Chemical Data Reporting Quick Reference Guide Creating a Secondary or Tertiary Form U

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Chemical Data Reporting Quick Reference Guide
Creating a Secondary or Tertiary Form U

Quick Reference Guide
Creating a Secondary/Tertiary Form U

Pre-requisites

1. User is registered in CDX and and has a role as either an Authorized Official or Agent/Consultant in
the Chemical Data Reporting application.

2. See the User Roles and Access Quick Reference Guide for details.

Creating a Secondary/Tertiary Form

An © icon next to a field provides additional information about the field. To activate the legend place the mouse cursor over
the icon and a brief explanation will display. This tooltip does not provide navigation.

1. Log in to CDX at https://cdx.epa.gov/.

2. Click the Secondary Authorized Official or Secondary Agent/Consultant link.

3. Select TSCA Chemical Data Reporting (CDR) 2020 from the drop-down menu on the Chemical
Information Submission System page.

4. Click the OK button.

5. Click the Create New Form button within the Actions column for the desired site on the Manage
Forms page.

6. Create a Passphrase to secure access to your form. Enter the following information on the Create
Passphrase page:

a. New Passphrase

b. Confirm Passphrase

i. The passphrase must be between 8 and 20 characters long and may not contain special
characters (+,?,, etc.)

c. After creating a passphrase, add a Passphrase Hint to help you remember the passphrase for this
form. If you forget the passphrase, after three (3) failed attempts the hint will display. Please do
not include the passphrase as part of your hint

7. Click the Continue button to proceed to Step 1 - Form Information.

Step 1 Form Information

Step 1.1 Secondary Company Information

1. Verify that the information displayed on the Secondary Company Information page is correct or
update as needed.

a. If edits are not needed, proceed to step three 3.

2. Click the Edit button to update any details if needed.

a. Secondary Company Name

b. Secondary Company Address

c. Secondary Company Address 2

d. Secondary Company City

e. Secondary Company County/Parish

f. Secondary Company State/Province/Other

i. This is a required field if United States is selected from the Secondary Company Country
drop-down menu

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Chemical Data Reporting Quick Reference Guide
Creating a Secondary or Tertiary Form U

g. Secondary Company Zip/Postal Code

h. Secondary Company Country

i. Click the Save button to save the entered information.

ii. Click the Cancel button to close the secondary company fields without saving.

3. Click the Continue button to proceed to Step 2 - Trade Products.

Step 2. Trade Product (New)

1. Click the Add Trade Product button on the Trade Product Summary page to navigate to the Trade
Product Identification page.

Step 2.1 Trade Product Name Substance Identification

Step 2.1.1 Known Chemical Substance(s) for the Trade Product

1. Select the Yes radio button in response to the Do you know the chemical substance(s) for the Trade
Product Name? question.

2. Check the appropriate checkbox to mark the linkage between corresponding information and the
chemical substance as confidential:

a. Company Information

b. Technical Contact Information

3. Enter the name of the trade product into the Trade Product Name or Provided Company Trade
Name field.

4. Click the checkbox to claim the Trade Product Name or Provided Company Trade Name as

Confidential Business Information (CBI).

5. Click the Add Chemical Substances button to generate the Search Substance Registry Services (SRS)
window.

6. Search for a chemical via CASRN or CA Index Name:

a. Select the Search by CASRN or CA Index Name radio button

b. Enter a CASRN into the CASRN (Matches Exactly) field or

c. Enter a CA Index Name or other synonym search criteria into the CA Index Name or Other
Synonym field

7. Search for a chemical by Accession Number and/or Generic Name:

d. Select the Search by Accession Number and/or Generic Name radio button

e. Enter Accession Number search criteria into the Accession Number field

f. Enter Generic Name search criteria into the Generic Name field

8. Click the Search button.

9. Select the radio button of a chemical substance result and click the Save Chemical button.

10. If a chemical is selected by Accession Number or Generic Name then select the applicable statement:

a. I wish to maintain an existing claim for the confidentiality of the chemical substance identity, as
listed on the confidential portion of the TSCA Inventory.

b. I do not wish to maintain an existing claim for the confidentiality of the chemical substance
identity, as listed on the confidential portion of the TSCA Inventory.

11. Enter a value into the Percent Composition (%) field.

12. Select a value from the Function of Chemical drop-down menu to indicate the function of the identified
chemical substance.

13. Repeat steps 5 - 12 to add each chemical substance that makes the Trade Product if multiple.

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Chemical Data Reporting Quick Reference Guide
Creating a Secondary or Tertiary Form U

14. Check the Table Contains non-reportable substances? checkbox to indicate that the total percent
composition value is less than 100.

15. Enter any other information that regarding the trade product into the Other Information field.

Step 2.1.2 Unknown Chemical Substance(s) - To be reported by a Tertiary Submitter

1. Select the No - A third-party will provide that information radio button in response to the Do you
know the chemical substance(s) for the Trade Product Name? question.

2. Check the appropriate checkbox to mark the linkage between corresponding information and the
chemical substance as confidential:

a. Company Information

b. Technical Contact Information

3. Provide the tertiary company information by completing the following fields.

a. Trade Product Name or Other Designation

b. Other Information

c. Tertiary Company Name

d. Tertiary Company Email Address

e. Tertiary Company Address

f. Tertiary Company Address 2

g. Tertiary City/Town

h. Tertiary State/Province/Other

i. Tertiary Postal Code

j. Select the appropriate value from the 'Country' * dropdown menu

4. Enter email address(s) to request the tertiary company submit a report based on the trade product
information

a. To:

b. CC:

c. Additional Notes:

5. Click the Send email now button.

6. An email sent successfully notification message displays with the unique identifier.

7. Click the Previous button to navigate back to the Trade Product Summary page.

8. Click the Continue button to navigate to the Technical Contact Information page described in Step
2.4.

Step 2.1.3 Primary Company Information

1. Enter the unique identifier you received from the Primary Company into the Unique Identifier field.

2. Click the Populate Primary Company button to populate the primary company information into the
corresponding table.

a. Parent Company displays the name of the parent company

b. Site displays the name of the site

c. Site Mailing Address displays the physical address of the site

d. Relationship CBI? displays No if the Check if you wish to report the joint relationship as
confidential checkbox was unchecked in a primary form and Yes if the Check if you wish to
report the joint relationship as confidential checkbox is checked in a primary form.

3. Click the Delete icon within the Actions column to remove a primary company.

4. Click the Previous button to navigate to the Trade Product Summary page.

CDX.

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Chemical Data Reporting Quick Reference Guide
Creating a Secondary or Tertiary Form U

5. Click the Continue button to navigate to the Technical Contact Information page described in Step
2.2.

Step 2.2 Technical Contact Information

Step 2.2.1 Identifying/Adding a New Technical Contact

1. Select the Create a new contact radio button.

2. Click the Click to copy information from CDX Registration button to populate the technical contact
details or

3. Enter technical contact information into the following fields:

a. Prefix

b. First Name

c. Middle Initial

d. Last Name

e. Suffix

f. Company Name

g. Telephone

h. Ext

i. Email Address

j. Mailing Address 1
k. Mailing Address 2

1. State (required if United States is selected from the Country drop-down menu)
m. Postal/Zip Code
n. Country

4. Click the Save button to save the entered contact details.

5. Click the Cancel button to close the technical contact fields without saving the entered information.

6. Select the radio button for a technical contact within the Selected Contact column.

7. Click the Previous button to navigate to the Trade Product page.

8. Click the Continue button to navigate to Step 3 - CBI Substantiation page.

Step 2.2.2 Selecting an Existing Technical Contact

1. Select the Choose an existing contact radio button.

2. Click the Previous button to navigate to the Trade Product page.

3. Click the Continue button to navigate to Step 3 - CBI Substantiation page.

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Chemical Data Reporting Quick Reference Guide
Creating a Secondary or Tertiary Form U

Step 3 CBI Substantiation

Step 3.1 Review claims for accuracy

Step 3.1.1 Substantiation Status

1. Review the Status column to determine whether the CBI claims listed require substantiation answers.

a. A grey checkmark indicates that although the chemical or trade product contains confidential
claims, these claims are exempt from substantiation and do not require further action.

b. A green checkmark indicates that all of the confidentiality claims either have the required
substantiation answers provided or are exempted from the need for substantiation.

c. A chemical without a checkmark icon indicates that some or all confidentiality claims are
incomplete and do not contain the corresponding substantiation answers. To provide the answers
to the substantiation questions individually, proceed to Step 3.1.2, To copy previously completed
substantiation answers, proceed to Step 3.1.2.1,

2. After all confidentiality claims have been substantiated as required, select the Continue button.

a. A pop-up message will display "Claims of confidentiality and, if required, substantiation of the
claims are required at the time of submission (40 CFR 711.30(a)(1)). If you need to make
additional confidentiality claims or substantiations, select the Cancel button to close this window
and update the claims as needed. If your confidentiality claims and substantiations are complete,
select the Continue button to move forward with the validation and submission of your form.
Information not claimed as confidential in accordance with the requirements of 40 CFR 711.30
may be made public without further notice to the submitter. "

b. If you are ready to submit your form, click the Continue button and proceed to Step 4.

Otherwise click the Cancel button to return to the form and submit at a later time.

Step 3.1.2 Complete Substantiation Answers

1. If the chemical is missing a checkmark icon on the Status column, click the Expand (+) icon to view
the sections that contain confidential claims.

a. There are up to two indicators for each section header:

i. (#/#) indicates the number of confidential claims made out of the total number of claims
possible for that section.

ii. Checkmark icon, described in step 3.1.1, bullet 1.

b. If a section header has (0/0) listed, there are no confidential claims made in this section, and
therefore substantiation answers are not needed.

c. If a section header has (3/6) listed, it means that you claimed 3 out of a total of 6 possible data
elements as confidential data elements.

d. If a section header has a green checkmark displayed, this indicates that substantiation answers
have been provided or are not required, and this section is complete.

e. If the checkmark icon is not displayed, this indicates that substantiation answers are missing
and need to be provided.

2. Click the section header to expand the menu and see the data elements that require attention.

3. Scroll up or down to find the available links for elements claimed confidential.

4. Each element has a set of general questions with Yes or No selections and an explanation text box that
allows you to provide the corresponding answer to the question. Complete each set of questions by
selecting the appropriate radio button (Yes/No) for each question.

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Chemical Data Reporting Quick Reference Guide
Creating a Secondary or Tertiary Form U

5. Check the corresponding CBI checkbox to claim the substantiation answer as confidential.

6. After completing all corresponding questions, click the Save button to continue with the next element.

7. After all the claims have been substantiated and the substantiations saved, the green checkmark will
show on the Status column.

Step 3.1.2.1 Copy Substantiation Answers

Prerequisites: For at least one chemical in your submission, at least one green checkmark is shown in the

Status column.

1. If the chemical or trade product is missing a status icon, click the Copy (paper stack) icon to trigger the
copy functionality.

2. Select a chemical from the dropdown menu from which you wish to copy substantiation answers.

a. If a chemical does not display, it is not eligible to be copied.

3. Once a chemical has been selected, choose one of the following options:

a. Click the Copy Substantiations button to copy all applicable chemical substantiations from the
selected chemical to the chemical or trade product you are editing.

b. Click the Copy Substantiations to All button to copy all applicable chemical substantiations
from the selected chemical to all applicable chemicals or trade products in the form.

i. During the copy process, existing substantiation answers are not overwritten.

c. Click the Cancel button to discard and close the copy functionality.

4. Click the Continue button to proceed with the submission.

5. The following disclaimer displays: Claims of confidentiality and, if required, substantiation of the
claims are required at the time of submission (40 CFR 711.30(a)(1)). If you need to make additional
confidentiality claims or substantiations, select the Cancel button to close this window and update the
claims as needed. If your confidentiality claims and substantiations are complete, select the Continue
button to move forward with the validation and submission of your form. Information not claimed as
confidential in accordance with the requirements of 40 CFR 711.30 may be made public without further
notice to the submitter.

6. Click the Continue button to confirm and return to Step 4 - Review and Submit or

7. Click the Cancel button to return to the CBI Substantiation page.

CDX.

Step 4 Review and Submit

Step 4.1 Submitting Official Information

1. The information has been pre-populated from the Primary Authorized Officials CDX registration. If the
information listed is incorrect, please make the appropriate edits to the Authorized Officials user
information in CDX registration.

2. Check the CBI checkbox to claim the submitters contact information as confidential.

3. Provide the corresponding substantiation for the confidentiality claim of the Submitting Official
Information.

4. Check the associated checkbox to confirm your acknowledgement of the legally responsible certification
statement.

5. Click the Start Submission Process button to activate the submission process.

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Chemical Data Reporting Quick Reference Guide
Creating a Secondary or Tertiary Form U

Step 4.2 TSCA CBI Certification

1.	Review the TSCA CBI Certification disclaimer and certify that all claims for confidentiality asserted
with this submission are true and correct.

2.	To accept, click the Continue button or click Cancel to return to the Submitting Official Information
page.

Step 4.3 CDR Certification

1.	Review the CDR Certification disclaimer.

2.	To accept, click the I Certify button or click Cancel to return to the Submitting Official Information
page.

Step 4.4 Validation

1. The application performs a validation check on the information provided.

a.	If the form passes the validation check, the CDR Validation window displays with No Errors
Found. Close the window and click the Review & Submit button to proceed to Step 4.5 or click
Cancel to return to the Submitting Official Information page.

b.	If the form fails the validation check, the CDR Validation window displays with the identified
errors.

c.	Review the identified errors and click the error hyperlink to navigate to the appropriate page and
correct.

d.	Click the Validate link again to re-validate a form.

Step 4.5 PDF Generation

1.	The form automatically generates a PDF format of the CDR Electronic Reporting form. If your form
contains more than 20 chemicals, a separate PDF will be generated for each 20 chemicals. Therefore, a
form with 30 chemicals will generate 2 PDFs and a form with 105 chemicals will generate 6 PDFs.

2.	Click the Download button to download a copy of an individual PDF.

a. The form automatically generates a PDF format of the CDR Electronic Reporting form. If your
form contains more than 20 chemicals, a separate PDF will be generated for each 20 chemicals.
Therefore, a form with 30 chemicals will generate 2 PDFs and a form with 105 chemicals will
generate 6 PDFs.

3.	Click the Sign, Encrypt, and Submit button to complete the submission process in Step 4.6 or click
Cancel to return to the Chemical Summary page.

Step 4.6 CROMERR Signature

1.	Click the Accept button on the pop-up window that reads: "I certify, under penalty of law that the
information provided in this document is, to the best of my knowledge and belief, true, accurate, and
complete. I am aware that there are significant penalties for submitting false information, including the
possibility offines and imprisonment for knowing violations. "

2.	Enter the CDX password and click the Login button.

3.	Enter the answer to the Verification question and click the Answer button.

4.	Click the Sign button.

5.	Click the Home button to return to the Home page or Logout to leave the application.

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© 2020 CGI Federal
EPA TO 47QFCA-18-F-0009

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Chemical Data Reporting Quick Reference Guide
Creating a Secondary or Tertiary Form U

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© 2020 CGI Federal
EPA TO 47QFCA-18-F-0009

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