result of this initiative, as well as a
decrease in personnel at EPA over the
past five years, EPA reduced its GHG
emissions from business ground travel
by nearly 75 percent in FY 2015
compared to the FY 2008 baseline.
EPA expects to maintain at least a 50
percent reduction in business ground
travel GHG emissions in future years.
EPA will continue to
focus on reduced
travel and encourage
VTC use on an
ongoing basis
through June 30,
2017.
Reduce employee business air
travel.
Yes
Thanks in part to increased
implementation of VTC use, as well
as decreased personnel at EPA over
the past five years, EPA reduced its
GHG emissions from business air
travel by nearly 99 percent. EPA
expects to maintain at least a 50
percent reduction in business air travel
GHG emissions in future years.
EPA will continue to
focus on reduced
travel and encourage
VTC use on an
ongoing basis
through June 30,
2017.
Develop and deploy an
employee commuter emissions
reduction plan.
No
EPA is already leveraging its transit
subsidy program to reduce the number
of employees driving to work, but this
is not one of the Agency's top
strategies in this area. In conjunction
with the Agency's telework practices,
EPA anticipates maintaining the
reductions it has achieved in GHG
emissions associated with employee
commuting.
Use an employee commuting
survey to identify opportunities
and strategies for reducing
commuter emissions.
Yes
EPA conducts a biennial employee
commuting survey using GSA's
Carbon Footprint Tool. Using this
tool, the Agency analyzes survey
results to identify its best
opportunities for reducing commuting
emissions.
EPA will complete
an Agencywide
employee
commuting survey
by June 30, 2017.
17
-------
Slrnleyv
Priority lor
FY 2017
Strategy \:irnili\c
Targets and
Metrics
Increase & track number of
employees eligible for telework
and/or the total number of days
teleworked.
Yes
In accordance with the Telework
Enhancement Act of 2010, EPA is
implementing Agencywide telework
practice to: establish employee
eligibility requirements for
participating in telework; define
tracking and reporting roles and
responsibilities for management and
employees; and increase the number
of hours employees can telework
during each pay period.
EPA will continue
progress towards
implementing its
Agencywide
telework policy on
an ongoing basis
through June 30,
2017.
Develop and implement a
program to support
alternative/zero emissions
commuting methods and provide
necessary infrastructure.
No
EPA supports alternate/zero emissions
commuting methods such as bicycle
commuting at many of its locations
with provisions such as secure racks
and shower facilities, but at this time a
formal, Agencywide zero emissions
commuting program is not one of
EPA's top strategies in this area.
Establish policies and programs
to facilitate workplace charging
for employee electric vehicles.
Yes
EPA is working on efforts to increase
electric vehicle charging capacity at
its owned and leased facilities.
EPA will install
electrical vehicle
charging stations at
three locations by
June 30, 2017.
Include requirements for
building lessor disclosure of
carbon emission or energy
consumption data and report
Scope 3 GHG emissions for
leases over 10,000 rentable
square feet.
No
Since FY 2010, EPA has estimated
and voluntarily reported to FEMP its
Scope 3 GHG emissions associated
with energy consumption at leased
facilities where EPA is not
responsible for paying the utility bills.
Because EPA does not control the
direct leasing of these facilities, this is
not one of the Agency's top strategies
in this area. However, EPA will strive
to continue to improve the quality of
these data by requesting actual energy
consumption data from these
facilities.
18
-------
Goal 2: Sustainable Buildings
Building Energy Conservation Goal
The Energy Independence and Security Act of 2007 (EISA) requires each agency to reduce
energy intensity 30 percent by FY 2015 compared to an FY 2003 baseline. Section 3(a) of EO
13693 requires agencies to promote building energy conservation, efficiency, and management
and reduce building energy intensity by 2.5 percent annually through the end of FY 2025,
relative to an FY 2015 baseline and taking into account agency progress to date, except where
revised pursuant to Section 9(f) of EO 13693.
Since EPA exceeded the FY 2015 target, the Agency has elected to pursue the alternative target
of a 47.5 percent total reduction in energy intensity from FY 2003 to FY 2025, as provided by
CEQ in the Implementing Instructions for Executive Order 13693.
Chart: Progress Toward Facility Energy Intensity Reduction Goal
EPA Progress Toward Facility Energy Intensity Reduction Goal
400K
350K
300K
250K
o 200K
5
150K
100K
50 K
OK
398,311
~191% -20.2%
322.147
318.049
-22.0%
-247%
300,021
-247%
310.860
299,967
-26.6%
292,308
-29.0%
282,632
-30.0%
-32.7%
268,020
278,817
-47,5%
209,113
2003 2008
Baseline
2009
2010
2011
2012
2013
2014
2015
2015
Target
2025
Target
19
-------
Building Energy Conservation Strategies
SiniicjiY
Priority lor
I V 2017
N . 1 :ir»ols ;tnil
Str:ilo«iv ViiTiiliM' ..
Metrics
Make energy efficiency
investments in agency buildings.
Yes
EPA continues to complete major
energy efficiency capital improvement
projects where it is cost-effective to
do so.
By June 30, 2017,
EPA plans to begin
installation of
variable air volume
fume hoods at one
laboratory.
Use remote building energy
performance assessment
auditing technology.
Yes
Calibration efforts are underway for
EPA's advanced metering system,
which will capture near real-time
energy and water consumption data at
several key facilities and provide data
analytics. EPA will use this advanced
metering system to remotely assess
building energy performance on an
ongoing basis.
By June 30, 2017,
EPA will pilot
remote assessments
at two laboratories.
Participate in demand
management programs.
No
EPA currently participates in energy
demand management programs at its
facilities in Cincinnati, Ohio; Fort
Meade, Maryland; and Research
Triangle Park, North Carolina, but this
is not one of the Agency's top
strategies in this area.
Incorporate Green Button data
access system into reporting,
data analytics, and automation
processes.
No
Calibration efforts are underway for
EPA's advanced metering system,
which will capture near real-time
energy and water consumption data at
several key facilities, provide data
analytics, and assist with annual
energy and water reporting
requirements. Because EPA is
building a comprehensive data
platform for its national advanced
metering system, incorporating Green
Button data is not one of the Agency's
top strategies in this area.
Redesign interior space to
reduce energy use through
daylighting, space optimization,
and sensors and control systems.
Yes
EPA optimizes space use, daylighting,
and lighting controls in new and
renovated office and laboratory
spaces, where feasible.
By June 30, 2017,
EPA plans to begin
installation of
lighting occupancy
sensors in two
laboratories.
20
-------
.. , Priority for Targets anil
Strategy i.\ ?nn Strategy .\arrati\e ..
i i _ui / Metrics
Identify opportunities to
transition test-bed technologies
to achieve energy reduction
goals.
No
EPA has piloted occupancy sensors to
control air change-per-hour rates in
laboratory modules based on
occupancy. After installing sensors in
laboratory modules in Cincinnati,
Ohio, EPA is considering installing
similar sensors in its laboratories in
Chelmsford, Massachusetts, and
Manchester, Washington; however,
this is not one of the Agency's top
strategies in this area.
Follow city energy performance
benchmarking and reporting
requirements.
No
While this is not one of EPA's top
strategies in this area, the Agency will
continue to monitor local
benchmarking and reporting
requirements in areas where its
existing facilities are sited and comply
as appropriate.
Install and monitor energy
meters and sub-meters.
Yes
EPA has energy meters at 100 percent
of its reporting facilities, and
advanced metering hardware captures
76 percent of the Agency's reportable
energy consumption. The Agency
installs sub-meters where practicable.
EPA is continuing to refine its
facility-level advanced metering
systems, which will capture near real-
time energy and water consumption
data at its facilities.
By June 30, 2017,
EPA will continue
integrating installed
advanced meters into
its Enterprise Level
Energy Management
System.
Collect and utilize building and
facility energy use data to
improve building energy
management and performance.
No
Calibration efforts are underway for
EPA's advanced metering system,
which will capture near real-time
energy consumption data at several
key facilities and provide data
analytics. EPA will use this advanced
metering system to improve building
energy management and performance;
however, this is not one of the
Agency's top strategies in this area.
Ensure that monthly
performance data is entered into
the EPA ENERGY STAR
Portfolio Manager.
Yes
EPA annually enters monthly building
energy use data for its EISA-covered
facilities in ENERGY STAR Portfolio
Manager to meet the EISA Section
432 requirement. EPA will continue to
use Portfolio Manager to monitor
trends in facility energy performance.
By March 31, 2017,
EPA will enter its
EISA-covered
facility energy use in
ENERGY STAR
Portfolio Manager.
21
-------
Building Efficiency, Performance, and Management Goal
Section 3(h) of EO 13693 states that agencies will improve building efficiency, performance, and
management and requires that agencies identify a percentage of the agency's existing buildings
above 5,000 gross square feet intended to be energy, waste, or water net-zero buildings by
FY 2025 and implementing actions that will allow those buildings to meet that target. EPA's FY
2025 target is 5 percent.
Guiding Principles for Sustainable Federal Buildings
Section 3(h) of EO 13693 also states that agencies will identify a percentage, by number or total
GSF, of existing buildings above 5,000 GSF that will comply with the Guiding Principles for
Sustainable Federal Buildings (Guiding Principles) by FY 2025.
EPA's FY 2025 target is 35 percent of total GSF.
Chart: Percent of Buildings Meeting the Guiding Principles
EPA Percent of Buildings Meeting the Guiding Principles
2009 J 2010 I 2011 I 2012 I 2013 I 2014 I 2015
27%
25.5%
Buildings GSF Buildings GSF Buildings GSF Buildings GSF Buildings GSF Buildings GSF Buildings GSF
22
-------
Sustainable Buildings Strategies
... ( Priority lor Tar«cls and
SlrnlcjiY I'Y 7OI7 Slrsilegv .N:iit:i(i\o Metrics
Include climate resilient design
and management into the
operation, repair, and renovation
of existing agency buildings and
the design of new buildings.
Yes
In response to EO 13653, Preparing
the United States for the Impacts of
Climate Change, EPA has identified
facility planning, design, and
management best practices for climate
resiliency; developed a facility-level
climate resiliency assessment
protocol; and continues conducting
two to three facility assessments per
year to understand the Agency's
vulnerabilities to severe weather
events and identify opportunities to
improve resilience. EPA has
completed climate resiliency
assessments of EPA laboratories in
five out of six climate regions in the
continental United States.
By June 30, 2017,
EPA plans to
complete an
assessment in the
remaining climate
region and document
region-specific best
practices and
recommendations
for improving
building operations,
repairs, renovations,
and designs.
In planning new facilities or
leases, include cost-effective
strategies to optimize
sustainable space utilization and
consideration of existing
community transportation
planning and infrastructure,
including access to public
transit.
Yes
EPA is incorporating the Council on
Environmental Quality's
Implementing Instructions—
Sustainable Locations for Federal
Facilities where relevant into its
GreenCheck process, which is used to
review every lease, construction,
renovation, and repair project to
ensure the project meets federal
sustainability requirements.
As new leases for
two regional offices
are planned through
June 30, 2017, EPA
will work to right-
size office square
footage requirements
and locate facilities
in areas with
existing
infrastructure and
public transit.
Ensure all new construction of
Federal buildings greater than
5,000 GSF that enters the
planning process be designed to
achieve energy net-zero and,
where feasible, water or waste
net-zero by FY 2030.
N/A
EPA does not currently have plans to
construct any new buildings greater
than 5,000 GSF.
Include criteria for energy
efficiency as a performance
specification or source selection
evaluation factor in all new
agency lease solicitations over
10,000 rentable square feet.
Yes
EPA has been using its Best Practice
Lease Provisions for major lease
procurements since 2008, which
include source selection evaluation
factors for sustainability and energy
efficiency.
EPA will incorporate
sustainability and
energy efficiency
source selection
evaluation factors in
any new lease
solicitations greater
than 10,000 rentable
square feet through
June 30, 2017.
23
-------
.. , Priority for Targets anil
Strategy i.\ ?nn Strategy .\arrati\e ..
i i _ui / Metrics
Incorporate green building
specifications into all new
construction, modernization, and
major renovation projects.
Yes
EPA uses its GreenCheck process to
review every lease, construction,
renovation, and repair project to
ensure the project meets federal green
building and EPA's own sustainability
requirements. The Agency maintains
Architecture and Engineering
Guidelines that include green building
design criteria for EPA's new
construction and renovation projects.
By June 30, 2017,
EPA will review and
update its
GreenCheck
process; complete
the GreenCheck
process for all new
construction,
renovation, and
repair projects
undertaken in the
next 12 months; and
continue updating its
Architecture and
Engineering
Guidelines.
Implement space utilization and
optimization practices and
policies.
Yes
EPA has historically implemented
many efforts to consolidate space
within its owned and leased facilities.
EPA's Synthesis Report of the U.S.
EPA Laboratory Enterprise
Evaluation identifies additional
opportunities for space consolidation,
several of which are currently
underway. EPA is also conducting a
strategic site portfolio review for
leased facilities.
By June 30, 2017,
EPA will continue to
make progress in
consolidating its
Golden, Colorado,
operations into its
existing space in the
Denver Federal
Center.
Implement programs on
occupant health and well-being
in accordance with the Guiding
Principles.
No
This is not one of EPA's top strategies
in this area since the Agency already
has existing programs addressing
occupant health and well-being in its
facilities.
24
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Goal 3: Clean and Renewable Energy
Clean Energy Goal
EO 13693 Section 3(b) requires that, at a minimum, the percentage of an agency's total electric
and thermal energy accounted for by renewable and alternative energy shall be not less than: 10
percent in FY 2016-17; 13 percent in FY 2018-19; 16 percent in FY 2020-21; 20 percent in
FY 2022-23; and 25 percent by FY 2025.
Renewable Electric Energy Goal
EO 13693 Section 3(c) requires that renewable energy account for not less than 10 percent of
total electric energy consumed by an agency in FY 2016-17; 15 percent in FY 2018-19; 20
percent in FY 2020-21; 25 percent in FY 2022-23; and 30 percent by 2025.
Chart: Use of Renewable Energy as a Percentage of Total Electric Energy
EPA Use of Renewable Energy as a Percentage of Total Electric Energy
200K Renewable Energy Category
Renewable Energy as a Percentage of Electricity Consumption
Bonus Credit for On-Site Renewable Energy
•igOK REC Purchases (Off-Site)
Electricity Purchases and Agency Owned (Off-Site)
Agency Owned (On-Site)
160K 321/"5il 122 4% 120.8% 121.3%
140K
120K 397
100K
116.6%
$$ S 250
392
383
131,491 128,590
80K 158,846
149,049 146,983 150,370 146,217
60K 119,514
40K
20K
OK 94 119 161 176 0 248 246 295
2008 2009 2010 2011 2012 2013 2014 2015
152.0%
148.0%
144.0%
140.0%
136.0%
132.0%
128.0%
124.0%
120.0%
116.0%
= 112.0%
108.0%
104.0%
$
100.0%
U
96.0%
jjj
92.0%
LU
;88.0%
s
84.0%
re
80.0%
o
76.0%
n>
72.0%
re
= 68.0%
§
.64.0%
a>
60.0%
re
? 56.0%
in
re
52.0%
LU
} 48.0%
44.0%
40.0%
36.0%
32.0%
28.0%
¦24.0%
20.0%
16.0%
12.0%
80%
4.0%
25
-------
Clean and Renewable Energy Strategies
St nil eg v
Priority lor
I V 2017
Slmlegv \:irnili\c
Metrics
Install agenc) -funded renewable
on-site and retain corresponding
renewable energy certificates
(RECs).
Yes
LI'A has successful onsile renewable-
energy demonstration projects
installed on its facilities across the
country, including solar arrays,
outdoor lights, ground source heat
pumps, and wind turbines. EPA is
reevaluating the recommendations
from a 2011 feasibility study of onsite
renewable energy options to identify
additional opportunities to further
evaluate generating energy at its
laboratory facilities.
B\ June 3
-------
Si nit eg v
Priority lor
I V 2017
Stnitegv \:irmli\e
Tsirgels :iiul
Metrics
Install on-site thermal renewable
energy and retain corresponding
renewable attributes or obtain
equal value replacement RECs.
Yes
EPA has a number of onsite thermal
renewable energy systems at its
facilities, including: aground source
heat pump system installed at its
laboratory in Ada, Oklahoma, and
three solar hot water heating systems
in Edison, New Jersey; Athens,
Georgia; and Narragansett, Rhode
Island.
EPA expects to
complete
construction of a
ground source heat
pump at one
laboratory by June
30, 2017.
Install on-site combined heat
and power processes.
No
While EPA will always consider
combined heat and power technology
where feasible, this is not of the
Agency's top strategies in this area.
Identify opportunities to install
on-site fuel cell energy systems.
No
EPA considers fuel cell energy
systems where feasible, but this is not
of the Agency's top strategies in this
area.
Identify opportunities to utilize
energy that includes the active
capture and storage of carbon
dioxide emissions associated
with energy generation.
N/A
Carbon capture and storage energy
projects are not applicable at sites
within EPA's current inventory of
facilities.
Identify and analyze
opportunities to install or
contract for energy installed on
current or formerly
contaminated lands, landfills,
and mine sites.
N/A
EPA does not own any current or
formerly contaminated lands,
landfills, or mine sites that can be
used for energy technology
installations.
Identify opportunities to utilize
energy from small modular
nuclear reactor technologies.
N/A
Modular nuclear reactor technologies
are not applicable in EPA's current
inventory of facilities.
27
-------
Goal 4: Water Use Efficiency and Management
Potable Water Consumption Intensity Goal
EO 13693 Section 3(f) states that agencies must improve water use efficiency and management,
including stormwater management, and requires agencies to reduce potable water consumption
intensity, measured in gallons per square foot, by 2 percent annually through FY 2025 relative to
an FY 2007 baseline. A 36 percent reduction is required by FY 2025.
Industrial, Landscaping and Agricultural (ILA) Water Goal
EO 13693 section 3(f) also requires that agencies reduce ILA water consumption, measured in
gallons, by 2 percent annually through FY 2025 relative to an FY 2010 baseline.
Chart: Progress Toward the Potable Water Intensity Reduction Goal
EPA Progress Toward the Potable Water Intensity Reduction Goal
35.6
-5.5%
33.7
-12.4%
31 2
-20.1%
28.5
-17.0%
29.6
-22.4%
27.6
-38.8%
21.8
-40.4%
-41.7%
21 2
20.f
-16.0%
29.9
5
2007
Baseline
2008
2009
2010
2011
2012
2013
2014
2015
2015
Target
2020
Target
28
-------
Water Use Efficiency and Management Strategies
St nil eg v
Priority lor
I V 2017
Slmlegv \:irnili\c
Tsirgels ;iiicl
Metrics
Install given infrastructure
features to assist with storm and
wastewater management.
Yes
LPA uses lis (jrccnChcck process Lo
review every lease, construction, and
renovation project that adds or
redevelops more than 5,000 square
feet of impervious area to ensure
green infrastructure features are
included to meet Section 438 of EISA
2007. EPA also identifies green
infrastructure opportunities when
certifying existing buildings to meet
the Guiding Principles.
EPA w ill initiate the
contracting process
to construct several
green infrastructure
features in one
laboratory's new
parking lot
renovation by June
30, 2017.
Install and monitor water meters
and utilize data to advance
water conservation and
management.
Yes
EPA has installed and regularly
monitors water meters at the building
level on all of its reporting facilities
and will use this information to
maintain potable and ILA water use
below EO 13693 required targets.
Individual facilities monitor system-
level submeters to identify and fix
leaks or other abnormalities.
EPA will collect,
analyze, and
distribute quarterly
water use data for all
reporting facilities to
facility managers on
an ongoing basis
through June 30,
2017.
Install high efficiency
technologies, e.g. WaterSense
fixtures.
Yes
EPA will continue to retrofit
bathroom fixtures with high-
efficiency technologies and is
specifying water-efficient technology
in all new construction and lease
renewals. EPA is implementing
lavatory faucet replacement with 0.5
gallon-per-minute models;
showerhead replacement with
WaterSense labeled models; and toilet
and urinal replacements with
WaterSense labeled models where
life-cycle cost effective and feasible
within the plumbing infrastructure.
EPA will install
faucet aerators and
WaterSense labeled
showerheads at two
laboratories by
December 31,2016.
In order to achieve
net-zero water status
at two of its
facilities, EPA will
install WaterSense
labeled urinals and
toilets by June 30,
2017.
Prepare and implement a water
asset management plan to
maintain desired level of service
at lowest life cycle cost.
N/A
EPA does not operate its own water
supply systems.
Minimize outdoor water use and
use alternative water sources as
much as possible.
Yes
EPA assesses alternative water
sources during new construction
projects and water assessments and
implements projects where feasible.
Only seven facilities use supplemental
water for irrigation.
EPA will install
rainwater cisterns at
one laboratory's new
parking structure by
June 30, 2017.
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Metrics
Design and deploy water
closed-loop, capture, recharge,
and/or reclamation systems.
No
EPA has already made significant
progress implementing air
conditioning condensate capture and
reuse projects in prior years; therefore,
this is not one of the Agency's top
priorities in this area.
Install advanced meters to
measure
and monitor potable and ILA
water use.
No
EPA has installed advanced meters to
monitor water use at all reporting
facilities; therefore, this is not one of
the Agency's top priorities in this
area.
Develop and implement
programs to educate employees
about methods to minimize
water use.
No
Education has been a top priority
within the Agency's Environmental
Management Systems (EMSs) for
many years, and no new initiatives are
planned beyond the EMS approach.
Assess the interconnections and
dependencies of energy and
water on agency operations,
particularly climate change's
effects on water which may
impact energy use.
No
EPA is primarily addressing the
interconnections and dependencies of
energy and water use by effectively
implementing strategies to reduce use
of both resources concurrently. The
impact of water use reduction projects
on energy use is assessed prior to
implementing these projects. This is
not one of the Agency's priorities top
in this area.
Consistent with State law,
maximize use of greywater and
water reuse systems that reduce
potable and ILA water
consumption.
Yes
EPA has implemented an initiative
across its portfolio of laboratory
facilities to capture and reuse air
handler condensate for cooling tower
make-up water where climate-
appropriate, thereby reducing potable
water consumption.
EPA will complete
control system
improvements to
maximize collection
and reuse of
condensate and other
greywater at one
laboratory by June
30, 2017, and initiate
an effort to route
collected air handler
condensate to
another facility's
cooling tower, if
project funding is
available.
Consistent with State law,
identify opportunities for
aquifer storage and recovery to
ensure consistent water supply
availability.
N/A
This strategy is not applicable to the
building level activity that EPA
operates.
30
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Metrics
Ensure that planned energy
efficiency improvements
consider associated
opportunities for water
conservation.
No
Laboratory facilities have significant
space heating and cooling needs and
associated water use for boiler and
cooling tower operations. Planned
heating and cooling energy efficiency
projects have commensurate water use
reductions. These projects are
ongoing, but this is not one of EPA's
top priorities in this area.
Where appropriate, identify and
implement regional and local
drought management and
preparedness strategies that
reduce agency water
consumption.
Yes
EPA has a consistent process in place
to update facility-specific water
management plans approximately
every four years. A drought
management and preparedness chapter
is being added during each plan
update. Each update includes a
discussion of drought risk,
opportunities for short-term response
to local drought potential, and
considerations for making new
construction projects more resilient to
drought. In addition, drought
preparedness is being assessed as part
of the Agency's ongoing climate
resiliency assessments.
EPA will include
drought planning
chapters in at least
four water
management plan
updates by
December 31,2016.
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Goal 5: Fleet Management
Fleet Petroleum Use Reduction Goal
EO 13514 and EISA required that by FY 2015 agencies reduce fleet petroleum use by 20 percent
compared to an FY 2005 baseline.
Chart: Progress Toward the Petroleum Reduction Goal
EPA Progress Toward the Petroleum Reduction Goal
500
450
400
350
O
= 300
S
Q.
E
| 250
o
O
E
¦§ 200
150
100
50
513.3
-19 5%
-20.0%
-23.0%
395.2
-25.0%
385.2
-32.7%
-32.2%
345 (
2005
Baseline
2008
2009
2010
2011
347.9
-38.9%
-39.1%
-44 2%
312.4
410.7
2012
2013
2014
2015 2015 Target
Fleet Alternative Fuel Consumption Goal
Agencies should have exceeded an alternative fuel use that is at least 5 percent of total fuel use.
In addition, EO 13423, Strengthening Federal Environmental, Energy, and Transportation
Management, required that agencies increase total alternative fuel consumption by 10 percent
annually from the prior year starting in FY 2005. By FY 2015, agencies must have increased
alternative fuel use by 159.4 percent, relative to FY 2005. In FY 2015, EPA's use of alternative
fuel equaled 9.7 percent of total fuel use.
32
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Fleet Per-Mile Greenhouse Gas (GHG) Emissions Goal
EO 13693 Section 3(g) states that agencies with a fleet of at least 20 motor vehicles will improve
fleet and vehicle efficiency and management. EO 13693 section 3(g)(ii) requires agencies to
reduce fleet-wide per-mile GHG emissions from agency fleet vehicles relative to a FY 2014
baseline and sets new goals for percentage reductions: not less than 4 percent by FY 2017; not
less than 15 percent by FY 2020; and not less than 30 percent by FY 2025.
EPA plans to meet the 30 percent per-mile GHG reduction requirement. The plan includes a
focus on fuel-efficient acquisitions and replacements (including AFVs, HEVs, PHEVs, ZEVs,
and LGVs) and continued use of alternative fuels, primarily E85 and electricity. EPA will ensure
that electric charging infrastructure is feasible and installed prior to electric vehicle acquisition.
EO 13693 Section 3(g)(i) requires that agencies determine the optimum fleet inventory,
emphasizing eliminating unnecessary or non-essential vehicles. EPA's right-sizing goal is to
ensure that sedans comprise the highest percentage of the total fleet possible to maximize vehicle
efficiency. The Agency continues to seek opportunities to electrify EPA's fleet through the
replacement of conventionally fueled sedans with PHEVs and EVs.
Chart: Fleet-Wide Per-Mile GHG Emissions
EPA Fleet-wide Per-mile Greenhouse Gas Emissions
400
350
300
O
O 250
! 200
150
100
416.9
50
-4.9%
-4.0%
396.3
400.2
-15.0%
-30.0%
2014 Baseline
2015
2017 Target
2021 Target
2025 Target
33
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Fleet Management Strategies
St nil eg v
Priority lor
I V 2017
Slmlegv \:irnili\c
T:ir»ols ;mcl
Metrics
Collect and utilize agenc\ fleet
operational data through
deployment of vehicle
telematics.
Yes
LPA will re\ icw all FY 2017 \ elude
orders and ensure that telematics are
installed on all applicable
acquisitions.
JJPA w ill initiate
efforts to incorporate
telematics into all
covered light-duty
and medium-duty
vehicle acquisitions
by June 30, 2017.
Ensure that agency annual
asset-level fleet data is properly
and accurately accounted for in
a formal Fleet Management
Information System as well as
submitted to the Federal
Automotive Statistical Tool
reporting database, the Federal
Motor Vehicle Registration
System, and the Fleet
Sustainability Dashboard
(FLEETDASH) system.
No
EPA already has a formal FMIS, and
submits data into FAST, FMVRS, and
FleetDASH. EPA will work to further
integrate data into FleetDASH and
allow for Regional/Program Office
fleet managers to access the system.
Increase acquisitions of zero
emission and plug-in hybrid
vehicles.
Yes
Although not required to begin
acquisition of these vehicles until
2021, EPA will seek to acquire as
many of these vehicles as possible
given mission and budgetary
constraints.
EPA will engage
with the DOE Tiger
Team by March 30,
2017, to partner in
identifying potential
locations for EV
infrastructure
installation.
Issue agency policy and a plan
to install appropriate charging
or refueling infrastructure for
zero emission or plug-in hybrid
vehicles and opportunities for
ancillary services to support
vehicle-to-grid technology.
Yes
EPA will conduct a fleet/facility
survey to determine parking facility
capabilities and obstacles. Based on
the results of the survey, EPA will
develop a plan for installing charging
infrastructure on a location by
location basis.
EPA will conduct a
parking facility
survey by June 30,
2017, and use the
results to develop a
charging
infrastructure plan.
Optimize and right-size fleet
composition, by reducing
vehicle size, eliminating
underutilized vehicles, and
acquiring and locating vehicles
to match local fuel
infrastructure.
Yes
EPA will review its fleet inventory
and right-size the Agency's fleet
accordingly.
EPA will develop
and submit the VAM
Fleet Management
Plan by May 31,
2017.
34
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Priority lor
Mrsilc&v I-Y 2017 Slralegy Nsirr»li\e Monies
Increase utilization of
alternative fuel in dual-fuel
vehicles.
Yes
EPA will continue to target 100
percent alternative fuel use in all non-
waivered flex-fuel vehicles.
EPA will continue to
encourage
alternative fuel use
via trainings,
nationwide fleet
conference calls, and
fleet site visits on an
ongoing basis
through June 30,
2017.
Use an FMIS to track real-time
fuel consumption throughout
the year for agency-owned,
GSA-leased, and commercially-
leased vehicles.
No
EPA will track all relevant fleet data
elements in the Agency's FMIS.
However, real-time fuel consumption
will not be possible until a telematics
system is fully integrated into the
Agency's FMIS.
Implement vehicle idle
mitigation technologies.
No
EPA will review the feasibility of this
strategy and potential cost benefits.
Minimize use of law
enforcement exemptions by
implementing GSA Bulletin
FMR B-33, Motor Vehicle
Management, Alternative Fuel
Vehicle Guidance for Law
Enforcement and Emergency
Vehicle Fleets.
Yes
EPA will stratify law enforcement
vehicles into the three categories
provided in GSA FMR Bulletin B-33.
EPA will incorporate
law enforcement
tiers into the
Agency's FMIS by
April 30, 2017.
Where state vehicle or fleet
technology or fueling
infrastructure policies are in
place, meet minimum
requirements.
No
It is not entirely clear to which state
policies this recommendation is
referring. If it refers to emissions
inspections, EPA is actively working
to comply with state vehicle emissions
requirements.
Establish policy/plan to reduce
miles traveled, e.g. through
vehicle sharing, improving
routing with telematics,
eliminating trips, improving
scheduling, and using shuttles,
etc.
No
EPA has significantly reduced miles
traveled over the past nine years and
continues to encourage trip
consolidation and elimination while
reviewing how telematics can support
advanced routing technology to
further reduce fuel consumption.
35
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Goal 6: Sustainable Acquisition
Sustainable Acquisition Goal
EO 13693 section 3(i) requires agencies to promote sustainable acquisition by ensuring that
environmental performance and sustainability factors are considered to the maximum extent
practicable for all applicable procurements in the planning, award, and execution phases of
acquisition.
Biobased Purchasing Targets
The Agricultural Act of 2014 requires that agencies establish a targeted biobased-only
procurement requirement. E.O. 13693 section 3(iv) requires agencies to establish an annual
target for increasing the number of contracts to be awarded with BioPreferred and biobased
criteria and the dollar value of BioPreferred and biobased products to be delivered and reported
under those contracts in the following fiscal year.
For FY 2017, EPA has established a target of 149 contracts and $5,272,255.95 in products to be
delivered.
Chart: Percent of Applicable Contracts Containing Sustainable Acquisition Requirements
EPA Percent of Applicable Contracts Containing Sustainable Acquisition Requirements
(FY 2015 Goal: 95%)
Without Requirements
3 (3.4%)
Total Number of Contracts Reviewed: 87
Based on agency-reported results of quarterly reviews of at least 5% of applicable contract actions
36
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Sustainable Acquisition Strategies
As indicated by the Sustainable Acquisition Chart, in 2015 EPA successfully achieved the
sustainable acquisition goals mandated by EO 13514. The four FY 2017 priority strategies
discussed below will allow EPA to continue achieving the important sustainable acquisition
goals of current EO 13693. Sustainable acquisition is an integral part of EPA's mission of
protecting human health and the environment. To this end, EPA will dedicate staff and resources
to ensure that each of the four FY 2017 priority strategies is successfully achieved.
.. Priority lor .. . liirgcis mill
Str;itc«i\ ...Slriites»v \:iit:iIi\c
1- i 2017 Metrics
Establish and implement
policies to meet statutory
mandates requiring purchasing
preference for recycled content
products, ENERGY STAR
qualified and FEMP-designated
products, and Biopreferred and
biobased products designated
by USDA.
Yes
The EPA Acquisition Guide
(EPAAG) establishes the Agency's
Green Purchasing Plan (GPP) and has
created a complementary Green
Purchase Toolkit, which provides a
variety of information and reference
materials that makes it easier to
purchase green supplies and services.
EPA will review
sample contract
actions for FY 2016
Ql/Q2by July 31,
2016, and Q3/Q4
sample contract
actions by January
31,2017. EPA will
analyze results of its
Quality Assessment
Program by June 30,
2017; and its Office
of Acquisition
Management will
continue to oversee
the effectiveness of
self-monitoring on
an ongoing basis.
Establish and implement
policies to purchase sustainable
products and services identified
by EPA programs, including
SNAP, WaterSense, Safer
Choice, and Smart Way.
No
This is not a priority strategy at this
time, because in October 2015 EPA
promulgated Agency policy pursuant
to EPA's Green Purchasing Plan in
EPAAG Chapter 23, Environment,
Energy and Water Efficiency,
Renewable Energy Technologies,
Occupational Safety, and Drug-Free
Workplace. EPA plans to update
EPAAG Chapter 23 as needed.
Establish and implement
policies to purchase
environmentally preferable
products and services that meet
or exceed specifications,
standards, or labels
recommended by EPA.
No
This is not a priority strategy at this
time, because in October 2015 EPA
promulgated Agency policy pursuant
to EPA's Green Purchasing Plan in
EPAAG Chapter 23, Environment,
Energy and Water Efficiency,
Renewable Energy Technologies,
Occupational Safety, and Drug-Free
Workplace. EPA plans to update
EPAAG Chapter 23 as needed.
37
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Use Category Management
Initiatives and government-wide
acquisition vehicles that already
include sustainable acquisition
criteria.
Yes
EPA's portfolio of Strategic
Sourcing/Category Management
Initiatives (SSI/CM) includes:
laboratory supplies, cellular services,
print management services, office
supplies, Microsoft licenses, domestic
delivery services, and Enterprise
Voice Services. Building on this
successful portfolio, CM focus areas
are information technology and
mobile devices and services. EPA's
established workgroup ensures that
relevant mobile devices offered as
part of CM meet applicable
sustainability requirements.
By September 30,
2016, EPA will add
an Enterprise
Network Services
and Equipment
Maintenance SSI.
By September 30,
2017, EPA plans to
include SSIs on
records management
and IT applications
and services and
expand the Agency
CM portfolio as the
CM Leadership
Council endorses
other areas of focus.
Ensure contractors submit
timely annual reports of their
BioPreferred and biobased
purchases.
Yes
EPA is developing a mechanism for
the acquisition staff for how to best
communicate this requirement to
applicable contractors. EPA plans on
consulting with the U.S. Department
of Agriculture and, based upon the
results, will develop and implement
any needed corrective action(s). EPA
will continue outreach efforts to the
acquisition staff to ensure contractors
submit timely annual reports.
By September 30,
2016, EPA will
ascertain its past and
current level of
compliance. By
December 31,2016,
EPA will establish
any corrective
actions needed. By
March 31, 2017,
EPA will develop a
compliance baseline
to measure future
improvement of
contractor
compliance. By June
30, 2017, EPA will
conduct acquisition
staff training. By
September 30, 2017
EPA will work with
the acquisition staff
on contractor
notification
regarding reporting
requirements, and by
December 31,2017,
EPA will assess the
FY 2017
improvement of
contractor reporting.
38
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Si nit eg v
Priority lor
I V 2017
Stnitegv \:irmli\e
Tsirgets iinil
Metrics
Reduce copier and printing
paper use and acquire uncoated
printing and writing paper
containing at least 30 percent
postconsumer recycled content
or higher.
No
This is not priority strategy at this
time, because in January 1990, EPA
issued an order directing contracts
offices to ensure that all new contracts
specify that contractors use recycled
paper for all reports required for
delivery to the Agency and the Grants
Administration Division to include in
all new grants and cooperative
agreements a special condition
requiring grantees and recipients of
cooperative agreement funds to use
recycled paper for reports submitted
to the Agency.
Identify and implement
corrective actions to address
barriers to increasing
sustainable acquisitions.
No
This is not a priority strategy at this
time, because as reported in the 2015
SSPP, EPA completed this strategy
during FY 2014.
Improve quality of data and
tracking of sustainable
acquisition through the Federal
Procurement Data System
(FPDS).
No
This is not a priority strategy at this
time, because EPA has served on one
SAMM sub-workgroup in FY 2015
and a second SAMM sub-workgroup
FY 2016 to assess and make
recommendations on improving the
FPDS data. The reports from both
sub-workgroups have been submitted
to the White House Council on
Environmental Quality. EPA also
conducts an annual Independent
Verification and Validation (IV&V)
review of the data reported in FPDS
fields compared to contract file
documentation and provides training
to the acquisition staff on the results
of the IV&V report, including
guidance reference for coding the
sustainable acquisition FPDS codes.
39
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Si nit eg v
Priority lor
I V 2017
. 1 iii-gets :iihI
Stmtegv \:irniti\e ., , .
Metrics
Incorporate compliance with
contract sustainability
requirements into procedures
for monitoring contractor past
performance and report on
contractor compliance in
performance reviews.
No
This was a four-phased strategy
inclusive of promotion, training,
implementation feedback, and
implementation analysis. Three phases
were completed from FY 2014
through FY 2015. EPA determined
that it was not feasible to implement
the fourth phase, sustainability criteria
in the Contractor Performance
Assessment Reporting System
(CPARS). CPARS is a government-
wide system, owned by NAVSEA;
EPA has no control over the past
performance measures included in
CPARS.
Review and update agency
specifications to include and
encourage products that meet
sustainable acquisition criteria.
No
This is not a priority strategy. The
strategy is not applicable to most
statements of work/statements of
objectives language contained in EPA
contracts. EPA is working with the
GSA Green Products Compilation
Team to facilitate the inclusion of
sustainability clauses into contracts.
At this time, EPA also plans to
include sustainable acquisition
requirements in the evaluation criteria
and/or factors in pertinent contracts,
which would allow for effective
monitoring and enforcement.
Identify opportunities to reduce
supply chain emissions and
incorporate criteria or contractor
requirements into procurements.
Yes
Although not required by Section 15
of EO 13693, Supply Chain GHG
Management, which requires the
seven largest federal procuring
agencies to develop annual plans to
implement five new procurements that
include contractor GHG management
requirements or include evaluation
criteria that consider GHG
management practices, EPA has
volunteered to participate in this
initiative. As such, EPA's 2016
Procurement Plan to Reduce Supply
Chain GHG Emissions is attached as
Appendix 3 to the SSPP.
Through June 30,
2017, EPA will
monitor and measure
this strategy at six
and 12-month
milestones based on
actual contract
requirements for
contractors to
disclose GHG
emissions, establish
targets for
reductions, and
provide GHG
reporting as a
contract deliverable.
40
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Goal 7: Pollution Prevention and Waste Reduction
Pollution Prevention and Waste Reduction Goal
EO 13693 section 3(j) requires that Federal agencies advance waste prevention and pollution
prevention and to annually divert at least 50 percent of non-hazardous construction and
demolition debris. Section 3(j)(ii) further requires agencies to divert at least 50 percent of non-
hazardous solid waste, including food and compostable material, and to pursue opportunities for
net-zero waste or additional diversion.
Reporting on progress toward the waste diversion goal will begin with annual data for FY 2016.
Pollution Prevention & Waste Reduction Strategies
Slrsitegv
Priority
lor l-"Y Slrsitcgv \:irriili\c
2017
Tiirgets ml Metrics
Report in accordance wilh the
requirements of sections 301
through 313 of the
Emergency Planning and
Community Right-to-Know
Act of 1986 (42 U.S.C
11001-11023).
i\o
EPA continues to report in
accordance with sections 301-313
EPCRA, leveraging internal
reporting mechanisms to confirm
which facilities are reporting via
the Toxic Release Inventory.
However, this is not one of EPA's
priority strategies for this area.
Reduce or minimize the
quantity of toxic and
hazardous chemicals
acquired, used, or disposed
of, particularly where such
reduction will assist the
agency in pursuing agency
greenhouse gas reduction
targets.
No
All of EPA's laboratories have
chemical management committees
that meet periodically to discuss
opportunities for reducing
chemicals purchased, reducing
chemical waste generation,
strengthening chemical
management systems, and adopting
analytical techniques that use fewer
chemicals. However, this is not one
of EPA's priority strategies for this
area.
Eliminate, reduce, or recover
refrigerants and other fugitive
emissions.
No
EPA requires ozone-depleting
substance (ODS) management
plans and inventories for all sites
that use ODS-containing
equipment. Plans must include
phase-out strategies and inventories
for Class I and Class II ODSs.
However, this is not one of EPA's
priority strategies for this area.
41
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Priority
Striilegv lor l-'Y Slrsilcgv N:irrsili\o
2017
Tsirgels :tiul Metrics
Reduce waste generation
through elimination, source
reduction, and recycling.
Yes
EPA requires reporting locations to
provide facility waste generation
and diversion data, and encourages
waste reduction, recycling, and
composting to support internal
agency wide waste diversion goals.
EPA also collects construction and
demolition (C&D) waste and
recycling data to identify
opportunities for improvement.
EPA has begun planning for waste-
to-energy (WTE) data collection
and analysis, and continues to
encourage all reporting locations to
implement waste reduction and
diversion strategies.
EPA will continue to
pursue its internal goal of
60 percent diversion of
nonhazardous solid waste
through June 30, 2017.
EPA will begin to evaluate
internal strategies to meet
new federal waste
management guidance,
anticipated for release in
2016, and will begin
collecting WTE data,
where applicable by June
30, 2017. EPA will
continue to pursue a C&D
waste diversion rate of 75
percent for all new
construction and
renovation projects
through June 30, 2017.
Implement integrated pest
management (IPM) and
improved landscape
management practices to
reduce and eliminate the use
of toxic and hazardous
chemicals and materials.
Yes
EPA implements IPM, hardscape
management, and/or landscape
management best practices where
applicable to reduce or eliminate
the use of toxic and hazardous
chemicals. Facilities participating
in the Agency's internal Guiding
Principles certification conduct a
thorough review of their IPM plans
to ensure all applicable IPM best
practices are incorporated. EPA is
implementing recommendations
from 17 pollinator site assessments
conducted in 2015, implementing
IPM best practices with pollinator
protection strategies, where
feasible, at EPA-owned locations.
EPA will continue to
develop updates to
landscape management
plans, where appropriate,
to address pollinator
protection through June
30, 2017. EPA will
develop updated internal
guidance on IPM for
facilities in EPA's internal
Guiding Principles
certification process by
June 30, 2017.
Develop or revise agency
chemical inventory plans and
identify and deploy chemical
elimination, substitution,
and/or management
opportunities.
No
EPA promotes responsible
chemical management and requires
chemical management plans at all
laboratories; however, this is not
one of EPA's priority strategies in
this area.
42
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Priority
Striilegv lor l-'Y Slrsilcgv N:irrsili\o
2017
Tsirgels :tiul Metrics
Inventory current HFC use
and purchases.
Yes
EPA requires its EMS reporting
locations to inventory Class I and
Class II ODSs, and the Agency has
initiated planning to capture and
provide data on other refrigerants,
such as HFC chemicals.
EPA will begin requesting
all reporting locations to
incorporate HFCs in
annual inventory reporting
for FY 2016 by June 30,
2017.
Require high-level waiver or
contract approval for any
agency use of HFCs.
Yes
EPA requires EMS reporting
locations to have written ODS
management plans, to develop
ODS inventories, and to phase out
applicable Class I and Class II
ODSs. EPA is leveraging this
reporting process to include HFCs,
to identify where the agency is
using HFCs, and to evaluate
options for a waiver process.
EPA will develop a
process to establish high-
level waivers for HFC use
by June 30, 2017.
Ensure HFC management
training and recycling
equipment are available.
Yes
EPA plans to provide training on
HFC management and recycling to
facility safety and health managers.
EPA will initiate planning
and development of
training on HFC
management by June 30,
2017.
43
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Goal 8: Energy Performance Contracts
Performance Contracting Goal
EO 13693 section 3(k) requires that agencies implement performance contracts for Federal
buildings. EO 13693 section 3(k)(iii) also requires that agencies provide annual agency targets
for performance contracting. EPA's commitment under the President's Performance Contracting
Challenge is $5 million in contracts awarded by the end of calendar year 2016. EPA's targets for
the next two fiscal years are:
FY 2017: $0.6 million
FY 2018: $0.6 million
Taking into account the energy intensity reduction goal of 17.5 percent by FY 2025 from the FY
2015 baseline, and using data from recent ESPC awards to determine a $1 investment per 4,500
Btus saved factor, EPA calculated its total required investment over eight years to be $40.1
million. However, the Agency was able to subtract its FY 2015 energy investment and an
investment in a performance contract-based solar PV installations currently underway at one of
its laboratories, bringing the total eight-year investment to $12.2 million (an annual investment
of $1.5 million). EPA calculated 38 percent of that amount (due to the use of non-performance
contracting or direct investment) to reach an annual performance target of $0.6 million.
Chart: Progress Toward Target under the President's Performance Contracting Challenge
EPA Progress Toward Target under the President's Performance Contracting Challenge
$10M
$9M
$8M
Additional Pipeline Investment:
$5M
$7M
$6M
$5M
PPCC Commitment: $5M
$9,6M
$4M
$3M
~ In the Pipeline But Not Yet Awarded
~ Awarded
$2M
$1M
$0M
44
Preliminary Data as of 3/15/2016
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Performance Contracting Strategies
Strsitcgv
Priority lor l-'Y
2017
Strsitcgv NiiiTiilhc
Tsirgels iintl Metrics
L Lilizc performance contracting
to meet identified energy
efficiency and management
goals while deploying life-cycle
cost effective energy and clean
energy technology and water
conservation measures.
Yes
LPA is examining new
performance contracting
opportunities, taking
into account the
recommendations for
laboratory consolidation
from the Synthesis
Report of the U.S. EPA
Laboratory Enterprise
Evaluation.
LPA w ill make significant
progress on identifying one
new performance contracting
opportunity by June 30, 2017.
Fulfill existing agency target/
commitments towards the PPCC
by the end of CY16.
Yes
EPA is making
significant progress
toward completing a 1.5
megawatt photovoltaic
(PV) array at its Edison,
New Jersey, laboratory
that combines an energy
savings performance
contract with a power
purchase agreement.
EPA will continue to make
significant progress towards
the completion of the solar
PV array installation at the
Edison, New Jersey,
laboratory by December 31,
2016, with a target of
completing the installation no
later than June 30, 2017.
Evaluate 25% of agency's most
energy intensive buildings for
opportunities to use
ESPCs/UESCs to achieve goals.
Yes
EPA is examining new
performance contracting
opportunities, taking
into account the
Synthesis Report of the
U.S. EPA Laboratory
Enterprise Evaluation,
and is focusing on its
most energy-intensive
facilities that are not
slated for consolidation.
EPA will make significant
progress on identifying one
new performance contracting
opportunity at an energy-
intensive laboratory by June
30, 2017.
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Priority lor l-'Y
2017
Slrsilcgv \:irr:ili\c
Tiirgets ;iiicl Metrics
Prioritize top ten portfolio wide
projects which will provide
greatest energy savings
potential.
Yes
EPA continually
updates its Energy
Strategy framework to
prioritize top energy-
saving projects at its
reporting facilities and
continues to identify
other energy savings
opportunities through
ongoing facility energy
assessments, taking into
account the
recommendations of the
Synthesis Report of the
U.S. EPA Laboratory
Enterprise Evaluation.
EPA will continue to
maintain and update its
Energy Strategy program to
identify and prioritize the top
10 most cost-effective energy
savings projects at its
facilities by June 30, 2017.
Identify and commit to include
onsite renewable energy projects
in a percentage of energy
performance contracts.
No
Pursuing additional
onsite renewable energy
projects using
performance contracting
is not one of the
Agency's top strategies
in this area until the
Agency has a chance to
assess the performance
of the PV array being
installed at its Edison,
New Jersey, laboratory.
Submit proposals for technical
or financial assistance to FEMP
and/or use FEMP resources to
improve performance
contracting program.
No
Submitting a proposal
for technical or
financial assistance
from FEMP is not one
of the Agency's top five
strategies at this time.
Work with FEMP/USACE to
cut cycle time of performance
contracting process, targeting a
minimum 25% reduction.
No
Reducing the cycle time
of EPA's performance
contracting process is
not one of the Agency's
top five strategies in
this area.
Ensure agency legal and
procurement staff are trained by
the FEMP ESPC/UESC course
curriculum.
No
Participating in FEMP
trainings is not one of
the Agency's top five
strategies in this area.
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Goal 9: Electronics Stewardship and Data Centers
Electronics Stewardship Goals
EO 13693 Section 3(1) requires that agencies promote electronics stewardship, including:
procurement preference for environmentally sustainable electronic products; establishing and
implementing policies to enable power management, duplex printing, and other energy efficient
or environmentally sustainable features on all eligible agency electronic products; and employing
environmentally sound practices with respect to the agency's disposition of all agency excess or
surplus electronic products.
Agency Progress in Meeting Electronics Stewardship Goals
Procurement Goal: At least 95 percent of monitors, PCs, and laptops acquired meets
environmentally sustainable electronics criteria (EPEAT registered).
FY 2015 Progress: 94.3 percent
Power Management Goal: 100 percent of computers, laptops, and monitors has power
management features enabled.
FY 2015 Progress: 100 percent of equipment has power management enabled.
49 percent of equipment has been exempted.
End-of-Life Goal: 100 percent of electronics disposed using environmentally sound
methods, including GSA Xcess, Computers for Learning, Unicor, U.S. Postal Service Blue
Earth Recycling Program, or Certified Recycler (R2 or E-Stewards).
FY 2015 Progress: 100 percent
Data Center Efficiency Goal
EO 13693 Section 3(a) states that agencies must improve data center efficiency at agency
facilities, and requires that agencies establish a power usage effectiveness target in the range of
1.2 to 1.4 for new data centers and less than 1.5 for existing data centers.
47
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Electronics Stewardship Strategies
I'rioritv
Slrntoay for l-'Y Slrsitcgv \sirrsiti\c T:ir«els :inil Metrics
2017
Use government-wide
strategic sourcing vehicles to
ensure procurement of
equipment that meets
sustainable electronics
criteria.
Yes
In February 2016, the agency
issued an acquisition policy within
the EPA Acquisition Guide (and
supplementing the FAR). The
policy, Requirement for Use of
Strategic Sourcing Contract
Vehicles, specifies that in
accordance with OMB
memorandum M-16-02. Cateaorv
As part of its OMB
Scorecard efforts, EPA
will review sample
contract actions from the
first and second quarters of
FY 2016 by July 31, 2016,
and sample contract
actions from the third and
fourth quarters of FY 2016
by January 31, 2017.
Management Policv 15-1. dated
October 16. 2015. computers shall
only be purchased from one of
three government-wide acquisition
contracts: NASA Solutions for
Enterprise-Wide Procurement
(SEWP), GSA's IT Schedule 70, or
NIH's Chief Information Officer-
Commodities and Solutions (CIO-
CS). The policy mandates that
strategic sourcing contract vehicles
are required first sources (with
limited exceptions) and is
applicable to all purchases
regardless of dollar value.
Enable and maintain power
management on all eligible
electronics; measure and
report compliance.
Yes
A new Data Center Energy
Practitioner position (discussed
below) will enable the National
Computer Center (NCC) to manage
power utilization and report
compliance on all equipment in the
Agency's core data centers and
provide advice and support to data
center managers of all agency non-
core data centers.
EPA will define the
position description for the
Data Center Energy
Practitioner and submit the
package by September 30,
2016 to the Office of
Human Resources, for
hiring during the first
quarter of FY 2017.
Implement automatic
duplexing and other print
management features on all
eligible agency computers
and imaging equipment;
measure and report
compliance.
No
EPA will continue to implement its
existing policies for duplexing and
deploy duplex-enabling on new
eligible computers and network
printers, but this is not one of the
Agency's top priorities at this time.
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Priority
Striilegv lor l-'Y Slrsilcgv N:irrsili\o
2017
Tsirgels :tiul Metrics
Ensure environmentally
sound disposition of all
agency excess and surplus
electronics, consistent with
Federal policies on disposal
of electronic assets, and
measure and report
compliance.
Yes
To ensure continued stewardship of
the agency's electronic assets, EPA
will continue to implement
environmentally sound disposition
of electronic assets through
approved programs and submit data
annually to GSA. EPA will also
continue to monitor compliance
and use only Responsible
Recycling certified recyclers. EPA
will also pursue environmentally
sound disposition of mobile
devices, implementing agreements
with eCycle, Verizon, and AT&T
for sustainable asset recovery and
recycling of mobile devices.
EPA will strive to achieve
a rate of 75 percent or
higher for IT product
donations through GSA's
CFL program on an
ongoing basis through
lune 30, 2017.
Improve tracking and
reporting systems for
electronics stewardship
requirements through the
lifecycle: acquisition and
procurement, operations and
maintenance, and end-of-life
management.
Yes
EPA will continue to use existing
mechanisms for tracking and
reporting electronics stewardship
data and evaluate areas for
improvement across the lifecycle of
electronics acquisition, O&M, and
end-of-life management. EPA will
continue to leverage its agency
Electronics Stewardship working
group to ensure coordination of
improvement initiatives. EPA will
research if applicable contracts
contain clauses and specifications
pertaining to life-cycle
management. If the research
identifies applicable contracts that
do not contain adequate clauses
and/or specifications, EPA will
work with contracting staff to
incorporate this language in future
contracts.
EPA will continue to
implement industry best
practices from the asset
management standard (ISO
55000:2014), through June
30, 2017. By December
31, 2017, EPA will initiate
and complete research to
determine if applicable
contracts contain clauses
and specifications
pertaining to life-cycle
management.
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Data Center Efficiency Strategies
.. Priority lor .. .
Slriilcgv Slrsilcgv N:irr:ili\o
Tsirgels ;nul Metrics
Develop, issue, and
implement policies,
procedures, and
guidance for data
center energy
optimization,
efficiency, and
performance.
Yes
EPA plans to consolidate data centers
under the Federal Data Center
Consolidation Initiative (FDCCI),
closing 40 percent of the Agency's
non-core data centers.
EPA will initiate closure of
50 percent of non-core data
centers by October 30, 2016.
Install and monitor
advanced energy
meters in all data
centers (by FY 2018)
and actively manage
energy and power
usage effectiveness.
Yes
EPA will initiate planning to prioritize
installation of advanced energy meters
across agency data centers.
EPA will make progress on
installing advanced energy
meters at EPA data centers
on an ongoing basis through
lune 30, 2017.
Minimize total cost of
ownership in data
center and cloud
computing operations.
Yes
EPA plans to implement intra-agency
cross-geographical continuity of
operations (COOP) through replication
and backup between the agency's data
centers, instead of hiring external
COOP sites.
EPA will initiate plans to
achieve $250,000 per year
savings from discontinuing
use of one disaster recovery
and COOP site through June
30, 2017.
Identify, consolidate,
and migrate obsolete,
underutilized, and
inefficient data centers
to more efficient data
centers or cloud
providers; close
unneeded data centers.
Yes
EPA will replace obsolete equipment
through routine equipment refresh
cycles and leverage virtualization
technologies to ensure the maximum
practical utilization of IT resources.
Virtualization utilization must vary
according to the specific workload
associated with each virtualization
cluster. EPA will identify measures
appropriate for each environment and
the excess capacity required to provide
for scalability.
EPA will surplus 100
percent of obsolete
equipment on an ongoing
basis through June 30, 2017.
Improve data center
temperature and air-
flow management to
capture energy savings.
Yes
EPA will raise temperatures in its
NCC-operated data centers to reduce
air conditioning energy and cost
requirements. The Agency plans to
procure and install new airflow tiles
strategically located to maximize
efficient cooling and prototype cold
aisle containment barriers to ensure
that cool air is directed to computer
systems.
On a quarterly basis through
June 30, 2017, EPA will
continue to track energy
consumption measures in an
effort to achieve 25 percent
less energy consumption in
NCC-operated data centers
by 2020.
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Slrsilcgv
Priority for
I V 2017
Slrsilcgy \:irr:ilnc
Tsirgels ;nul Metrics
Assign certified Data
Center Energy
Practitioner(s) to
manage core data
center(s).
Yes
EPA will create a full time position for
a certified Data Center Energy
Practitioner to advise and act as the
agent of the NCC director in managing
energy at the Agency's core data
centers and provide advice and support
to managers of the Agency's non-core
data centers.
EPA will initiate efforts to
fill this position by
September 30, 2016, for
hiring during the first quarter
of FY 2017.
51
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Goal 10: Climate Change Resilience
EO 13653, Preparing the United States for the Impacts of Climate Change, outlines federal
agency responsibilities for supporting climate resilient investment; managing lands and waters
for climate preparedness and resilience; providing information, data, and tools for climate change
preparedness and resilience; and planning.
EO 13693 Section 3(h)(viii) states that as part of building efficiency, performance, and
management, agencies should incorporate climate-resilient design and management elements
into the operation, repair, and renovation of existing agency buildings and the design of new
agency buildings. In addition, Section 13(a) requires agencies to identify and address projected
impacts of climate change on mission-critical water, energy, communication, and transportation
demands and consider those climate impacts in operational preparedness planning for major
agency facilities and operations. Section 13(b) requires agencies to calculate the potential cost
and risk to mission associated with agency operations that do not take into account such
information and consider that cost in agency decision-making.
Climate Change Resilience Strategies
Priority for
I V 2UI7
Strsitcgv NiiiTiilhc
Tiirgets nil
Metrics
Strengthen agency external
mission, programs, policies and
operations (including grants,
loans, technical assistance, etc.)
to incentivize planning for, and
addressing the impacts of,
climate change.
Yes
One of the Strategic Measures on
climate adaptation in the FY 2014-
2018 EPA Strategic Plan is to have
240 state, tribal, and community
partners incorporate climate change
adaptation into the implementation of
their environmental programs
supported by major EPA financial
mechanisms (grants, loans, contracts,
and technical assistance agreements).
This goal fulfills directives in the
President's Climate Action Plan, EO
13653, and EO 13693 to modernize
federal programs to support climate-
resilient investments in states, tribes,
and local communities.
EPA will continue to
support climate
resiliency
investments through
its categorical and
discretionary grant
programs and other
financial
mechanisms. For
example, EPA is
working to support
tribal drought
resilience through
EPA's General
Assistance Program
(GAP) and specific
set-aside funds for
tribes through the
State Revolving
Funds on an ongoing
basis through June
30, 2017.
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Priority for
FY 2017
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Metrics
Update and strengthen agency
internal mission, programs,
policies, and operations to align
with the Guiding Principles,
including facility acquisition,
planning, design, training, and
asset management processes, to
incentivize planning for and
addressing the impacts of
climate change.
No
EPA Administrator Gina McCarthy
signed EPA's revised "Policy
Statement on Climate Change
Adaptation" in June 2014; therefore,
this is not one of the Agency's top
five strategies in this area. This policy
statement reaffirmed the commitments
of EPA's principles to adaptation
efforts.
Update emergency response,
health, and safety procedures
and protocols to account for
projected climate change,
including extreme weather
events.
No
EPA updated its emergency response
plans in FY 2013 to account for
extreme weather events. EPA's Office
of Land and Emergency Management
(OLEM) also produced a Climate
Change Adaptation Implementation
Plan that identifies the vulnerabilities
of Emergency Response programs to
climate change and actions to address
them. The Implementation Plan
identifies actions to ensure that
Emergency Operations Center staff
receive the most accurate and
comprehensive information that takes
into consideration changes in climate.
No new updates are anticipated in FY
2016, so this is not one of the
Agency's top five strategies in this
area.
Ensure climate change
adaptation is integrated into both
agencywide and regional
planning efforts, in coordination
with other Federal agencies as
well as state and local partners,
Tribal governments, and private
stakeholders.
Yes
EPA's Climate Change Adaptation
Plan identifies 10 Agencywide
priorities for addressing the
vulnerabilities of its mission to
climate change and for integrating
climate adaptation into its programs,
policies, rules and operations. The 17
Climate Change Adaptation
Implementation Plans produced by
EPA's Program and Regional Offices
provide more detail on how each
office will carry out the work called
for in the Agencywide Plan and
provide a roadmap for how EPA will
continue to implement the Agency's
programs, serving communities all
across the country that are facing
climate-related challenges, to protect
human health and the environment
even as the climate changes.
The 17 Climate
Change Adaptation
Implementation
Plans contain over
550 priority
commitments by the
Agency with specific
targets/metrics to
measure success;
EPA will continue to
implement them on
an ongoing basis
through June 30,
2017.
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Priority for
FY 2017
Slrsilcgv N:irr:i(i\o
Tiirgets nil
Metrics
Ensure that vulnerable
populations potentially impacted
by climate change are engaged
in agency processes to identify
measures addressing relevant
climate change impacts.
Yes
One of the 10 Agency wide priorities
identified in EPA's Climate Change
Adaptation Plan calls for the Agency
to place special emphasis on, and
work in partnership with,
overburdened populations. Certain
parts of the population, such as
children, elderly, low income
communities, tribes and indigenous
people, environmental justice
communities, and small rural
communities can be especially
vulnerable to the impacts of climate
change. The Agency will continue to
engage the most vulnerable
communities to improve their capacity
to prepare for and avoid damages
from climate change impacts.
Each of the 17
Program and
Regional Office
Implementation
Plans describe how
they will continue to
identify populations
and places that are
vulnerable to climate
change and work
with them to
strengthen adaptive
capacity; EPA will
continue this work
on an ongoing basis
through June 30,
2017.
Identify interagency climate
tools and platforms used in
updating agency programs and
policies to encourage or require
planning for, and addressing the
impacts of, climate change.
Yes
Per Section 10 of EO 13693, EPA and
GSA have created an EO 13693
Regional Interagency Workgroup,
which has been convening regularly to
coordinate interagency efforts at the
regional level on four key issues:
sustainable operations of federal fleet
vehicles; water resource management
and drought response; climate change
preparedness and resilience planning;
and opportunities for collective
procurement of clean energy for
multiple agency buildings.
EPA and GSA will
continue to convene
the Regional
Interagency
Workgroup at least
bimonthly and
identify and
implement showcase
projects on an
ongoing basis
through June 30,
2017.
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Appendices
EPA Fleet Management Plan and Vehicle Acquisition Methodology Report
Multi-Modal Access Plan
2016 Procurement Plan to Reduce Supply Chain Greenhouse Gas Emissions
EPA Climate Adaptation Survey Response
55
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May 2016
«Ur< ? > , J
FY 2016
Fleet Management Plan and
Budget Narrative
&EPA
U.S. Environmental Protection Agency
Office of Administration and Resources Management
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Contents
(A) Introduction 1
(B) Vehicle Acquisition and Replacement Strategies 1
(C) Telematics Acquisition Strategies 3
(D) Efforts to Control Fleet Size and Cost 3
(E) Vehicle Assignments and Vehicle Sharing 5
(F) Vehicle Allocation Methodology (VAM) Planning 6
(G) Agency-wide Vehicle Management Information System 7
(H) Justification for Restricted Vehicles 8
(I) Impediments to Optimal Fleet Management 9
(J) Anomalies and Possible Errors 10
(K) Summary and Contact Information 11
Appendix A. FY 2016 VAM Survey Questions 13
FY 2016 EPA FLEET MANAGEMENT PLAN AND BUDGET NARRATIVE
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(A) Introduction
(1) Briefly describe your agency's primary/core mission and how your fleet is configured to support it.
The Environmental Protection Agency's (EPA) primary mission is to protect human health and the
environment. The Agency's motor vehicle fleet is used to support this mission; motor vehicles (hereafter
referred to simply as "vehicles") are used to support monitoring and testing of environmental conditions,
environmental disaster and clean-up response, enforcement of federal environmental regulations, and
employee transportation for other official duties.
(2) Please describe the organizational structure and geographic dispersion of your fleet.
The Agency's ten regions cover the United States and its territories, including Guam, American Samoa,
Puerto Rico, and the U.S Virgin Islands. EPA manages a decentralized vehicle fleet with both Regional and
Program Office fleet components that support the Agency's primary and ancillary missions.
(3) Describe your agency's ancillary missions, such as administrative functions, and how your fleet
supports them.
Vehicles are used to support such ancillary missions as: administrative functions, official travel,
environmental testing, emergency response (ER), and law enforcement (LE).
(4) Describe how vehicles are primarily used, and how do mission requirements translate into the need
for particular vehicle quantities and types.
Most vehicles operate within motor pools, meaning vehicles can be shared across different EPA
organizations located a single geographic location. Some vehicles, such as specialized ER, LE, and
special purpose vehicles are excluded from motor pool use. In other cases, vehicles may be assigned to
individuals such as specific senior management officials, LE officers, or On-Scene Coordinators (OSCs).
Each Regional or Program Office fleet determines how many and what types of vehicles are needed
based primarily on mission requirements, vehicle availability, and budgetary considerations.
(B) Vehicle Acquisition and Replacement Strategies
(1) Describe your agency's vehicle sourcing strategy and decision(s) for purchasing/owning vehicles
compared with leasing vehicles through GSA Fleet or commercially.
EPA complies with vehicle acquisition regulations through managerial controls as well as the education of
Regional and Program Office Fleet Managers. All vehicle acquisitions must be approved by EPA's Safety
and Sustainability Division (SSD) prior to finalization. SSD reviews proposed acquisitions for compliance
with federal and Agency requirements. SSD will not approve vehicle orders if they are not alternative fuel
vehicles (AFVs) (which includes hybrid electric vehicles [HEVs], plug-in hybrid electric vehicles [PHEVs],
and low greenhouse gas-emitting vehicles [LGVs]), unless otherwise exempt. Additionally, SSD educates
fleet managers on acquisition requirements via trainings and newsletters to ensure Agency compliance.
Per 31 U.S.C. 1343(b), EPA is not authorized to purchase passenger vehicles absent explicit statutory
authority. Therefore, EPA currently leases a majority of its fleet from the General Services Administration
(GSA). EPA is required to lease vehicles from GSA unless GSA is unable to provide vehicles that meet
FY 2016 EPA FLEET MANAGEMENT PLAN AND BUDGET NARRATIVE
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vvEPA
EPA's mission requirements. In these cases GSA issues a waiver granting EPA authorization to pursue
acquisition from alternate sources. GSA is routinely the most inexpensive source for leasing vehicles, and
as a result, EPA will continue to source its vehicle acquisitions from GSA for the foreseeable future, with
rare exceptions. EPA purchases vehicles only for such approved uses as mobile laboratories or emissions
testing activities. In most cases, vehicles are purchased because they require significant additional
investment in upgrades or specialized equipment, or are otherwise not practicable to lease via GSA.
(2) Describe your agency's plans and schedules for locating AFVs in proximity to AFV fueling stations.
As part of the acquisition approval process, SSD confirms that ethanol (E85) fueling infrastructure is
locally available prior to placing flex-fuel vehicles (FFVs). SSD checks any fleet location requesting an FFV
acquisition using the Department of Energy Alternative Fuel Station Locator to ensure that E85
infrastructure is located within five miles of the fleet location, in order to maximize the amount of E85
used. This helps the Agency to maximize alternative fuel consumption and lower GHG emissions.
(3) Describe your agency's approach to areas where alternative fuels are not available and whether
qualifying LGVs or zero emission vehicles (ZEVs) are being placed in such areas.
For fleet locations without access to E85 infrastructure, EPA approves ZEV, PHEV, HEV, and LGV
acquisitions unless fleet managers provide a reasonable justification for another vehicle type (via a
functional needs exemption request), in accordance with Agency internal controls.
(4) EO 13693 requires agencies to reduce greenhouse gas (GHG) emissions as compared to a 2014
baseline. Describe your agency's plans to meet this goal. If funding is required to comply with this
mandate, do you have documentation that it has been requested?
EPA's plan to meet the 30 percent per-mile GHG reduction requirement is twofold. The strategy includes a
focus on (l)fuel efficient acquisitions and replacements (including AFVs, HEVs, PHEVs, ZEVs, and LGVs)
and (2) continued use of alternative fuels, primarily E85 and electricity, which are favorable under
Department of Energy (DOE) GHG calculations. EPA has already reduced per-mile GHG emissions by 4.9
percent from 416.9 carbon dioxide equivalent (C02e) grams per mile (GPM) in Fiscal Year (FY) 2014 to
396.3 C02e GPM in FY 2015.
(5) EO 13693 requires agencies to acquire ZEVs as an increasing percentage of passenger vehicle
acquisitions. Describe your agency's plans to meet this goal. If funding is required to comply with this
mandate, do you have documentation that it has been requested?
EPA will ensure compliance with the PHEV/ZEV acquisition requirement by reviewing all vehicle orders at
the Agency level prior to submission, and seeking opportunities to acquire ZEVs. SSD will ensure that
PHEVs or ZEVs account for at least 20 percent of subject acquisitions in Calendar Year (CY) 2021 and 50
percent of subject acquisitions in CY 2026 and thereafter. SSD will work with component fleets to ensure
that charging infrastructure is feasible and installed prior to vehicle delivery. PHEV and ZEV acquisitions
and associated infrastructure costs will require significant additional funding, assuming current cost
levels remain constant or even slightly reduced. EPA is aware of potential funding obstacles and will begin
taking steps to prepare for these additional costs.
2
FY 2016 EPA FLEET MANAGEMENT PLAN AND BUDGET NARRATIVE
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(C) Telematics Acquisition Strategies
(1) EO 13693 requires agencies to incorporate telematics into the fleet. Describe your agency's plans to
meet this goal.
Beginning in Fiscal Year (FY) 2017, EPA will require its fleet to procure telematics equipment for new
passenger and light-duty vehicle acquisitions (and for medium duty vehicles, where appropriate) via GSA's
schedule offerings. All vehicle acquisitions will be reviewed by SSD to ensure that 100 percent of subject
vehicles include telematics units.
(2) If funding is required to comply with this mandate, do you have documentation that it has been
requested?
EPA is aware of potential funding obstacles to meet this requirement and is taking action to prepare for
these additional costs.
(3) Has the agency acquired the telematics system through GSA or directly from a vendor/company?
EPA has not acquired telematics systems as of FY 2016, but anticipates acquiring this system and
equipment through GSA in FY 2017 and thereafter.
(4) Describe the type of telematics technology installed (satellite, cellular or radio frequency identification.
As of FY 2016, EPA does not own or operate telematics in its vehicle fleet.
(5) What type of telematics features are installed in your vehicles?
As of FY 2016, EPA does not own or operate telematics in its vehicle fleet. However, EPA plans to acquire
a telematics system that includes the all vehicle diagnostics features mandated by Executive Order (EO)
13693, including fuel consumption, emissions, maintenance, utilization, idling, speed, and location data.
(6) Describe the obstacles encountered, lessons learned, and any experiences or other information that
may benefit other agencies.
As of FY 2016, EPA does not own or operate telematics in its vehicle fleet.
(D) Efforts to Control Fleet Size and Cost
(1) Provide an explanation for any measurable change in your agency's fleet size, composition, and/or
cost or if you are not meeting optimal fleet goals (based on agency VAM study results).
Following the guidance of GSA Bulletin FMR B-30, issued August 22, 2011, EPA conducted its first vehicle
allocation methodology (VAM) study following finalization and submission of FY 2011 data. EPA
conducted annual VAM studies from FY 2011 through FY 2015. EPA Is incorporating the new VAM
requirements of EO 13693 into its FY 2016 VAM study.
EPA's first VAM, following the FY 2011 Federal Automotive Statistical Tool (FAST) data submission,
resulted in a projected reduction of 48 vehicles (4.2 percent of total fleet inventory) to reach EPA's
optimal fleet. Since FY 2011, EPA has eliminated 159 vehicles, or 13.8 percent of its total fleet, far
FY 2016 EPA FLEET MANAGEMENT PLAN AND BUDGET NARRATIVE
3
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vvEPA
exceeding Agency goals for vehicle reductions. FAST reportable annual fleet costs (indirect costs,
maintenance costs, depreciation, lease costs, and fuel costs) have decreased from $7,429,091 in FY
2012 to $5,387,517 in FY 2015, a 27 percent reduction. Figure 1 provides a summary of EPA's VAM
eliminations from FY 2012 to 2014.
Figure 1. Actual Vehicle Fleet Inventory Reductions
End of Year
Inventory
Vehicle
Eliminations
% Decrease
from Baseline
FY 2011 (Baseline)
1,145 vehicles1
N/A
N/A
FY 2012
1,085 vehicles
60 vehicles2
5.2%
FY 2013
1,039 vehicles
46 vehicles
4.0%
FY 2014
1,007 vehicles
32 vehicles
2.8%
FY 2015
986 vehicles
21 vehicles
1.8%
Total
N/A
159 vehicles
13.8%
EPA has exceeded its FY 2015 goal of reducing its fleet by 4.2 percent of total fleet inventory. The Agency
continues to seek unnecessary and under-utilized vehicles through the ongoing FY 2016 VAM study.
(2) Describe the factors that hinder attainment of your optimal fleet (e.g., budgetary, other resource
issues, mission changes, etc.).
EPA has met and exceeded its FY 2015 fleet reduction goal.
(3) Discuss any trends toward larger, less fuel-efficient vehicles and the justifications for such moves.
As a result of VAM efforts, EPA is trending towards a fleet of smaller, more fuel-efficient vehicles. SSD
emphasized vehicle right-sizing in the FY 2014 through FY 2016 VAM surveys and found that many
vehicles are able to be replaced with smaller vehicles as they become eligible for replacement. EPA will
continue to use these findings to ensure that future replacements are like-sized or smaller for both fuel
and cost savings.
(4) Are you aware of and do you consider alternatives (short term rental, pooling, public transportation,
etc.) to adding a vehicle to the agency's fleet?
See response to section (E)(3).
1 After submission of the FY 2012 VAM, EPA received updated guidance from GSA and DOE regarding the definition of "special
purpose vehicles," prompting the Agency to conduct an internal review of all special purpose designations and correct
improper designations. As a result, EPA's FY2011 VAM baseline of 1,145 differs from the FY2011 Federal Automotive
Statistical Tool (FAST) inventory of 1,102 because 43 vehicles were incorrectly designated as special purpose and, therefore,
not reported into FAST.
2 The FY 2012 vehicle elimination figure includes four vehicles that were incorrectly included in the VAM inventory. These
vehicles were special purpose vehicles and not FAST reportable, and therefore were removed from EPA's VAM inventory.
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(5) Discuss the basis used for your future cost projections (published inflation estimates, historical
trends, flat across-the-board percentage increases, mission changes, etc.)
EPA based future fleet cost projections on several factors, including historical trends, estimated changes
in fleet size, and future mission needs. For example, EPA uses historical trends to project future vehicle
ownership (i.e., fewer commercially-leased vehicles due to a shift towards GSA leases and vehicle
reductions, respectively). EPA projects fuel costs based on historical trends. EPA also reviews current fleet
size and projected fleet size when developing cost estimates. As a result, cost estimates are not projected
to deviate significantly from current levels.
(E) Vehicle Assignments and Vehicle Sharing
(1) Describe how vehicles are assigned at your agency (individuals, offices, motor pools).
EPA assigns vehicles to authorized vehicle operators based on factors such as mission need, mission
criticality, passenger and cargo requirements, and availability of reasonable alternatives (e.g., public
transit, teleconferencing, or shuttle bus service). In some cases, vehicles are assigned to specific senior
management officials, LE officers, or OSCs, but most vehicles operate within motor pools.
(2) Describe your agency's efforts to reduce vehicles assigned to a single person wherever possible.
The vast majority of EPA vehicles are not assigned to specific individuals. However, there are scenarios
where single-user vehicles are essential for mission operations, including those listed in Section (E)(1).
EPA has sought to keep single-user vehicle assignments to a minimum for budgetary purposes and
continues to monitor this via the VAM process and other internal controls. Single-user assignments are a
small subset of the EPA vehicle fleet.
(3) Describe pooling, car sharing, and shuttle bus consolidation initiatives as well as efforts to share
vehicles internally or with other Federal activities.
SSD stresses the importance of trip consolidation and use of mass transit, video-conferencing, and
teleconferencing to Regional and Program Office fleet components. All component fleets utilize some or
all of these strategies to reduce reliance on the vehicle fleet and help conserve fuel and fleet costs. SSD
has educated vehicle operators and fleet managers on ride-sharing practices in order to lower overall
vehicle miles traveled (VMT) and optimize fleet efficiency. Reduced reliance on the vehicle fleet results in
lower vehicle demand, which can lead to fleet consolidation. Additionally, EPA operates a shuttle bus
service between its Washington, DC offices in conjunction with other federal agencies, as well. Due to the
unique nature of EPA's mission, it is sometimes necessary for vehicles to be assigned to specific
employees such as OSCs who perform site visits to remote locations for environmental testing and
mitigation efforts. EPA anticipates that implementation of telematics into fleet vehicles will facilitate
further progress for car sharing.
(4) Describe how home-to-work (HTW) vehicles are justified, assigned, and reported, as well as what steps
are taken by your agency to limit HTW use.
Every two years, the EPA Administrator signs home-to-work (HTW) memoranda authorizing employees with
specific mission needs to utilize vehicles for HTW transportation. Employees engaged in field work (as
defined by 41CFR 102-5.30) or law enforcement activities may be authorized for HTW transportation if it
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is determined that such transportation will substantially increase the efficiency and economy of the
government. Employees must have HTW requests approved by an authorizing official for each instance of
HTW transportation, provide justification for such use, complete an official HTW authorization form, and
have it signed and approved by their management. EPA's vehicles are never assigned for HTW
transportation for the comfort or convenience of an employee. These Agency controls help limit HTW
transportation to only those instances where allowing such travel is in the best interests of the
government.
(5) Does your agency document/monitor the additional cost of HTW use of Federal vehicles? If so, please
describe how.
EPA does not currently aggregate or require aggregation of HTW cost data. EPA HTW policy requires that
HTW can only be granted when it improves the efficiency and economy of the government. The Agency's
strict controls of HTW transportation provide sufficient cost management and ensure responsible
stewardship of government funding.
(F) Vehicle Allocation Methodology (VAM) Planning
(1) What is the date of your agency's most recent VAM study? Please describe the results
(Add/Reduce/Change vehicle types, sizes, etc.). Have all bureaus been studied?
EPA conducted annual VAM studies between FY 2012 and FY 2015. EO 13693 Implementing Instructions
and GSA's draft revision of Federal Management Regulation (FMR) Bulletin B-30 contain revised
requirements for VAM studies. Although new guidance only requires that agencies conduct VAM studies
every five years, EPA is proactively conducting an FY 2016 VAM study to incorporate new requirements
and guidance. The FY 2016 VAM study is expected to be completed by July 2016.
The FY 2015 VAM study was completed in June 2015 and documented in EPA's FY 2015 FMP. Following
completion of the FY 2015 VAM, EPA reduced the Agency fleet by an additional 21 vehicles, for a total
fleet reduction of 13.8 percent since FY 2011 (see Figure 1). EPA has exceeded its original FY 2012
optimal fleet goal of 4.2 percent by an additional 9.6 percent through the end of FY 2015. FAST
reportable annual fleet costs (indirect costs, maintenance costs, depreciation, lease costs, and fuel costs)
have decreased from $7,429,091 in FY 2012 to $5,387,517 in FY 2015, a 27 percent reduction.
FY 2014 and FY 2015 VAM processes placed emphasis on right-sizing fleet composition and ensuring
that appropriate vehicles are used to meet mission requirements. Since FY 2011, the large majority of
vehicle eliminations have come from light-duty (LD) trucks, with EPA eliminating 32 LD 4x2 trucks and 76
LD 4x4 trucks. Total VMT per year for vehicle types show a matching trend of decreased mileage in LD
trucks, medium-duty (MD) vehicles, and heavy-duty (HD) vehicles while sedan VMT has stayed relatively
consistent. EPA is therefore reducing VMT from the more inefficient vehicles in the fleet while maximizing
use of the most efficient vehicles.
EPA's fleet has not seen a net increase in its inventory for several years and additional vehicles are only
approved when warranted by specific and urgent mission requirements. EPA considers several
alternatives prior to adding vehicles including:
1) Absorbing additional use into existing, similar vehicles in the fleet;
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2) Determining if public transportation, teleconferencing, or shuttle bus service would suffice; and
3) Offsetting the additional vehicle acquisition via a vehicle disposal from within the Agency fleet.
(2) From your most recent VAM study, please describe/provide the specific utilization criteria (miles,
hours, vehicle age, or other measures) used to determine whether to retain or dispose of a vehicle? If
different criteria were used in different bureaus or program areas, provide the criteria for each.
As noted in Section (D)(1), EPA heavily scrutinized its vehicle fleet for in the FY 2016 VAM. EPA targeted
the most under-utilized vehicles for elimination while concurrently placing an emphasis on right-sizing the
existing fleet to match the Agency's needs. For the purposes of this report, the term right-sizing refers to
determining the correct size and capabilities of each vehicle in the fleet. SSD used the following specific
criteria for recommending vehicle eliminations in the FY 2016 VAM:
1) VMT — Vehicles with fewer than 10,000 VMT in FY 2015 were scrutinized for consolidation or
elimination opportunities if operating time is also low.
2) Operating Time — Vehicles used fewer than 10 hours per week, or less than weekly (as estimated
by component fleet managers) were examined for consolidation or elimination opportunities.
3) Vehicle Size and Operating Terrain - Vehicles used for basic passenger transport were reviewed
for right-sizing opportunities. Additionally, vehicles with 4x4 drivetrains were examined in
conjunction with their primary operating terrain and recommended for right-sizing to 4x2 vehicles
if primarily driven on city or highway roads.
4) Mission Criticality — Vehicles are excused from additional scrutiny based on operating time or VMT
if deemed ancillary to the mission they support. Vehicles with exemption status (law enforcement,
emergency response, and special purpose vehicles) are excluded. Other reasons a vehicle could
be deemed mission critical could include geographic location, special equipment or usage, or
fleet composition.
EPA's right-sizing goal is to ensure that sedans comprise the highest percentage of the total fleet as
possible (given mission requirements) to maximize vehicle efficiency. Additionally, SSD continues to seek
opportunities to electrify EPA's fleet through the acquisition of PHEVs and EVs. Based on VAM survey
responses and AST data for FY 2015 and FY 2016, SSD is making the following primary
recommendations for each vehicle: retain vehicle and replace with similar vehicle type, right-size vehicle
upon replacement lease, or consolidate to improve vehicle utilization (i.e., eliminate). SSD is also making
recommendations pertaining to replacement fuel type; opportunities to improve efficiency; HEV, PHEV,
and ZEV acquisition; and inclusion in motor pools.
(3) From your most recent VAM study, what were the questions used to conduct the VAM survey (see FMR
Bulletin B-30(6)(C)) (if lengthy, provide as an attachment)?
Appendix A contains FY 2016 VAM survey questions.
(G) Agency-wide Vehicle Management Information System
(1) Does your agency have a vehicle management information system (MIS) at the Department or Agency
level that identifies and collects accurate inventory, cost, and use data that cover the complete lifecycle
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of each motor vehicle (acquisition, operation, maintenance, and disposal), as well as provides the
information necessary to satisfy both internal and external reporting requirements?
EPA's vehicle management information system, the Automotive Statistical Tool (AST), accurately collects
and reports on all necessary fleet data elements including:
• Inventory categorized by component fleets and sub-component fleets;
• Maintenance, fuel, leasing, acquisition, and disposal costs;
• Utilization data such as vehicle miles traveled and fuel consumption;
• Identifying data on an individual vehicle basis such as license number, exemption type, fuel type,
vehicle type, make, model, vehicle description, and many other data points.
AST provides the requisite capabilities to accurately report to both internal and external entities regarding
all FAST-reportable data. This includes the ability to calculate cost per mile and fuel costs for each
vehicle.
(2) Your agency was provided a draft list of 70 asset-level data (ALD) elements. How many of the 70 data
elements is your current system able to report on a "per vehicle" basis right now?
The ALD data call spreadsheet included 71 data elements. EPA's response to the ALD data call
spreadsheet noted that the AST database was able to report 52 ALD elements at the time of submission.
17 data points have not been included and EPA required more information to accurately answer the
remaining two data elements.
(3) Describe your agency's plan for reporting all required ALD elements. What is the timeline?
EPA is currently enhancing the AST database to ensure that all required ALD elements are included for
reporting purposes. The Agency is aware of the updates made to the FAST reporting schema and will be
prepared, after extensive testing in FAST Sandbox, to report FY 2016 data in full.
(4) If your agency does not currently have a system capable of reporting ALD, describe the steps that are
being taken or have been taken to comply with Executive Orders, regulations, and laws that require such
a system.
See response to section (G)(3).
(5) If your agency currently uses telematics systems, does your MIS capture and report all of the data
from those devices?
EPA does not currently operate a telematics system. However, it is anticipated that the AST database will
capture data from telematics once implemented into the fleet.
(H) Justification for Restricted Vehicles
(1) If your agency uses vehicles larger than class III (midsize), is the justification for each one
documented?
EPA does not operate any sedans that are larger than class III. Furthermore, EPA's policy guidance states
that the Agency will not acquire any class IV or higher sedans unless it is essential to mission
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requirements, in accordance with the Code of Federal Regulations (CFR).
(2) Does your agency use the law enforcement (LE) vehicle classification system described in GSA Bulletin
FMR B-33? If not, why not?
EPA is currently conducting a review of its LE vehicles to appropriately categorize them according to the
three tiers outlined in GSA FMR Bulletin B-33. When the review is completed, the appropriate
categorizations will be reflected in EPA's fleet database (AST). AST tracks whether a vehicle is LE, but
does not currently differentiate between LE 1, LE 2, or LE 3 tiers. However, AST is slated to be updated
with this fix in the near future, concurrently with the Agency-wide LE review.
(3) If your agency reports limousines in its inventory, do they comply with the definition in GSA Bulletin
FMR B-29?
Not applicable. EPA does not own or operate any limousines in its fleet.
(4) For armored vehicles, do you use the ballistic resistance classification system of National Institute of
Justice (NIJ) Standard 0108.01, and restrict armor to the defined types?
Not applicable. EPA does not own or operate any armored vehicles in its fleet.
(5) Are armored vehicles authorized by appropriation?
Not applicable. EPA does not own or operate any armored vehicles in its fleet.
(I) Impediments to Optimal Fleet Management
(1) Please describe the obstacles your agency faces in optimizing its fleet.
EPA has been fortunate in that the Agency's fleet managers are very cooperative, responsive, and willing
to routinely and openly discuss fleet issues and provide important feedback. This is critical when
operating a decentralized fleet, as EPA does. Fleet managers have been receptive to right-sizing their
fleets and EPA has seen success in this area in large part due to their efforts.
(2) Please describe the ways in which your agency finds it hard to make the fleet what it should be,
operating at maximum efficiency.
The lack of nationwide alternative fuel infrastructure has made it incredibly difficult for EPA to meet
alternative fuel consumption requirements. EPA has issued policies, conducted trainings, and provided
numerous resources to its fleet community regarding the importance of using alternative fuel in AFVs.
However, employees that travel outside of a five mile radius from their fleet location (which represents
the overwhelming majority of EPA's vehicle trips) cannot access the requisite alternative fuel. Energy
Policy Act (EPAct) of 1992 and 2005 require the acquisition of AFVs and the use of alternative fuel in
AFVs. As a result of these requirements, EPA has at times been obligated to acquire E85 vehicles knowing
that they would subsequently be waived from using E85 fuel. In some of these cases, a petroleum vehicle
acquisition would result in higher efficiency than an E85 vehicle operating with petroleum fuel. Thus, the
existing regulatory framework is an impediment to EPA achieving EO 13693 per-mile GHG emissions
goals.
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(3) If additional resources are needed, (such as to fund management information system implementation
or upgrades, or to acquire ZEVs, or LGHG vehicles, or install alternative fuel infrastructure) have they
been documented and requested? Do you have a copy of this documentation?
SSD has briefed EPA senior management regarding the funding obstacles to meet the PHEV/ZEV
acquisition requirement and EPA is taking action to prepare for these additional costs.
(4) Describe what specific laws, Executive Orders, GSA's government-wide regulations or internal agency
regulations, budget issues, or organizational obstacles you feel constrain your ability to manage your
fleet. Be specific and include examples. If you have a solution, describe it and indicate whether we can
share the solution with other agencies as a potential best practice.
The largest impediment to efficiently managing
EPA's fleet hasn't been a specific law or
executive order; it is the sheer number and
scope of all the fleet-related laws and
executive orders combined. Current fleet
fuel consumption and vehicle acquisition
requirements consist of a patchwork of
various laws and executive orders making
it extremely onerous to ensure compliance.
The myriad acquisition requirements,
for example, are problematic due to
segmentation and are compounded by
the need for concurrent alternative fuel
infrastructure proximity assessments.
As illustrated in Figure 3, the current
intersection of EPAct 1992, EPAct 2005,
the Energy Independence and Security Act
of 2007 (EISA 2007), and EO 13693 vehicle
acquisition requirements is so small that
compliance tracking becomes prohibitively
burdensome. EPA feels it would be
beneficial to request that legislative statute eliminate these overly-restrictive requirements and create a
unified vehicle acquisition requirement.
In addition, the EPAct 2005 requirement for AFVs to utilize alternative fuel 100 percent of the time is not
feasible for any vehicle that needs to take long range trips. Although created with good intentions of
increasing alternative fuel consumption, this has become burdensome and, in some ways, counter-
productive. EPA requests a legislative solution to this issue, as well.
Figure 3. Constraints on Federal Vehicle Acquisitions
EPAct1992
Requires 75%
of light-duty acquisitions to be AFVs
EPAct 2005:
Requires 100%
alternative fuel use in AFVs
^ EISA 2007: ^
Requires 100%
of light- and medium-duty
acquisitions to be LGVs
EO 13693:
Requires 20%
(rising to 50%) of
passenger vehicle
acquisitions to be
PHEVsorZEVs
- Available Vehicle Options
(J) Anomalies arid Possible Errors
(1) Explain any real or apparent problems with agency data reported in FAST.
EPA's FY 2011 baseline inventory (1,145 vehicles) differs from the FAST FY 2011 inventory (1,102
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FY 2016 EPA FLEET MANAGEMENT PLAN AND BUDGET NARRATIVE
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vehicles) due to 43 vehicles that were incorrectly categorized as special purpose in AST and, therefore,
not reported in FAST. GSA and DOE provided EPA with updated guidance on the definition of special
purpose vehicles after the FY 2012 VAM submission. EPA made corrections in AST, but is not able to
make corrections in FAST. To remain consistent and accurate, EPA uses a VAM baseline of 1,145
vehicles. If possible, EPA requests that GSA and DOE allow EPA to correct this data in FAST, as well.
(2) Discuss any data fields highlighted by FAST as possible errors that you chose to override rather than
correct. Examples would be extremely high annual operating costs or an abnormal change in inventory
that FAST considers outside the normal range, or erroneous data in prior years causing an apparent
discrepancy in the current year.
See response to Section (J)(l) and (J)(3), below.
(3) Explain any unresolved flagged, highlighted, or unusual-appearing data within FAST.
Data anomalies identified in FAST are listed and explained below:
• The monthly operating cost per vehicle in at least one row falls outside the pre-defined reasonable
cost limits (between $100 AND $1,000). This refers to the high operating cost of several
commercially-leased vehicles. These vehicles are, in many cases, large vehicles (such as shuttle
buses) that have a higher monthly lease rate.
• The acquisition cost per vehicle in at least one row falls outside the pre-defined reasonable cost
limits (between $10,000 AND $100,000). This is referring to low planned acquisition costs for
Agency-owned vehicles. There appears to be an anomaly in EPA's fleet database that allows for
unreasonably low projected costs. EPA will work to correct this anomaly in order to avoid future
FAST errors. Nevertheless, this error does not affect actual data reported, only planned costs which
will eventually be correctly reported as actual within the pre-defined reasonable cost limits.
(K) Summary and Contact Information
(1) Who should be contacted with questions about this agency fleet plan?
For questions about this report, please contact:
Howard Wilson, Deputy Director, Safety and Sustainability Division
(202) 564-1646
wilson.howard@eDa.gov
Bryford Metoyer, Program Analyst, Sustainable and Transportation Solutions Branch
(202) 564-0310
metover.brvford@eDa.gov
Rickie Sampson, Transportation Specialist, Sustainable and Transportation Solutions Branch
(202) 564-2311
samDson.rickie@eDa.gov
(2) Indicate whether the budget officer participated in the VAM and A-ll processes.
EPA's Office of Administration's senior budget analyst reviewed the VAM Fleet Management Plan and
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Office of Management and Budget (OMB) A-ll report. The senior budget analyst's contact information is
below:
Norman Boyle, Senior Program Analyst, Budget, Resource Management Services
(202) 564-2037
bovle.norman@eDa.gov
(3) Indicate whether the Chief Sustainability Officer participated in the VAM, vehicle planning, and vehicle
approval processes.
EPA's Chief Sustainability Officer delegates fleet management planning and operations to the Safety and
Sustainability Division. The Chief Sustainability Officer's contact information is below:
Donna Vizian, EPA Chief Sustainability Officer
(202) 564-2533
vizian.donna@eDa.gov
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Appendix A. FY 2016 VAM Survey Questions
1) What is the projected VMT for this vehicle in FY 2016?
2) What is the projected replacement year for this vehicle?
3) How many hours per week is this vehicle in use?
4) What is the average frequency of use for this vehicle?
5) What is this vehicles assignment type?
6) Could this vehicle's tasks be done by a motor pool vehicle (if not already part of a motor pool)?
7) Is this vehicle used for home-to-work transportation?
8) Does this vehicle have any special add-on equipment?
9) What is this vehicle's primary task?
a. What percentage of use time is dedicated to primary task?
10) What is this vehicle's secondary task?
a. What percentage of use time is dedicated to secondary task?
11) What is this vehicle's other task (if applicable)?
a. What percentage of use time is dedicated to other task?
12) If a law enforcement vehicle, what is the primary law enforcement tier?
13) What is this vehicle's primary operating terrain?
14) Could a different model vehicle complete the primary task more efficiently (i.e. using alternative
fuels and/or reducing vehicle size, petroleum consumption, or GHG emissions)?
15) Please provide any additional comments about this vehicle.
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June 2016
FY 2016
Multimodal Access Plan
PVV BUSES AND
IM CARPOOLS WITH
3 OR MORE PERSONS ONLY
A AM - -."-r MON -
SEPA
U.S. Environmental Protection Agency
Office of Administration and Resources Management
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I. INTRODUCTION
In accordance with Executive Order 13693, EPA is committed to promoting sustainable
commuting and workplace travel practices to reduce its Scope 3 greenhouse gas (GHG)
emissions. Employees throughout the Agency are engaged in a variety of sustainable commuting
and workplace travel practices. EPA conducted an agencywide employee commuter survey in
2011, 2012 and 2014 using GSA's Carbon Footprint Tool to collect data on how employees
commute to and from work, including the use of bicycles, carpooling, public transit, and
teleworking. While many employees use multiple forms of transportation for their commute,
Figure 1 captures a summary of the self-reported primary commuting modes for 2014 survey
participants. Notably, 52 percent of respondents identified public transit1 as their primary mode
of commuting2. The survey also captures data on employee use of EPA commuting and work
schedule options, highlighting some of EPA's more popular initiatives, such as the transit
subsidy benefit program, compressed work weeks, and flexible work hours. EPA plans to issue
its next commuter survey in FY 2017.
Figure 1. Primary Commuting Mode
No Primary
Mode/Other 3.4%
The results of the commuter surveys are corroborated with data on alternative commuting
options and workplace travel practices implemented by EPA locations in its annual
Environmental Stewardship Report as well as other more targeted surveys, such as the Federal
Employee Viewpoint Survey and the Health and Wellness Questionnaire.
Collectively, these surveys help EPA to understand employees' use of sustainable commuting
and workplace travel practices, and highlight best practices as well as areas for improvement.
1 Including transit rail (e.g., subway), commuter rail, transit bus, intercity rail (e.g., Amtrak), and ferry boat.
2 Primary commuting mode is defined as the mode by which the respondent commuted the longest distance relative
to all other modes in the week-long survey period.
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EPA uses the survey results for benchmarking and to inform decision making, including
development of this Multimodal Access Plan (MAP).
This MAP was developed, and will be implemented, under the supervision and approval of
EPA's Chief Sustainability Officer. The following sections outline EPA's current sustainable
commuting and workplace travel practices and strategies for expanding these practices through
FY 2017.
II. Workplace Charging
Current Practices
Several EPA locations provide workplace charging for their employees' personal electric
vehicles. According to the FY 2015 Environmental Stewardship Report, the Region 6 laboratory
and Corvallis laboratory allow employees to use facility outlets to charge personal vehicles,
while the Region 6 office indicated that electric vehicle charging is available in its underground
garage for an additional cost to employees. Potomac Yard also recently began allowing
employees to use facility charging stations to charge personal vehicles. Region 7 has installed, in
conjunction with the local power company and its property management company, 12 charging
stations for employee use.
New Strategies
EPA will pursue the following workplace charging initiatives through FY 2017:
1. Include additional questions regarding electric vehicle use in future commuter surveys in
order to better gauge interest in workplace charging and potential pilot program areas by
December 31, 2016.
2. Identify ramifications of the Fixing America's Surface Transportation (FAST) Act on
workplace charging policies and benefits by February 28, 2017, dependent on issuance of
further implementation guidance.
3. Investigate potential for installing charging stations for personal electric vehicles in EPA-
owned facilities by April 30, 2017.
4. Determine feasibility of public-private partnerships with local businesses and power
utility companies to create a localized electric vehicle charging network through ongoing
work in Region 7 by April 30, 2017.
III. Bicycling and other forms of Active Commuting
Current Practices
Approximately three percent of EPA employees identified biking or walking as their primary
mode of commuting in the 2014 commuter survey. EPA currently employs a number of
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strategies in support of bicycling and other forms of active commuting among its employees. For
example, as reported in the FY 2015 Environmental Stewardship Report, EPA has secure bike
racks or bike storage areas at approximately 97 percent of its locations. Region 5 worked with
GSA to install a bike maintenance station in the garage of the Metcalfe Building, equipped with
basic repair tools and an air pump for cycling employees.
Many EPA employees bike to work regularly. This is a composite shot of the
DC contingent who rode in on Bike to Work Day, May 20, 2016.
Bike-sharing efforts and bike-to-work campaigns are also part of EPA's current active
commuting strategy. In FY 2015, 41 percent of EPA locations participated in bike-to-work
campaigns; two offices offered prizes to spur friendly competition as part of this campaign. In
Region 8, program offices competed for the gold helmet trophy, which was awarded to the office
with the most riders who participated in the bike challenge. Likewise, the Cincinnati location
held a drawing in conjunction with its bike-to-work event and gave prizes to five event
participants. Region 5 was the first to join a local bike-share program. Since then, nine percent of
EPA offices have obtained discounts for employees to participate in local bike-sharing programs.
Region 5 has also been a winner in the Chicago Bike to Work Commuter Challenge for the past
two years.
Additionally, some offices have implemented bike subsidy programs. Region 5 set-up a Bicycle
Transit Subsidy Program under the Federal government's transportation fringe benefit program.
This benefit provides $20/month for employees who commute by bike from home to work at
least 10 work days per month.
New Strategies
Building off of the progress to-date to encourage bicycling and other forms of active commuting,
EPA will pursue the following strategies through FY 2017:
• Explore streamlining the employee registration process to participate in the bike program
at Headquarters by June 30, 2017.
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• Continue exploring options to expand shower facilities and add 30 bike racks at the
William Jefferson Clinton complex by June 30, 2017.
• Explore the development of a National Bike Coordinator Work Group comprised of
regional bike coordinators by June 30, 2017.
• Consider promoting an agencywide Bike-To-Work Day to encourage employees to
commute to work via bike by June 30, 2017.
IV. Telecommuting and Teleconferencing Expansion
Current Practices
EPA's telework program allows eligible staff to work from alternate locations on a regular or
intermittent basis. Annual telework training must be completed by all staff who qualify for
telework and by supervisors with staff who telework. Currently, EPA uses training modules
provided by the Office of Personnel Management. Each year, qualifying staff and managers must
re-certify their completion of the training to designate their eligibility to work and/or manage
staff remotely. The Agency has been actively involved in increasing employee participation and
uses timecards to capture teleworking data. According to EPA's 2015 Federal Employee
Viewpoint Survey, 43 percent of agency personnel telework one or two days per week
(compared to 23 percent in 2011).
In an effort to reduce costs and GHG emissions related to business travel, EPA established the
Green Conferencing Initiative five years ago to expand video teleconferencing (VTC) capability
and usage throughout the Agency. Under this initiative, the number of multipoint VTC calls
(with more than two video connections) has increased significantly, from approximately 12,000
to 43,000 calls per year, a figure that continues to rise 10 to 12 percent annually. By the end of
FY 2016, EPA will have upgraded 226 conference rooms across all regions with new VTC
equipment and will continue to expand capacity each year.
New VTC technology enables staff to participate in meetings from various locations.
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Many of the Agency's existing telecommuting and teleconferencing strategies are implemented
and measured at both the agency and regional/local levels. For example, as reported in the FY
2015 Environmental Stewardship Report, Region 4 noted that its telework program helped to
reduce its Scope 3 emissions by 11 percent in FY 2015, averting 259 metric tons of carbon
dioxide equivalent (CChe). Also, two locations started taking action in FY 2015 to quantify the
impact that VTC capability has on business travel miles. The Office of Research and
Development (ORD) Atlantic Ecology Division estimated that VTC usage at their laboratory
prevented 2,114 business travel miles over the course of the fiscal year, while Region 1 posted an
online survey to gather information about VTC's impact on travel miles. As EPA has increased
its teleconferencing capabilities, agencywide VTC usage statistics are now actively tracked and
reported quarterly.
New Strategies
Building on the progress of EPA's telecommuting and teleconferencing efforts, the following
strategies are being considered through FY 2017:
1. Utilize the Agency Intranet Messaging and Mass Mail Messaging System by June 30,
2017 to remind employees to complete the annual telework training and certification
process.
2. Promote messaging and outreach by June 30, 2017 to guide employees through
teleworking best practices and processes, such as setting up work computers for home
use, phone forwarding, and simultaneous phone ring functions.
3. Through the Green Conferencing Initiative, continue to: encourage use of VTC
technology, actively track VTC usage, and explore options for integrating existing
technologies in order to increase capacity to host video calls, on an ongoing basis through
June 30, 2017.
4. Continue to encourage locations to use the GHG savings calculator tool created at
Headquarters to estimate GHG savings resulting from VTC meetings through June 30,
2017.
V. Carpooling and the use of Public Transportation
Current Practices
According to the 2014 commuter survey, eight percent of EPA employees reported carpooling as
their primary commuting mode. As part of a continued effort to lower the Agency's Scope 3
GHG emissions, EPA Headquarters and regional offices promote a variety of employee
carpooling and public transit use options. Parking subsidies are offered to vehicle owners at
Headquarters that are part of a carpool. Ride-sharing for work meetings is also encouraged; as
part of EPA's online car rental system, a carpooling function allows employees to enter their
FY 2016 MULTIMODAL ACCESS PLAN
5
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*>EPA
meeting locations and times to match with other employees needing to travel to the same
location. In FY 2015, Region 9 implemented a blanket purchase agreement (BPA) with Zipcar to
promote ride-sharing among employees.
Research Triangle Park (RTP) Comprehensive Transportation Plan
The EPA RTP campus has developed a Comprehensive Transportation Plan designed to encourage
the use of alternative modes of transportation and reduce Scope 3 GHG emissions. The plan includes
information on agencywide commuter programs and campus-specific initiatives. For example, the
RTP site includes a carpool registry portal, where participants can find coworkers to carpool with
based on similar commutes and working hours. The site also contains guidance on joining a van pool,
as well as information about the campus's shuttle service.
Browse
Join
Seweh by: City. Zip* C«Je. BwJdmgi W&t* AtAHKlW
Peruse/search the current registrants
Enter commute information
apCoJKIj^ yj
by city, zip code, or building
The authentication process requires
V)
This "at-a-glance" feature provides a
the user to be in the RTP Locator to
Mnmcm:
quick view of the commuters that are
use the Carpool Registry.
available to carpool based on the
specified criteria
r™n r««~
The images above are screenshots from the RTP Carpool Registry intranet page.
Users can view and join available carpools that match their preferences.
According to the 2014 commuter survey, 52 percent of EPA employees report public transit as
their primary commuting mode. To promote the use of public transit and reduce the number of
employees driving to work, EPA participates in a Federal transit subsidy program. The program
is widely used across the Agency, with 65 percent of the 2014 commuter survey respondents
noting their participation. EPA Headquarters has also directed that each EPA location develop
and implement a transit fare subsidy program where appropriate mass transit systems exist.
Region 3 improved upon this transit subsidy program by simplifying the reimbursement process
(switching from paper-based transit checks to the U.S. Department of Transportation's
TRANServe debit card program). EPA will initiate an agency Transit Subsidy Policy to improve
the oversight of the Agency's transit subsidy program. EPA standard lease agreements also
stipulate that buildings be located within 3 miles of a bus or metro location, where possible, to
better enable the use of public transit for work commuting.
New Strategies
EPA is committed to building upon its successes in carpooling and use of public transportation
for its employees agencywide. Strategies through FY 2017 include the following:
1. Explore a national an intranet tool, registry or other application by June 30, 2017 to
connect employees who want to carpool.
6
FY 2016 MULTIMODAL ACCESS PLAN
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2. Evaluate opportunities to modernize the public transit certification system, which tracks
employee public transit use to provide their monthly transit subsidies, by converting it
from a paper system to an automated system by June 30, 2017.
3. Implement an agency Transit Subsidy Policy to improve the oversight of the Agency's
transit subsidy program by June 30, 2017.
4. EPA's National Enforcement Investigations Center (NEIC) will continue to work with
GSA to initiate a RideShare program for the Denver Federal Center that would also
incorporate electric vehicles by June 30, 2017.
VI. SUMMARY
EPA is heavily invested in reducing its Scope 3 GHG emissions by promoting sustainable
commuting and workplace travel practices. Approximately 64 percent of EPA employees report
using an alternative commuting method, including carpooling, public transit, and biking, as their
primary mode of commuting to and from work and over 40 percent of staff telework one or two
days per week. Regions are also promoting teleconferencing options to decrease workplace
travel as well as ridesharing programs when travel to meetings is necessary.
Through the implementation of this MAP, EPA will continue to provide tools and resources to
make sustainable commuting practices and workplace travel practices even more accessible for
its employees. EPA is committed to demonstrating leadership in environmental stewardship
while advancing its mission to protect human health and the environment.
FY 2016 MULTIMODAL ACCESS PLAN
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US Environmental Protection Agency
2016 PROCUREMENT PLAN TO REDUCE
SUPPLY CHAIN GREENHOUSE GAS EMISSIONS
(Do not include procurement-sensitive information. Listing of procurements in this
plan is not a guarantee that funds will be obligated or contracts will be awarded.)
I. Plan and Agency Information
Plan Submission Date:
June 30, 2016
Plan Fiscal Year (for
implementation):
FY 2017
Chief Acquisition Officer Name
and Contact Information:
Donna Vizian
1200 Pennsylvania Avenue NW
Ariel Rios North Bldg. Mailcode: 3101A
Washington, DC 20460
vizian.donna@epa.gov
Office Phone: 202-564-4600
Fax: 202-564-0233
Chief Sustainability Officer
Name and Contact Information:
Donna Vizian
1200 Pennsylvania Avenue NW
Ariel Rios North Bldg. Mailcode: 3101A
Washington, DC 20460
vizian.donna@epa.gov
Office Phone: 202-564-4600
Fax: 202-564-0233
II. Methodology for Selecting Procurements
What is your agency's methodology for selecting procurements? Please select the appropriate selection
criteria below (multiple selections are acceptable) and then describe approaches and considerations:
E Industry sector, considering GHG "hotpots" or sources of high emissions
E Industry sector, considering state of industry GHG practices
E Alignment with agency mission and/or mission-critical products and services
~ Procurement/acquisition size
~ Procurement/acquisition schedule or timeline
~ Features of procurement or acquisition plan (such as type of requirement, contract action, evaluation
scheme, or specific competitive landscape)
~ Other criteria
Narrative description of
methodology:
The Acquisition Forecast Database was used to identify planned procurement
actions for FY 2017. Based on the GHG practices within specific industry sectors,
planned procurement actions that align with the agency's mission were identified for
inclusion in the 2016 Procurement Plan to Reduce Supply Chain Greenhouse Gas.
1
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III. Strategies and Metrics to Evaluate Impacts
What are your agency's strategies and metrics for evaluating the GHG impacts of these procurements?
Examples include tracking agency-wide measures or goals, such as percentage of contractors or percentage of
spend to suppliers that publicly disclose GHG emissions or have an emissions reduction target; quantification of
the agency's Scope 3 emissions from purchased goods and services; or other factors. Include the offtce(s)
responsible for tracking strategies and metrics.
Agency-wide strategies
and metrics and lead office
(if any):
EPA's Office of the Administrator will evaluate and measure the percentage of
contractors that publicly disclose GHG emissions, completed GHG inventories
and/or have established GHG emissions reduction targets.
Sub-agency strategies,
metrics, and supplier
management/ feedback
processes, including offices
involved (if any; duplicate
row as needed):
EPA's Office of Acquisition Management will monitor the procurement actions
identified in the GHG Procurement Plan and evaluate to determine if the
requirements for contractor GHG management practices have resulted in any
challenges with ensuring adequate competition.
Other:
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Program Name
Summary of Requirement
Anticipated
Award Date
Estimated Dollar
Value
Ex.
Domestic Delivery
Services 3 (DDS3)
BPAs
Government-wide BPAs for
domestic package delivery
services
May 2017
$1 billion
1
Procurement Number
FY13-733
Endocrine Disruptor
Screening Program
Technical Support
Services
Provide laboratory support
services including in vitro
and in vivo testing of
chemicals; and general
support including literature
curation, scientific analyses,
and document development.
FY 2016Q4 -FY
2017 Q1
>$5M-$10M
2
Procurement Number
FY13-573
Radioactive Waste
Storage
Provide fifteen(15) lead lined
containers for radioactive
waste storage
FY 2017 Q4
>$500K - $1M
3
Procurement Number
RCRA Enforcement and
Permitting Assistance
(REPA)
RCRA Enforcement and
Permitting Assistance
(REPA) for Corrective
Actions and Site
Investigations
FY 2017 Q4
$5M-$10M
4
5
6*
* The sixth procurement and beyond are optional; add rows as appropriate.
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IV. Details of Procurements
Procurement Number FY13-733
Contracting team POC
EPA Headquarters Procurement Operations Division (HPOD)
Program or requirement team
POC
EPA Office of Chemical Safety and Pollution Preventions (OCSPP) Office of
Science and Policy
Summary of requirement
Endocrine Disruotor Screenina Proaram Technical Suooort Services
Provide laboratory support services including in vitro and in vivo testing of
chemicals; and general support including literature curation, scientific analyses,
and document development.
Anticipated award date
FY 2016 Q4 - FY 2017 Q1
Estimated maximum dollar value
(base and all options)
>$5M-$10M
Anticipated performance period
FY-2017 -FY-2022
NAICS codes
54160
PSC codes
Describe the type of contract
action (for example, competitive
single award, multiple award, BPA,
IDIQ, or GWAC).
TBD - Sources sought will determine procurement method
Is the contract action a task order?
If so, state the master contract
used.
NA
Source selection type (sole-
source, LPTA, best value, etc.)
TBD
Why was this procurement
selected? How does it fit into the
methodology described above?
This procurement was selected based on alignment with agency mission and
the industry sector being comprised of vendors capable of managing and
reporting GHG practices.
Current contractors are Battelle Memorial Institute (EPW11063), RTI
(EPW11065) and BioQual (EPW11064), expires 09/30/2016
Battelle Memorial (EPW11063) and RTI (EPW11065) currently disclose GHG
emissions. Battelle included on the Federal Supplier Greenhouse Gas
Manaaement Scorecard and RTI's public disclosure via Carbon Disclosure
Project JJnable to confirm status of GHG disclosure with BioQual
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Describe GHG-related contract
requirements or source selection
evaluation criteria to be
implemented.
EPA has not yet finalized source selection evaluation criteria. The
following GHG-related contract requirements will be considered for inclusion of
contract requirements.
The contractor shall meet the following milestones with regard to contents of
the annual Sustainable Practices and Impact Disclosures:
1. Within 6 months after the Notice to Proceed - initially filed Disclosures and all
future Disclosures must be publicly available online via Contractor or third party
Web site
2. Within 12 months after initially filed Disclosures - Disclosures must include a
complete Greenhouse Gas (GHG) inventory
3. Within 24 months after initially filed Disclosures - Disclosures must include a
GHG reduction target(s) (either for reduction of absolute annual quantity of
greenhouse gas emissions, and/or for reduction of "carbon intensity" i.e.,
reduction of carbon footprint per activity measure such as sales, number of
employees, square feet of facilities, etc)
4. Within 36 months after initially filed Disclosures - Disclosures must report on
progress towards meeting the GHG reduction target(s)
Current status of procurement
Office of Science Coordination and Policy
For FY17 plan and beyond: state
any lessons learned that will be
incorporated into this procurement.
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Procurement Number FY13-573
Program name
Radioactive Waste Storage
Contracting team POC
EPA Region 6
Debora Bradford
E-Mail: bradford.debora@eDa.aov
Program or requirement team
POC
Debora Bradford
E-Mail: bradford.debora@epa.gov
Superfund Division
Summary of requirement
The purpose of this contract is to provide fifteen(15) lead lined containers of
radioactive waste
Anticipated award date
FY 2017-Q4
Estimated maximum dollar
value (base and all options)
>$500K - $1M
Anticipated performance period
10/01/2017-09/30/2022
NAICS codes
562211
PSC codes
F107, F108, F114, 4235
Describe the type of contract
action (for example,
competitive single award,
multiple award, BPA, IDIQ, or
GWAC).
Single Award Firm Fixed Price
Is the contract action a task
order? If so, state the master
contract used.
NA
Source selection type (sole-
source, LPTA, best value, etc.)
Sole Source Current # EPR51203
Why was this procurement
selected? How does it fit into
the methodology described
above?
This procurement was selected based on alignment with agency mission and/or
mission-critical products and services
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Describe GHG-related contract
requirements or source
selection evaluation criteria to
be implemented.
EPA has not yet finalized source selection evaluation criteria. The following
GHG-related contract requirements will be considered for inclusion of contract
requirements.
The contractor shall meet the following milestones with regard to contents of the
annual Sustainable Practices and Impact Disclosures:
1. Within 6 months after the Notice to Proceed - initially filed Disclosures and all
future Disclosures must be publicly available online via Contractor or third party
Web site
2. Within 12 months after initially filed Disclosures - Disclosures must include a
complete Greenhouse Gas (GHG) inventory
3. Within 24 months after initially filed Disclosures - Disclosures must include a
GHG reduction target(s) (either for reduction of absolute annual quantity of
greenhouse gas emissions, and/or for reduction of "carbon intensity" i.e.,
reduction of carbon footprint per activity measure such as sales, number of
employees, square feet of facilities, etc)
4. Within 36 months after initially filed Disclosures - Disclosures must report on
progress towards meeting the GHG reduction target(s)
Current status of procurement
Acquisition Planning
ForFY17 plan and beyond:
state any lessons learned that
will be incorporated into this
procurement.
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Procurement Number FY13-576
Program name
RCRA Enforcement and Permitting Assistance (REPA)
Contracting team POC
Superfund/RCRA Regional Procurement Operations Division (SRRPOD)
Program or requirement team
POC
Multimedia Planning and Permitting Division
Region 6: AR, LA, NM, OK, TX
Summary of requirement
RCRA Enforcement and Permitting Assistance (REPA) for Corrective Actions
and Site Investigations
Anticipated award date
FY17Q4
Estimated maximum dollar value
(base and all options)
$5M-$10M
Anticipated performance period
09/2017 09/2022
NAICS codes
541620
PSC codes
R425
Describe the type of contract
action (for example, competitive
single award, multiple award,
BPA, IDIQ, or GWAC).
Indefinite Delivery Indefinite Quantity
Is the contract action a task
order? If so, state the master
contract used.
NA
Source selection type (sole-
source, LPTA, best value, etc.)
FULL AND OPEN COMPETITION
Why was this procurement
selected? How does it fit into the
methodology described above?
This procurement was selected based on alignment with agency mission and
the industry sector being comprised of vendors capable of managing and
reporting GHG practices.
-------
Describe GHG-related contract
requirements or source selection
evaluation criteria to be
implemented.
EPA has not yet finalized source selection evaluation criteria. The following
GHG-related contract requirements will be considered for inclusion of contract
requirements, criteria
The contractor shall meet the following milestones with regard to contents of the
annual Sustainable Practices and Impact Disclosures:
1. Within 6 months after the Notice to Proceed - initially filed Disclosures and all
future Disclosures must be publicly available online via Contractor or third party
Web site
2. Within 12 months after initially filed Disclosures - Disclosures must include a
complete Greenhouse Gas (GHG) inventory
3. Within 24 months after initially filed Disclosures - Disclosures must include a
GHG reduction target(s) (either for reduction of absolute annual quantity of
greenhouse gas emissions, and/or for reduction of "carbon intensity" i.e.,
reduction of carbon footprint per activity measure such as sales, number of
employees, square feet of facilities, etc)
4. Within 36 months after initially filed Disclosures - Disclosures must report on
progress towards meeting the GHG reduction target(s)
Current status of procurement
Acquisition Planning
For FY17 plan and beyond: state
any lessons learned that will be
incorporated into this
procurement.
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Survey on EPA's Climate Adaptation Plan
AGENCY: U.S. Environmental Protection Agency (EPA)
POINT OF CONTACT: Dr. Joel Scheraga
Phone: 202-564-3385
Email: Scheraga.Joel@epa.gov
Element
#
Questions: Has your agency...
Yes/No/
Partial
Plan Page
Reference
Risks and Vulnerabilities
Qi
Comprehensively assessed and reexamined, as appropriate, the
climate change-related impacts on and risks to the agency's ability
to accomplish its missions, operations, and programs?
Y
18-39; Also contained
in all 17 Program &
Regional Office
Implementation Plans
Mission and External
Programs
01
Identified opportunities to support or encourage smarter, more
climate-resilient investment through grants, loans or other
financial incentives?
Y
16, 42, 44
Q2
Identified opportunities to support or encourage smarter, more
climate-resilient investment through program planning
requirements?
Y
16-17, 42-44
Q3
Identified barriers, prioriti/cd and established timelines for
implementing those opportunities'.'
Y
45-46, 51-54, 57-59;
Also contained in 17
Program & Regional
Office Implementation
Plans
Agency Internal
Policies
01
Identified the internal agency policies that require updating to
manage climate risks and build resilience in the short and long
term?
Y
15-17, 42-44
Q2
Identified the component/office responsible for updating those
policies, the level of maturity of the effort (e.g., "initiated" or
"ongoing"), and key milestones or timelines for implementation?
Y
Described in each of
the 17 Program &
Regional Office
Implementation Plans
Q3
Successfully revised policies'.'
Y
43
Agency Facilities and
Infrastructure
01
Identified which facilities and infrastructure may be impacted by
climate change?
Partial
(In
progress)
33; Page 94 in OARM
Climate Adaptation
Implementation Plan
(June 2014)
02
Identified the components/offices responsible for addressing those
risks, developed a strategy for addressing facilities and
infrastructure that are at-risk, and identified barriers and timelines
for implementation?
Partial
88 in OARM Climate
Adaptation
Implementation Plan
(June 2014)
Data, Information
and Tools
01
| For Agencies that Develop Climate-Related Data] Established
clear goals and timelines to develop and share the latest data,
information and tools across Federal agencies at the national,
regional, and local levels'.'
N/A
N/A
02
Establish clear goals and timelines to integrate the latest data,
information and tools into Federal programs, policies, and
operations'.'
N/A
N/A
Climate Literacy,
Training and
Technical Assista nee
01
Conducted an assessment of climate literacy, training and
technical assistance needs of agency staff and key mission-critical
external partners'.'
Y
46, 47, 49
02
Established clear goals and timelines for implementing climate
literacy, training and technical assistance programs for key
partners (internal and external)'.'
Y
51-54, 57-59; Also
contained in 17
Program & Regional
Office Implementation
Plans
Supply Chain
Qi
Identified climate change-related risks to critical supply chains'.'
N
N/A
Q2
Identified and implemented actions to manage supply chain risks?
N
N/A
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EPA Narrative Responses
Element: Agency Facilities and Infrastructure
Q1 - Identified which facilities and infrastructure may be impacted by climate change?
Narrative Response: The EPA Climate Change Adaptation Plan (page 33) provides a general
reference to the SSPP. Page 94 of the OARM Climate Adaptation Implementation Plan (June
2014) states, "Conduct Pilot Facility Climate Resiliency Assessment - EPA will select a
representative, mission-critical facility that is currently experiencing impacts from climate
change and conduct a pilot assessment analyzing the climate stressors, vulnerabilities, adaptive
responses, and lessons learned for that facility..The FY' 16 SSPP (page 24) reports that EPA
performed a total 5 assessments beyond 2 initial pilot assessments. OARM identified the regional
climate stressors to perform the Climate Resiliency Assessments at those five sites.
Major Milestones and Timeline: OARM will conduct a sixth climate resiliency assessment in
July 2016.
Responsible Component/Office/Individual: OARM/OA/SSD/STSB
Challenges or Barriers to Implementation: None
Q2 - Identified the components/offices responsible for addressing those risks, developed a
strategy for addressing facilities and infrastructure that are at-risk, and identified barriers and
timeliness for implementation? Partial page 88, No identification of barriers and timelines for
implementation
Narrative Response: Page 88 of the OARM Climate Adaptation Implementation Plan (June
2014) states, "As the office within EPA responsible for facilities, transportation, security, health
and safety, human resources, grants, and procurement, OARM is responsible for ensuring the
sage and continues operation of the Agency's buildings, contracts, grants and personnel.. .EPA
will develop and implement new action items to protect its workforce, facilities, and operations
against climate change effects and become more resilient to these effects."
The FY' 16 SSPP (page 24) outlines the initial phases of the physical assessments focused on our
laboratories in five out of six climate regions identified. OARM is responsible for addressing the
measures.
Major Milestones and Timeline: OARM will conduct a sixth climate resiliency assessment in
July 2016.
Responsible Component/Office/Individual: OARM/OA/SSD/STSB
Challenges or Barriers to Implementation: None
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Element: Supply Chain
Q1 - Identified climate change-related risks to critical supply chains?
Q2 - Identified and implemented actions to manage supply chain risks?
Narrative Response: EPA has identified critical infrastructure {i.e., facilities) that may be
vulnerable to the impacts of climate change. Protecting the integrity of this infrastructure is
necessary to ensure the Agency continues to fulfill its mission even as the climate changes.
However, the Agency is not aware of any critical supply chains necessary for the Agency to
continue fulfilling its mission that are vulnerable to the impacts of climate change.
Major Milestones and Timeline: N/A
Responsible Component/Office/Individual: N/A
Challenges or Barriers to Implementation: N/A
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