Come see the future of environmental protection today!

P3 TEAM PACKAGE

2014-2015 P3 Teams

NSDE sponsored by

oEPA

United States
Environmental Protection
Agency


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Guidance for P3 Teams

Introduction

The P3 (People, Prosperity arid the Planet) Award Competition was developed to enable college and university
students from across the United States to design scientific, technical and policy solutions to sustainability
challenges anywhere in the world. The 42 projects being developed by this year's P3 teams will be displayed at the
National Sustainable Design Expo (the Expo), April 11-12, 2015, which will be located at Oronoco Bay Park in Old
Town Alexandria, Virginia.

The Expo provides an opportunity to showcase the P3 teams' results and ideas for continuing their research and
designs (Phase II). This document contains important information and guidance for the P3 teams regarding
participation in the Expo and P3 Competition. In addition to presenting their designs at the Expo, the teams are
required to prepare a written report summarizing project progress to-date and proposed next steps. Instructions for
the written report have already been distributed.

Package Contents

This P3 Team Information Package contains an event schedule, exhibit space specifications, poster instructions,
guidelines for exhibiting, information regarding lodging and transportation, judging information and terms and
conditions of your participation. In addition to this PDF document, you will receive an Excel file for Team Member
Registration with instructions on how to register all of your team members. Within the next week you will also
receive a separate email with a link to an online Exhibit Registration form, in which you will be asked to provide
details about your display.

P3 Team Liaison

Jennifer Legge of Leidos (EPA's contractor responsible for coordinating event logistics) will be your point of contact
throughout your experience as a competing P3 Team. She may be reached at P3Expo@leidos.com or 703-856-
9217"

Important Deadlines!

Action

Due Date

Submit Team Member Registration Form (Excel file)

March 4, 2015

Submit Team Exhibit Registration (online - under development)

March 4, 2015

Submit Project Report

March 12, 2015 by 11:59 p.m. EST

Reserve Hotel Rooms within the Room Block

March 17,2015

Submit Scheduling Conflicts for Consideration in Setting the
Judging Schedule

March 18,2015

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Event Date and Location

Your P3 team will exhibit at the Expo on April 11-12, 2015 (Saturday and Sunday), and attend the P3 Award
Ceremony on Monday, April 13, 2015. The Expo and P3 Award Ceremony will be located at Oronoco Bay Park at
100 Madison Street, Alexandria, Virginia. The Park is a 0.3 mile walk (approximately 3 blocks) from the Crowne
Plaza Old Town Alexandria and 1 mile from the Braddock Road Metro Station (blue and yellow metro lines)

Braddock Rd Metro

Eisenhower Ave
Eisenhower Ave Metro

King St Metro
Duke St

Monti

Mad i

igornery st

'Son St

Oronoco Bay Park

m Pen*i<

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EPA's P3 Award
Competition at
the 11'" Annual
National
Sustainable
Design Expo

Bike Parking

Available

Event Schedule

Friday, April 10, 2015

2:00 p.m. - 6:00 p.m.

Registration and exhibit set-up (All personnel must be off the site at 6 PM
due to City of Alexandria regulations.)

Saturday, April 11, 2015

8:00 a.m. -10:00 a.m.

Registration and exhibit set-up for teams requiring less set-up time

10:00 a.m. - 6:00 p.m.

Judging of P3 Team Projects and Expo open to the public

Sunday, April 12, 2015

9:00 a.m. - 6:00 p.m.

Judging of P3 Team Projects and Expo open to the public

6:00 p.m. - 8:00 p.m.

Exhibit tear-down

Monday, April 13, 2015

10:00 a.m. -12:30 p.m.

P3 Award Ceremony and Reception

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Exhibit Space Specifications

Exhibit spaces for the P3 teams at the National
Sustainable Design Expo include the following:

•	a 10' wide x 8' deep exhibit space
underneath a large Expo tent

•	one 8' skirted table (blue skirt)

•	two chairs

•	4' x 8' poster board backdrop
Please

note the following:

The tent will not be floored.

There will be no partitions separating your space from
those adjacent to you.

• Velcro will be provided to affix your poster to the

board. Easels or other items to hang or display additional materials will not be provided.

The poster boards have 4' x 8' of actual poster space, which is reserved for the required posters (see
Poster Instructions on the following page). The photo above shows a typical demonstration space.

Large items that will not fit in a 10'x 10' area may be displayed outside the tent. Your team will hang the
poster on the poster board, and we will try to designate an area outside the tent for your large items.
Examples of large items from previous events include biodiesel cars, windmills, solar panels and small
buildings. Additional posters would not be a good use of outside space.

Requests for additional needs, such as
additional space and electricity, must be
itemized on the P3 Team Exhibit Registration
form (online registration coming soon). Please
see the Guidelines for Exhibiting section for
more information.

All exhibits will be assigned an exhibit number
and location, both of which will be determined
by the Expo Planning Committee. Exhibit
numbers and locations will be distributed prior
to the event.

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Poster Instructions
Title

The P3 poster should contain the catchy, attention-grabbing title that you already submitted and a more scientific
subtitle.

Contents

The P3 poster should contain summaries of all of the following six major elements of the P3 project report. P3
teams must provide a comprehensive overview of their research objectives and results, as well as publications and
presentations, in language that would be understood by the general public. P3 teams should describe conclusions
and implications for further research, development or implementation. P3 teams are strongly encouraged to
present the information with photographs, tables, graphs and charts where appropriate and to provide website links
to their publications or related research efforts.

1. Background and Problem Definition

•	Relationship to people, prosperity and the planet

•	Relevancy and significance to developing or developed world

•	Implementation of the P3 team project as an educational tool
Z Purpose, Objectives, Scope

3.	Data, Findings, Outputs/Outcomes

4.	Discussion, Conclusions, Recommendations

•	Streamlined life cycle costing and analysis, if appropriate

•	Quantifiable and/or qualitative benefits to people, prosperity and the planet

5.	Proposed P3 Phase II Project Description

6.	References

Format

A PowerPoint template will be provided and its use is required for all P3 team posters on display at the Expo. The
poster must be displayed and is the only item permitted to be displayed on the provided poster board (4' x 8' of
useable space).

As will be noted on the template, we recommend that the following fonts be used:

Public-Friendly Title: Arial Black 60 point (white)

Official Abstract Title: Arial Bold 44 point (white)

Headings: Arial Black 46 point (black)

Body Text: Arial 18 to 36 point depending on amount (black)

Photo captions, text in charts and graphs: Arial no smaller than 18 point (black unless different colors are
necessary for the graphic)

You may use smaller font sizes on your poster, but keep in mind that the font sizes were recommended to ensure
that visitors can read the text from a distance. The poster will be at least 6' away from the readers.

The poster should be printed in color at 200% to achieve a final output size of 36" x 90".

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Judging process for the P3 Awards and associated Phase
III grant Awards

EPA has contracted with the American Association for the Advancement of Science (AAAS) to convene a panel of
judges who are leaders in the fields of engineering, water science, green chemistry, agriculture, green building
design, waste issues, energy issues and sustainability to serve on the P3 Award Judges Panel. Selection of judges
is based on the issues addressed by the Phase I projects.

Judges will be provided with the Project Report Instructions, including the Evaluation Criteria. Prior to attending the
National Sustainable Design Expo, each written P3 Project Report will be reviewed by four judges, each of whom
will prepare an individual written evaluation based on the evaluation criteria. In addition, judges will provide a rating
for the written report based on the following scale:

Excellent: A truly outstanding proposal with numerous exceptional attributes.

Very Good: A very strong proposal with many noteworthy merits.

Good: A solid proposal but not among the best, may have some deficiencies.

Fair: Not a strong proposal.

Poor: A proposal with significant deficiencies.

The judges will submit individual evaluations of the written Project Reports to AAAS prior to attending the Expo.

At the Expo, two pairs of judges (four judges in total) will visit each P3 team to receive an oral presentation of their
Phase I project and their Phase II proposal. The level of structure for that presentation is up to each P3 team. The
expectation of the P3 Program and the judges is that the students, not the faculty advisor, will make the
presentation and address the judges' questions. Every attempt will be made to arrange for the judges to visit the
P3 teams in pairs so each team should plan for two judges' visits at the Expo, one on Saturday and one on
Sunday. The judges will prepare and submit to AAAS individual written evaluations and a score ranging from
Excellent to Poor as described above for each of the P3 teams they visit at the Expo . Please note, only two of the
four judges who evaluate your team at the Expo were required to read your submitted Project Report so do not
assume the judges have read your Project Report as you prepare your oral presentation. (Each project is
evaluated by six judges.)

The schedule for the judges' visits to the P3 teams will be prepared prior to the Expo, emailed to the teams, and
posted on the P3 website. Please be sure to let us know if there are any times between 10:00 a.m. and 6:00 p.m.
on Saturday, April 11, 2015, or between 9:00 a.m. and 5:00 p.m. on Sunday, April 12, 2015, during which all team
members will not be present. Once the schedule is prepared, it is very difficult to make changes.

The Judges Panel will discuss the P3 projects and will prepare a numerical ranking of P3 teams, which will be
submitted to EPA. This numerical ranking will be determined by the evaluation of the written Project Reports and
the oral presentations at the Expo. EPA will use this ranking, along with information on available resources,
balance of the research portfolio, overall program goals and directions and other criteria or considerations deemed
appropriate, to determine which teams will receive the P3 Awards and Honorable Mentions. Final funding decisions
will be made by EPA.

AAAS will arrange for Summary Evaluations to be prepared for each of the P3 teams. These summaries will
capture the salient points from the individual evaluations and present relevant items from the Judges' Panel
discussions relative to the three categories in the evaluation criteria. These Summary Evaluations will be
distributed to the faculty advisor and student lead for each P3 team following the Expo.

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Registration

Please register your team by completing the Team Exhibit Registration Form (online registration coming soon) and
the Team Member Registration Form (the attached Excel file). The Excel file may be submitted to
P3Expo@leidos.com. Both registration forms must be submitted by March 4,2015.

All P3 team members and advisors need to register, even if they are not attending the Expo. This registration will
guarantee that everyone is named on the award certificate should your team win a P3 award. The P3 Team
Member Registration Form (Excel file) includes a question regarding whether or not each team member will attend
the Expo. Please answer to the best of your knowledge at this time. We prefer that each P3 team submit one Excel
template rather than submitting separate Excel documents.

The terms and conditions of your participation and a multimedia release can be found at the end of this document.
The online Exhibit Registration Form will require that your team agree to the terms and conditions. The Multimedia
Release should be printed, signed by everyone attending the Expo from your team and submitted at the Expo
when the team registers onsite.

Ways to Maximize Your Expo Experiences
Meet with your congressional representatives

In previous years, P3 teams enhanced their experience of visiting our nation's capital by meeting with their
representatives and senators to share with them the team's project and information about the P3 Program.

Visits can be arranged through the local district office as well as the offices at the U.S. Capitol. You can find
contact information for your representatives/senators at http://www.usa.gov. Click "Government Agencies and
Elected Officials" and then click "U.S. Senators" or "U.S. Representatives." Teams can contact the local district
office to make arrangements with the D.C. office, to request a meeting with their representatives/senators in D.C.,
or to invite representatives/senators to visit their exhibit at the Expo. Given the congressional recess dates, March
30th - April 10th, you might find it easier to arrange for a visit to the local district offices. Representatives/senators
are welcome to visit the Expo on Saturday or Sunday, and are welcome to attend the P3 Award Ceremony on
Monday. You can contact officials representing your home district as well as those representing the district where
your institution is located.

Increase visitors to your exhibit

The Expo Planning Committee uses social media to increase attendance at the Expo. We need your help. Please
provide a 140-character tweet on the online Exhibit Registration form that describes your project. We will use the
EPAresearch Twitter page to tweet about the Expo before and during the event.

Create a sound bite

Think about how to tell someone about your project in just a few sentences by stating the problem, what you did to
solve it, and what is next. You may want to have a few "sound bites" prepared, so you can choose the right one
whether you are introducing your project to a judge or talking to a 6th grader.

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Who Attends the Expo?

We anticipate more than 3,000 people will attend the Expo. Approximately 350 exemplary undergraduate and
graduate students from the 42 teams competing for EPA's P3 Award will exhibit. Winning teams from past years
will also showcase their progress and achievements. In addition to P3 teams, a broad range of interesting
exhibitors from nonprofits, government and academia will exhibit. The Expo will be a great opportunity to reach out
to the general public, learn about what others are doing and network with colleagues and potential employers in the
environmental field.

Guidelines for Exhibiting
Electricity

Electricity will not be provided at each exhibit space. We may be able to accommodate special requests for
electricity from exhibitors if it is crucial to the success of an exhibit. Requests for electricity must be included on the
online Team Exhibit Registration Form and should include the number of amps requested and how they will be
used. Exhibitors will receive a response indicating whether or not their request has been approved.

Internet Access

Internet access will not be provided and there is no free wireless Internet available at the Park. If you require
Internet access for your exhibit/demonstration, please arrange to bring your own Wi-Fi hots pot.

Dress Code

The dress code is casual. We encourage teams to wear matching university or team shirts (but these may NOT be
purchased with EPA grant funds). More formal clothes are recommended for the P3 Award Ceremony. Both the
Expo and Award Ceremony will be on parkland next to the Potomac River. Weather in mid-April is typically in the
mid-60s. It may be cooler due to wind from the river. We suggest you dress in layers.

Food

No food will be provided; students will be on their own for all meals. More information about nearby food options
will be provided prior to the Expo.

Water

Drinking water in large jugs will be provided. Please bring your own drinking cup or refillable bottle. Drinking water
may not be used for exhibit or demonstration purposes. If your exhibit or demonstration requires a significant
amount of water, you must let us know on the Exhibitor Registration form and bring your own containers.

Parking

No event parking is provided. More information about parking locations will be provided before the Expo.

Security

The Expo will be held in a public park location. Participants are advised not to leave valuables unattended at any
time. Overnight security will be provided for the Expo site on the evenings of April 10 and April 11.

Shipping Exhibit Materials

You will not be able to ship materials directly to the event site. If you need to send materials from out of town, you
should ship them directly to your hotel and arrange for transport from the hotel to the Expo.

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Procedures for Drop-off and Pick-up of Exhibit Materials

A few weeks prior to the event you will receive detailed arrival procedures. However, you should be aware that
vehicles are prohibited from driving on Oronoco Bay Parkland. In the event that you require a vehicle to transport
your items to the Expo area, designated nearby street parking may be utilized for unloading/loading purposes only.
Vehicles left unattended in the loading zone may be ticketed. Four-wheel, small transport vehicles and hand carts
will be available to assist in transporting heavy items from the street to the Expo tent.

Rules/Regulations

The Expo is located on parkland in Old Town Alexandria and must be treated with respect. Below are several rules
that you are required to follow while exhibiting on parkland.

•	The distribution of gum is strictly prohibited.

•	Smoking is strictly prohibited in all areas of the Expo.

•	The Expo uses single stream recycling. Ample receptacles will be provided throughout the venue.

•	No open flames (cooking or otherwise) are permitted on parkland.

•	No digging or trenching is permitted.

•	Due to security restrictions, absolutely no materials are to be launched or sent up into the air. Helium-filled
balloons pose a danger to the health and safety of wildlife and create a litter problem. Therefore, no
releases of helium-filled balloons into the atmosphere within a park are authorized.

•	No explosives or rocket launches are permitted on park property.

•	No glass containers are permitted on parkland.

•	All exhibitors must submit a list of chemicals, liquids or gases to be used in their booths.

•	No dumping (including dumping ice/water) is permitted. Clean water/ice should be put down the storm
drains.

P3 Award Ceremony and Reception
When: Monday, April 13, 2015,10:00 a.m. to 12:30 p.m., Expo Tent

At least two student representatives from each P3 team are required to attend the P3 Award Ceremony and
reception. We encourage as many team members to attend as possible, especially because photos of the winning
teams will be taken at the ceremony and provided to the press.

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Lodging

For your convenience, a room block has been reserved at the Crowne Plaza Old Town Alexandria. The rate is
$169 per night, plus applicable taxes (currently 14.5% room tax and $1/night occupancy tax).

Crowne Plaza Old Town Alexandria
901 North Fairfax Street
Alexandria, VA 22314
703-683-6000

http://vvww.iha.com/crowneplaza/hotels/us/en/alexandria/axecp/hoteldetail

Check-In: 3:00 p.m.

Check-Out: 12:00 p.m.

The room rate includes 2 coupons for complimentary breakfast at the hotel restaurant per night booked. Internet
access at the hotel is free if you are a member or become a member of the Intercontinental Hotels Group (IHG)
Rewards Club. You can register to join this free program at https://www.ihq.com/rewardsclub/us/en/ioin/register.
For non-members, the daily internet fee is $9.95 per day.

Please note that the hotel charges shipping/receiving fees for packages shipped to or from the hotel. For rooms
booked in the group block, shipping/receiving fees will be waived for one package per room. The hotel will charge
their standard fees for additional packages.

Reservations must be made by March 17, 2015, to receive the special National Sustainable Design Expo rate. For
those who choose not to stay at the Crowne Plaza Old Town Alexandria, there are numerous other lodging options
in Old Town Alexandria, VA.

To reserve rooms at the hotel, contact the reservations department at 1-800-972-3159 and refer to the "National
Sustainable Design Expo." Please note that room cancellations must be made no later than 24 hours prior to the
scheduled arrival date to avoid cancellation charges.

The hotel is located 3 blocks from the Oronoco Bay Park and is approximately a 1 mile walk from the Braddock
Road Metro Station on the blue and yellow metro lines. Overnight valet parking ($25.00/day) and overnight self-
parking ($20.00/day) are available at the hotel.

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Transportaftio 11

The Washington, D.C. metropolitan area is served by three local airports: Washington Dulles International Airport
(IAD), Baltimore-Washington International Airport (BWI), and Ronald Reagan Washington National Airport (DCA).
In keeping with the environmental goals of the P3 initiative, we encourage those traveling to the National
Sustainable Design Expo and EPA's P3 Award Competition to use public transportation when possible. In addition,
renting cars may not be practical in terms of parking and getting around in the Metro area. Please note that event
parking is not provided. Information regarding public transportation to the Crowne Plaza Old Town Alexandria from
the local airports is provided below. Visit http://www.wmata.com for a map of the Metrorail transit lines and fare,
schedule, and passenger information.

Ronald Reagan Washington National Airport (DCA) is located on the Metrorail Yellow and Blue Lines.
Additional information is available at http://www.metwashairports.com/reaqan. The Crowne Plaza Old Town
Alexandria has a free shuttle service to and from this airport.

Washington Dulles International Airport (IAD) is located approximately 30 miles from Old Town Alexandria. The
Washington Flyer Coach Service provides direct transportation between Dulles and Metrorail. The Washington
Flyer Coach, available at http://www.washfIv.com/, runs every 30 minutes and will take you non-stop to Metro's
West Falls Church station on the Orange Line. Additional information and ground transportation options are
available at http://www.metwashairports.com/dulles. West Fails Church is twelve stops to the Braddock Road
station, but transferring trains is required.

Baltimore-Washington International Airport (BWI) is located approximately 40 miles from Old Town Alexandria.
Metro offers BWI Express Metro bus service between BWI and the Greenbelt Metro station on the Green line.
Amtrak and MARC trains provide service between the BWI airport terminal and the Union Station Metrorail station .
Additional information and ground transportation options are available at http://www.bwiairport.com/. Union Station
is ten stops to the Braddock station, but transferring trains is required.

Amtrak Alexandria Station is located 1 mile from the Crowne Plaza Old Town Alexandria. Proceed west out of
parking lot. Turn right onto Madison Street. Turn left onto Route 1. Turn right onto King Street. Turn left onto
Callahan Drive.

Braddock Road Metro Station (Yellow and Blue Lines) is located 1 mile from the Crowne Plaza Old Town
Alexandria. Proceed on N. West Street toward E. Braddock Road. Turn left at Pendleton Street. Turn left at N.
Fairfax Street. The hotel is on the right.

Inquiries

All inquiries may be directed to Jennifer Legge of Leidos (EPA's contractor responsible for coordinating event
logistics) at P3Expo@leidos.com or 703-856-9217.

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Terms and Conditions

To participate in the National Sustainable Design Expo, you will be required to abide by the following terms
and conditions of the Expo. Completion of the online P3 Team Exhibit Registration form will require your
organization's agreement to the following.

Assumption of Risk and Release of Liability

You understand that participation in the National Sustainable Design Expo is voluntary and may expose you to the
risk of bodily injury. You acknowledge such risk and assume full responsibility and risk for any injury or damage
sustained, directly or indirectly, from participating in the National Sustainable Design Expo and agree to hold the
U.S. Environmental Protection Agency (EPA), Leidos and their planners, partners and contractors harmless from
any and all claims and damages, including attorneys' fees, filed against EPA and/or Leidos from such participation.

You further understand and agree that EPA, Leidos and their contractors, vendors and partners are not responsible
for any loss, theft or damage to your personal belongings while participating in the National Sustainable Design
Expo and you assume full responsibility and risk for any such loss, theft or damage.

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P3 Multimedia Release

Participants will be required to sign this release at the Expo.

National Sustainable Design Expo Multimedia Release Form

I hereby give the U.S. Environmental Protection Agency (EPA) permission to use photographs, videotapes or
motion pictures, and sound recordings taken or recorded on April 11-13, 2015, at the National Sustainable
Design Expo and P3 Award Ceremony and reception for nonprofit governmental purposes, including but not
limited to environmental education and awareness.

I understand that this permission includes, but is not limited to, publication of this material by EPA or other
governmental or nonprofit agencies or organizations in printed materials, television or radio broadcasts, or
internet/intranet websites.

I also understand that government publications cannot be copyrighted and can be republished, adapted and
used by anyone without permission and even for some commercial adaptations.

I further understand that I will not be compensated for such use.

ORGANIZATION NAME

		BY:	

DATE	PARTICIPANTS SIGNATURE

PARTICIPANTS PRINTED NAME

PARTICIPANTS EMAIL ADDRESS

		BY: 	

DATE	PARTICIPANTS SIGNATURE

PARTICIPANTS PRINTED NAME

PARTICIPANTS EMAIL ADDRESS

		BY: 	

DATE	PARTICIPANTS SIGNATURE

PARTICIPANTS PRINTED NAME

PARTICIPANTS EMAIL ADDRESS

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