ODS Reporting Registering With CDX January 2020


ODS REPORTING

Registering with CDX

January 2020

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I. INTRODUCTION

This document provides information for reporting entities on how to register with the Central Data
Exchange (CDX) for the purposes of submitting data to the Environmental Protection Agency (EPA) on
ozone depleting substances (ODS), as required by 40 CFR Part 82. All individuals that report ODS data
electronically on behalf of a reporting entity must register with the ODS Program within CDX. For
information on how to complete an ODS report, see EPA's document on Preparing Data for Submission.
For information on how to submit an ODS report using CDX, see EPA's document on Submitting Data to
EPA. The remainder of this document is organized as follows:

•	Section II: Register with CDX (First-Time Users)

•	Section III: Add ODS to your Program Services (Existing Users)

•	Section IV: Register Under a New Organization (Existing Users)

•	Appendix A: Provide EPA with your Organization ID

•	Appendix B: Update your Account Information

•	Appendix C: Deactivating Accounts

January 2020

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Register with CDX (First-Time Users)

II. REGISTER WITH CDX (FIRST-TIME USERS)

Step 1: initiate the Registration Process

Visit https://cdx.epa.gov/ and select "Register with CDX."

CDX: Central Data Exchange

a Contact Us

Forgot your Password?

Forgot your User ID?

Warning Notice and Privacy Policy

Welcome

Welcome to the Environmental Protection Agency (EPA) Central Data Exchange (CDX) - the Agency's electronic reporting site. The
Central Data Exchange concept has been defined as a central point which supplements EPA reporting systems by performing new
and existing functions for receiving legally acceptable data in various formats, including consolidated and integrated data.

Step 2: Read and Accept the Terms and Conditions

After reading the Terms and Conditions, check the box and click "Proceed."

CDX? Terms and Conditions 0,1 act

The access and use of CDX Registration for the electronic submittal of environmental information require the creation of a user
ID and password that I must maintain and keep confidential. I will review the following steps concerning the creation and
maintenance of a user ID and password.

Warning Notice

In proceeding and accessing U.S. Government information and information systems, you acknowledge that you fully
understand and consent to all of the following:

1. you are accessing U.S. Government information and information systems that are provided for official U.S. Government
purposes only;

2. unauthorized access to or unauthorized use of U.S. Government information or information systems is subject to criminal,
civil, administrative, or other lawful action;

3. the term U.S. Government information system includes systems operated on behalf of the U.S. Government;

¦* Ijam this registrant. I will not share my account, and I accept the terms and conditions, above.

Cancel

January 2020

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Register with CDX (First-Time Users)

Step 3: Select "ODS: Ozone Depleting Substances" from the Program List

Locate and select "ODS: Ozone Depleting Substances" from the list of active program services by either
scrolling down the list or entering "ODS" in the search criteria box.

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United States Environmental Protection Agency

Home About Recent Announcements Terms and Conditions Help

CDX- Core CDX Registration

3. User and Organization

Begin typing a program seivice name or related keywords to filter the list of available services (e.g., air quality system, AQS, or
Clean Air Act).

Active Program Services List

ODS

ODS: Ozone Depleting Substances

Step 4: Enter User Information

•	Create a unique User ID, which must be more than 7 characters long.

•	Select a title and enter your first and last name. Middle initial and suffix are optional.

•	Choose a password, which must contain at least one uppercase letter, one number, and be at least 8
characters long. The password must begin with a letter and may only contain letters and numbers.

•	Select three security questions and provide an answer for each one.

Note: It is important that you remember your username, password, and the
security question answers entered in Part 1: User Information; you will need
this information to access your CDX account and submit reports to EPA.

January 2020

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Register with CDX (First-Time Users)

Part 1: User Information
User ID *

Title *

First Name *

Middle Initial
Last Name *

Suffix
Password *

Re-type Password *
Security Question 1 *

Security Answer 1 *
Security Question 2 *
Security Answer 2 *
Security Question 3 *

Security Answer 3 *

Step 5: Search for Your Organization

Search for your organization by typing the name of your organization or the Organization ID (if known)
in the text box and clicking "Search."

Part 2: Organization Info

Enter organization or organization ID

The Importance of your Organization ID

CDX assigns each organization in its database with a unique 5-7 digit ID. The Organization ID you
register with and submit data under in CDX is used by the ODS Tracking System to identify the
reporting entity of each submission. Additionally, all users registered under the same
Organization ID have access to the same Submission History table in CDX (as described in EPA's
document on Submitting ODS Data). The use of a consistent Organization ID by all individuals that
submit reports on behalf of your company is required by EPA. See Appendix A for the form that
should be used to notify EPA of your company's Organization ID.

-Please Select- *

-Please Select-

-Please Select-

-Please Select-

ion uary 2020

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Register with CDX (First-Time Users)

If your organization appears in the search results, continue to Step 6a.
If your organization is not already in CDX, skip to Step 6b.

Step 6a: Select Your Organization

If your organization appears in the search results, click on the link under 'Organization ID.'

Part 2: Organization Info

Test Company

Enter organization or organization ID

Organization

Organization Name

Address

City

State

ZIP
Code

26226 ^

Test Company

100 Main St

Santa Fe

20154

What if My Organization's Address is Different from my Address?

To ensure the accurate tracking of ODS data, EPA requires each reporting entity to use a consistent
Organization ID in CDX. If your company has already begun using an Organization ID in CDX, but the
address listed for that Organization ID is for a different facility/location than the address of the
individual registering, you should still register under the established Organization ID. You will have
the option to tailor the primary contact's address when you submit a report to EPA. If your
company has not previously submitted ODS data to EPA under an existing Organization ID in CDX,
you may add a new organization entry to CDX by following steps 6b-7b. See Appendix A for the
form that should be used to notify EPA of your company's Organization ID.

Step 7a: Enter Organization Information

Enter your email, phone number, and fax number (if desired), and select "Submit Request for Access."

Part 2: Organization Info

Test Company
100 Main St
Santa Fe, NM, US
20154

Email * ^

Re-enter Email *

Phone Number *

Phone Number Ext | |

Fax Number

Wrong organization information? Back to Search Results. Use advanced search or request that we add vour organization.

January 2020

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Register with CDX (First-Time Users)

Step 6b: Request to Add Your Organization

If your organization's information is not already in CDX, you may request for CDX to add your
organization by clicking on the link to "request that we add your organization."

Part 2: Organization Info
;Company X	

Enter organization or organization ID

Organization ID Organization Name

Address

City

State

ZIP Code

No data was found matching your criteria,

Can't find your organization? Use advanced search ^rreauest that we add vour organization.

Step 7b: Submit Request to Add an Organization

Enter your organization information and then click "Submit Request for Access."

Part 2: Organization Info
Organization Name *
Country *

Mailing Address *
Mailing Address 2
City *

State *

ZIP/Postal Code *

Email *

Re-enter Email *

Phone Number *

Phone Number Ext
Fax Number



Company X

UNITED STATES

1 Main Street

Washington

District of Columbia

20001

email@test.com

email@test.com

(202) 555-5555

Submit Request for Access

January 2020

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Register with CDX (First-Time Users)

Step 8: Activate Your Account

Once you submit a request for access, you will be directed to the Confirmation page, indicating that
an email has been sent to the email address provided under Step 7.

vvEPA

V^I_I n United States Environmental Protection Agency
Home About Recent Announcements Terms and Conditions Help

CDX? Confirmation

1. Program Service v* ^

3. User and Organization V ^

A few more steps...

You will soon receive an email confirmation message (at email@test.com ) asking you to follow a link to activate your user
account. Follow that link to complete your registration. Please contact the help desk if you have any issues at 888-890-1995 or
(970) 494-5500 for International callers.

Return to CDX Home

Locate the email and click on the link provided within the body of the email.

You have successfully created an account with the EPA Central Data Exchange (CDX).

In order to complete your registration and begin using the system, you will need to confirm your account by clicking the hyperlink below and successfully logging in.
You will need to enter the UserlD (JANE.DOE) and Password that were selected during the registration process.

? J}ttps://dev.epacdx.net/ReRistration/EmailValidation?code=al0581de-d8ec-495b-b22c-9392bf22d80

If you click the link and it appears to be broken, please copy and paste it into a new browser window.

Once you have successfully logged into your account, you may be required to provide additional information. Any additional information will need to be completed
before you are able to access your Program Service.

Please do not respond to this message. If you have questions concerning this request, you may contact us by email at helpdesk@epacdx.net or by calling the CDX
Technical Support Staff through our toll free telephone support on 888-890-1995 between Monday through Friday from 8:00 am to 6:00 pm EST/EDT. For International
callers, the CDX Help Desk can also be reached at (970) 494-5500.

Sincerely
CDX Help Desk

United States Environmental Protection Agency - Central Data Exchange

Step 9: Log in to CDX

Enter your CDX User ID and Password, as created under Step 4, and click "Log In to CDX."

CDX? Central Data Exchange

2 Contact Us

User ID jane.doe

Password

B Log In to CDX

January 2020

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Register with CDX (First-Time Users)

Identity Proofing in CDX

As part of the CDX registration process, EPA requires proof of your identity. You may use an
independent third party electronic identity proofing service (i.e., LexisNexis) or print and submit
a signed electronic signature agreement (ESA) through U.S. Postal Mail to EPA. LexisNexis, which
is only available to users located within the United States, allows users to immediately access
the ODS data flow following authentication; users that submit a paper ESA are required to wait
7-10 days for EPA to receive their ESA and approve them for access.

¦^If you wish to verify your identity using LexisNexis, continue to Step 10.
¦^If you wish to submit a signed ESA through U.S. Postal Mail, skip to Step 11a.

Step 10: Verify your Identity using LexisNexis

Enter your address, date of birth, and last 4 digits of your Social Security Number (SSN).1 Verify that the
name above is you by checking the box and clicking "Proceed with Verification."

CDXc CDX Registration: LexisNexis®

S Contact Us

Logged in as OOSTESTING (Log out")

The program you are registering for requires additional proof of identity. Your options are to use an independent 3rd-Party
electronic identity proofing service or to print and submit a signed form through U.S. Postal Mail to the U.S. Environmental
Protection Agency. Note: Additional LexisNexis(R) Identity Proofing Information

LexisNexis® Instant ID

Legal Name

Jane

Doe

Home Address

100 Test Avenue

Address Line 2

[Washington D.C.

District of CM 20000

Home or Personal Phone

|Home or Personal Phon<|

Date of Birth

January 1

0 1963 0

Last 4 of SSN

"he name above is me. Please proceed with LexisNexis® Validation.

Proceed with Verification

Paler Verification Exit

If you have concerns about providing this information, click on the link for 'Additional LexisNexis Identity Proofing Information/

January 2020

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Register with CDX (First-Time Users)

Select five signature questions and provide answers to the questions. Select "Save Answers."

coy- Central Data Exchange
CDX Registration: Additional Verification

(Loo out)

1. Identity Verification V y 2. Signature Question > 3. ES

You are registered for a program that requires signature question verification. Please select five (5) signature questions and
answers. The questions that you select should be questions that you can remember, but difficult for anyone else to guess.

Select 5 Signature Questions and Answers

Review and sign your CDX electronic signature agreement (ESA) by selecting "Sign Electronically."

CDX? CDX Registration: Additional Verification

. (Loo out)

1. Identity Verification^/ y 2. Signature Question V ^ 3. ES

Electronic CDX Electronic Signature Agreement

The CDX electronic signature agreement (ESA) is an agreement between yourself and CDX that will authorize your electronic signature. By signing the ESA you agree to
adhere to the conditions listed on the agreement below. Once the ESA has been signed, you will be authorized to sign and/or encrypt information for your data flow. For any
questions regarding the CDX ESA please contact the CDX Help Desk.

Signing an electronic document on behalf of another person is subject to criminal, civil, administrative, or other lawful action.

U.S. Environmental Protection Agency
ELECTRONIC SIGNATURE AGREEMENT

In accepting the electronic signature credential issued by the U.S. Environmental Protection Agency (EPA) to sign electronic documents
submitted to EPA's Central Data Exchange (CDX): and as a representative for:

Electronic Signature Holder Company Information

Organization Name:

Test Company

Address:

100 Main St

City: State, Zip:

Santa Fe, NM 20154

Province:

Country:

Phone Number :

(555) 555-5555

E-mail Address:

jane.doe@test.com

Registrant's Name:

Jane Doe

CDX User Name:

JANE.DOE

Sign Electronically

ancel

January 2020

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Register with CDX (First-Time Users)

Certify that the information provided is correct by clicking "Accept."

I certify, under penalty of law that the information
provided in this document is, to the best of my
knowledge and belief, true, accurate, and complete. I
am aware that there are significant penalties for
submitting false information, including the possibility of
fines and imprisonment for knowing violations.

Signing an electronic document on behalf of another
person is subject to criminal, civil, administrative, or
other lawful action.

Decline

)cr,

ra



Enter your account password, the answer to the security question, and select "Sign."

adhere to the conditions listed on the agreement below. Once the ESA has been signed, you will be authorized to sSgn and/or encrypt information for your data flow. For

any



eSignature Widget





M

Si

1. Authentication

2. Verification 3. Sign File







Log into CDX

User:

JANE.DOE

Question:

What is the name of the hospital
where you were born?



lA



Password:

Answer:







•••••••••

~ I I







Welcome

Correct Answer





Congratulations!

You are now registered with CDX under the ODS Program.

January 2020

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Register with CDX (First-Time Users)

Step 11a: Submit Signed ESA through U.S. Postal Mail

If you do not wish to use LexisNexis for identity proofing, select "Paper Verification."

Home About Recent Announcements Terms and Conditions FAQ Help

CDX- CDX Registration: LexisNexis4

3 Contact Us

Lagged in as JANE.DOE (Log out)

1. Identity Verification

The program you are registering for requires additional proof of identity. Your options are to use an independent 3rd-Party electronic
identity proofing service or to print and submit a signed form through U.S. Postal Mail to the U.S. Environmental Protection Agency.
Note: Additional LexisNexis(Ri Identity Proofing Information

LexisNexis® Instant ID
Legal Name

Jan

M Doe

Home Address

Address Line 1*

Address Line 2

Icity*

|Zip Code*"

State*

Home or Personal Phone

[Home or Personal Phone |

Date of Bi rth

Month*

Day*

Year*

Last 4 of SSN

I Last 4 of SSN*

The name above is me. Please proceed with LexisNexis® Validation.

Proceed with Verification

Paper Verification

January 2020

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Register with CDX (First-Time Users)

Select "Sign Paper Form" and then "Print to Mail." Save an electronic copy of the ESA to your com
as a PDF, and then print a hard copy of the file.

Home About Recent Announcements Terms and Conditions FAQ Help

CDX- CDX Registration: Additional Verification

S Contact US

Logged in as JANE.DOE fLoa out)

1. Identity Verification V y 2. ES,

Paper CDX Electronic Signature Agreement

The CDX electronic signature agreement (ESA) is an agreement between yourself and CDX that will authorize your electronic signature. By signing the ESA you agree to
adhere to the conditions listed on the agreement below. Once the ESA has been signed, you will be authorized to sign and/or encrypt information for your data flow. For any
guestions regarding the CDX ESA please contact the CDX Help Desk.

U.S. Environmental Protection Agency
ELECTRONIC SIGNATURE AGREEMENT

Electronic Signature Holder Company Information

Organization Name:

Test Company

Address:

100 Main St

City. State. Zip:

Santa Fe.NM 20154

Province:

Country:

Phone Number:

(555) 555-5555

E-mail Address:

email@test.com

Registrant's Name:

Ms Jane Doe

CDX User Name:

JANE .DOE

Sign Paper Form

lancel

U.S. Environmental Protection Agency
ELECTRONIC SIGNATURE AGREEMENT

In accepting the electronic signature credential issued by the U.S. Environmental Protection Agency (EPA) to
sign electronic documents submitted to EPA's Central Data Exchange (CDX). and as a representative for:

Electronic Signature Holder Company Information

Organization Name:

Test Company

Address:

100 Main St

City, State, Zip:

Santa Fe.NM 20154

Province:

Country:

Phone Number:

(555) 555-5555

E-mail Address:

email@test.com

Registrant's Name:

Ms Jane Doe

CDX User Name:

JANE.DOE

January 2020

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Register with CDX (First-Time Users)

Step lib: Read, Sign, and Mail the Electronic Signature Agreement to EPA

Review and sign the Electronic Signature Agreement, and mail the document to EPA using one of the
following addresses, which are also provided in the Electronic Signature Agreement:

For Private Courier:

U.S. Environmental Protection Agency
Tracking System Program Manager
Stratospheric Protection Division
William Clinton East Building, Room 1340
1201 Constitution Avenue, N.W.

Washington, DC 20004

For U.S. Postal Service:

U.S. Environmental Protection Agency
Stratospheric Protection Division
Office of Atmospheric Programs
Mail Code: 6205T
1200 Pennsylvania Avenue, N.W.

Washington, DC 20460

Step 12: Final Registration Notification

Once EPA has received the signed ESA by mail, your account will be activated. Account activation is
expected to take 7-10 days. You will be notified by email when your account has been activated.

The Environmental Protection Agency's Central Data Exchange (COX) registration system has processed a change in registration status.

If you have questions concerning this change in registration status, you may contact us by email at helpdesk@epacdx.net or by calling
the CDX Technical Support Staff through our toll free telephone support on 888-890-1995 between Monday through Friday from 8:00
am to 6:00 pm EST/EDT. For callers from Puerto Rico and Guam, the CDX Help Desk can also be reached at (970) 494-5500.

Congratulations!

You are now registered with CDX under the ODS Program.

January 2020

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Add ODS to your Program Services (Existing Users)

III. ADD ODS TO YOUR PROGRAM SERVICES (EXISTING USERS)

Step 1: Log into CDX

Visit https://cdx.epa.gov/, enter your account information, and select "Log In."

&EPA

United States Environmental Protection Agency

Home About Recent Announcements Terms and Conditions Help

CDYc Central Data Exchange



Log in to CDX

Log In Register with CDX

Forgot your Password?

Forgot your User ID?

Warning Notice and Privacy Policy

Welcome

Welcome to the Environmental Protection Agency (EPA) Central Data Exchange (CDX) - the Agency's electronic reporting site. The
Central Data Exchange concept has been defined as a central point which supplements EPA reporting systems by performing new
and existing functions for receiving legally acceptable data in various formats, including consolidated and integrated data.

Step 2: Add Program Service

From the 'MyCDX' tab, select "Add Program Service."

Home About Recent Announcements Terms and Conditions FAQ Help

January 2020

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Add ODS to your Program Services (Existing Users)

Step 3: Select "ODS: Ozone Depleting Substances" from the Program List

Locate and select "ODS: Ozone Depleting Substances" from the list of active program services by either
scrolling down the list or entering "ODS" in the search criteria box.

&EPA

United States Environmental Protection Agency

Home About Recent Announcements Terms and Conditions Help

CDX- Core CDX Registration

i Contact Us

3. User and Organization

Begin typing a program service name or related keywords to filter the list of available services (e.g., air quality system, AQS, or
Clean Air Act).

Active Program Services List

ODS

Step 4: Select a Current Organization

Select a current organization from the dropdown list and select "Submit Request for Access." If you want
to register under a new organization, see Section IV.

Home About Recent Announcements Terms and Conditions FAQ Help

CDXr Edit Account Profile

r \

1. Program Service V ^



>

1

3. Organization Information

(Log out)

Registration Information

Program Service
Role

Ozone Depleting Substances
Submitter

3el
e

lect a Current Organization
equest to Add an Organization

Select an organization from the dropdown list.

€>

Test Company (100 Main St, Santa Fe, NM, US 20154)

Submit Request for Access

January 2020

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Add ODS to your Program Services (Existing Users)

Why don't I Need to Sign Another ESA?

The electronic signature agreement (ESA) is specific to the organization under which you register.
Therefore, since you already submitted an ESA when registering for another CDX program, you are
not required to sign and submit a new electronic signature agreement.

Home About Recent Announcements Terms and Conditions FAQ Help

CDXc Central Data Exchange

You are here: MvCDX» Manage Program Services

(Log out)

Manage Program Services

Program Service successfully added to Test Company.

Add Program Service I Back to MyCDX

[Expand All] [Collapse All]

Test Company, 100 Main SI, Santa Fe, NM, US 20154, (555) 555-5555

0 ODS II: Ozone Depleting Substances

0 OTAQREG: Office of Transportation and Air Quality Fuels Registration

Congratulations!

You have successfully added ODS to your Program Services.

January 2020

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Register Under a New Organization Name (Existing Users)

IV. REGISTER UNDER A NEW ORGANIZATION (EXISTING USERS)

When Should I Register under a New Organization?

The organization you register with and submit data under in CDX is used by the ODS Tracking
System to identify the reporting entity of each submission. CDX assigns each organization in its
database with a unique 5-7 digit ID. The use of a consistent Organization ID by all individuals that
submit reports on behalf of your company is required by EPA. If your company has previously
submitted ODS data to EPA through CDX under an Organization ID, you should only register and
submit data under a new Organization ID in CDX if the name of your organization changes (e.g., due
to a merger or acquisition). See Appendix A for more information on notifying EPA of your
organization's name change.

Step 1: Log into CDX

Visit https://cdx.epa.gov/, enter your account information, and select "Log In."

»EPA

United States Environmental Protection Agency

Home About Recent Announcements Terms and Conditions Help

CDX- Central Data Exchange

Password

Log In l^^Hster with CDX

Forgot your Password?

Forgot your User ID?

Warning Notice and Privacy Policy

Welcome

Welcome to the Environmental Protection Agency (EPA) Central Data Exchange (CDX) - the Agency's electronic reporting site. The
Central Data Exchange concept has been defined as a central point which supplements EPA reporting systems by performing new
and existing functions for receiving legally acceptable data in various formats, including consolidated and integrated data.

January 2020

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Register Under a New Organization Name (Existing Users)

Step 2: Modify Program Services

From the 'MyCDX' tab, select "Add Program Service."

Home About Recent Announcements Terms and Conditions FAQ Help

k Central Data Exchange

MyCDX

libox My Profile, Submission History

fLoa ouO



Services

o;; Manage

Status

- Pronram Service Name

* Role »



ODS: Ozone Depleting

Substances

Ozone Denletinn
Substances

1

CE

Add Program Service ^ Manage Your Program Services

CDX Service Availability

See the status for all program services

News and Updates

No news/updates.

Step 3: Select "ODS: Ozone Depleting Substances" from the Program List

Locate and select "ODS: Ozone Depleting Substances" from the list of active program services by either
scrolling down the list or entering "ODS" in the search criteria box.

oEPA

t/i-i n United States Environmental Protection Agency
Home About Recent Announcements Terms and Conditions FAQ Help

CDX? Edit Account Profile

i Contact Us

(Log out)

1. Program Service ^

!¦ '



5

1

¦ 3. Organization Information

Begin typing a program service name or related keywords to filter the list of available services (e.g., air quality system, AQS, or
Clean Air Act),

Active Program Services List

ODS|

ODS: Ozone Depleting Substances

January 2020

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Register Under a New Organization Name (Existing Users)

Step 4: Select New Organization

Request to add a new organization by typing the name of your organization or the CDX Organization ID
(if known) in the text box, clicking "Search," and clicking on the link under 'Organization ID.' If your
organization does not appear in the search results, skip to Step 6.

CDXr Edit Account Profile

1. Program Service V

Registration Information

SB

Program Service
Role

Ozone Depleting Substances
Submitter

^elect a Current Organization
• Request to Add an Organization

(Log out)

Organization
ID

Organization Name

Address

City

State

ZIP

Code

r26226 J

Test Company

100 Main St

Santa Fe

NM

20154

Can't find your organization? Use advanced search or request that we add vour organization.

Step 5: Enter Organization Information

Enter your email, phone number, and fax number (if desired) and select "Submit Request for Access."

Test Company

100 Main St
Santa Fe, NM, US
20154

Email *

Re-enter Email *
Phone Number *
Phone Number Ext
Fax Number

Wrong organization information? Back to Search Results. Use advanced search or request that we add vour oroanization.

Submit Request for Access

January 2020

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Register Under a New Organization Name (Existing Users)

Step 6: Request to Add Your Organization

If your organization's information is not already in CDX, you may request for CDX to add your
organization by clicking on the link to "request that we add your organization." Otherwise, skip to Step 8.

CDX; Edit Account Profile

K

3. Organization Information

(Log out)

Registration Information

Program Service
Role

Ozone Depleting Substances
Submitter

Select a Current Organization
¦ Request to Add an Organization

|companyxT

Enter organization or organization ID

Organization ID Organization Name

Address

City

State

ZIP Code

No data was found matching your criteria.

Can't find your organization? Use advanced search ^rrequest that we add your organization.



Step 7: Submit Request to Add an Organization

Enter your organization information and then click "Submit Request for Access."

January 2020

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Register Under a New Organization Name (Existing Users)

Step 8: Sign the Electronic Signature Agreement

Review and sign your CDX electronic signature agreement (ESA) by selecting "Sign Electronically."

Home About Recent Announcements Terms and Conditions FAQ Help

CDX-r CDX Registration: Additional Verification

I Contact Us

fl_OQ Qllfl

1. Identity Verification^ y 2. Signature Question V V 3. ES

Electronic CDX Electronic Signature Agreement

Signing an electronic document on behalf of another person is subject to criminal, civil, administrative, or other lawful action.

U.S. Environmental Protection Agency
ELECTRONIC SIGNATURE AGREEMENT

In accepting the electronic signature credential issued by the U.S. Environmental Protection Agency (EPA) to sign electronic documents
submitted to EPArs Central Data Exchange (CDX): and as a representative for:

Electronic Signature Holder Company Information

Organization Name:

Test Company

Address:

100 Mam St

City, State, Zip:

Santa Fe: NM 20154

Province:

Country:

Phone Number:

(555) 555-5555

E-mail Address:

j ane. doe@test. com

Registrant's Name:

Jane Doe

CDX User Name:

JANE.DOE

Cancel

Why do I Need to Sign Another ESA?

The electronic signature agreement (ESA) is specific to the organization under which you register.
Therefore, when you register under a new organization in CDX, you are required to sign and submit
a new electronic signature agreement. If you did not previously sign your ESA electronically, you
may be required to provide additional verification information or, alternatively, will be required to
submit a paper-copy ESA through U.S. Postal Mail.

January 2020

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Register Under a New Organization Name (Existing Users)

Step 9: Certify the Information Provided is Accurate

Certify that the information provided is correct by clicking "Accept."

0

I certify, under penalty of law that the information
provided in this document is, to the best of my
knowledge and belief, true, accurate, and complete. I
am aware that there are significant penalties for
submitting false information, including the possibility of
fines and imprisonment for knowing violations.

Signing an electronic document on behalf of another
person is subject to criminal, civil, administrative, or
other lawful action.

Step 10: Authenticate and Verify your Account Information

Enter your account password, the answer to the security question, and select "Sign."

















eSig nature Widget





1. Authentication

2. Verification

3. Sign File





Log into CDX

Question:







User:

What is the name of the hospital







JANE.DOE

where you were born?







Password:

Answer:







•••••••••









Welcome

Correct Answer







Congratulations!

You are now registered under a New Organization.

January 2020	22

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Provide EPA with your Organization ID

APPENDIX A. PROVIDE EPA WITH YOUR ORGANIZATION ID

The organization you register with and submit data under in CDX is used by the ODS Tracking System to
identify the reporting entity of each submission. CDX assigns each organization in its database with a
unique 5-7 digit ID. The use of a consistent Organization ID by all individuals that submit reports on
behalf of your company is required by EPA. To ensure consistency, EPA requests that all organizations
provide EPA with the Organization ID under which they plan to submit data. If your Organization ID
changes (due to a change in your organization's name), EPA similarly requests that the organization
notify EPA of this change before submission of data under the new Organization ID.

New CDX Users

For companies that have never before submitted ODS data to EPA through CDX, provide the
following information to Katherine Sleasman (sleasman.katherine@epa.gov) and Emily Golla
(golla.emily@epa.gov) following registration with the ODS Program in CDX:

Subject: New ODS CDX User

I recently registered under the ODS Program in CDX in anticipation of submitting data on behalf of
[Company Name], My CDX registration information is provided below.

•	Organization Name:	

•	Organization ID:	

Organization Name Changes

If your company's name changes, provide the following information to Katherine Sleasman
(sleasman.katherine@epa.gov) and Emily Golla (golla.emily@epa.gov) following registration with
the new Organization Name/ID in CDX:

Subject: ODS Submitter Name Change

[Company Name] recently underwent a name change that required us to update the organization
name/ID used for data submission in CDX. The old and new CDX organization information is provided
below.

•	Old Organization Name:	

•	Old Organization ID:	

•	New Organization Name:	

•	New Organization ID:	

January 2020

23

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Update your Account Information

APPENDIX B. UPDATE YOUR ACCOUNT INFORMATION
Edit your account password or your account's security questions

Select "Modify User Information" from the 'My Profile' tab.

oEPA

United States Environmental Protection Agency

Home About Recent Announcements Terms and Conditions FAQ Help

CDX;¦ Centr

MyCDX 11 Inl

change

fLOQ out)

My Profile

Lbmission History

User Information
User ID
Name

Last Updated
Registration Date
Primary Contact Info

E

JANE.DOE
Ms. Jane Doe

1/24/2017 4:30:53 PM
1/24/2017 11:13:23 AM
Organization: Company X

Address: 1 Main Street, Washington, D.C., US 20000
Phone (202) 555-5555
Email: email@test.com

Modify User Information



Edit the information and select "Save User Information."

January 2020

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Update your Account Information

Edit your email address, phone number, or fax number

From the 'My Profile' tab, select "Modify Organization Information."

Organization Information

Primary Organization =

Org. ID

Name

Address

26226

Test Company

100 Main St, Santa Fe, NM, US 20154



Modify Organization Information

Select the appropriate Organization and edit your phone number or fax number. Select "Save
Organization Details." To change your email address, contact the CDX Help Desk.

Organization Information
Current Organizations

Click the organization name to view or modify organization information.

Primary Organization =

~ Test Company (26226) &

Organization Name Test Company (26226)

(ID)

Mailing Address	100 Main St

Santa Fe, NM, US
20154

Provide Additional Contact Information
Email**

Phone Number*

Phone Number Ext
Fax Number

**To change your e-mail address, please contact your account manager or the CDX Help Desk.

email@test.com

(202) 555-5555

Email addresses, phone numbers, and fax numbers in CDX are tied to the organization under which
you are registered. If you are registered under more than one organization in CDX, you may tailor
your email address, phone number, and fax number for each organization.

January 2020	25

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Deactivating Accounts

APPENDIX C. DEACTIVATING ACCOUNTS

Since all users registered under the same Organization ID have access to the same Submission History
table in CDX, it is important to deactivate accounts when individuals leave your organization to ensure
they can no longer access your company's ODS submissions. The process for deactivating your own
account or an account of a previous employee is described below.

Deactivate your own account

Select "Modify Program Services" from the 'My Profile' tab.

vvEPA

United States Environmental Protection Agency
Home About Recent Announcements Terms and Conditions FAQ Help

CDX? Central Data Exchange

(Log out)

MyCDX

Inboi

My Profile

Libmission History

Program Services

Manage the access to your program services including role and facility information.

Modify Program Services

Located and expand the account you wish to deactivate, and select 'Deactivate'.
Manage Program Services

Add Program Service H Back to MyCDX

JUNE TEST ONE, 1310 L ST NW, WASHINGTON, DC, US 20005, (555) 555-5555

[Expand All] [Collapse All]

|boDS: Ozone Depleting Substances

Role

Program ID

Statu^

Details

Submitter



Actwe (Deactivate)^



Deactivate the account of a previous employee

Provide the following information to Katherine Sleasman (sleasman.katherine@epa.gov)
and Emily Golla (golla.emily@epa.gov) to request deactivation of an account:

Subject: ODS Account Deactivation Request

[Employee Name] is no longer responsible for submitting ODS reports on behalf of [Company Name],
Please deactivate their CDX account.

January 2020	26

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