Submitting HFC Reports HFC Allocation Rule Reporting Instructions March 2022


HFC Allocation Rule Reporting Instructions
March 2022

Submitting HFC Reports

I. INTRODUCTION

This document provides information on how to submit HFC reports through EPA's electronic
Greenhouse Gas Reporting Tool (e-GGRT). To submit a report through e~GGRT, you must first be
registered with the HFC Reporting System within e-GGRT, Registration is by invitation only. Refer to
EPA's reporting instructions on Registration and Account Management for more information on the
registration process. The remainder of this document is organized as follows:

•	Section II: Access your HFC Reporting System Account

•	Section III: Submit a New Company-Level Report

•	Section IV: Submit a New Facility-Level Report

•	Section V: View Report Documents

•	Section VI: Resubmit a Report

•	Appendix A: Amend a Transhipment

HFC Allocation Rule Reporting Instructions	1

-------
II. ACCESS YOUR HFC REPORTING SYSTEM ACCOUNT

Step 1: Log into e-GGRT

Visit https://ghgreporting.epa.gov and enter your Username and Password.

Step 2: Enter the HFC Reporting System Application

Click on the link to go to the HFC Reporting System application. Note that this link will only appear for
users that are registered with the HFC Reporting System application.

S-EPA

United States
Environmental Protection
Agency

HOME FACILITY REGISTRATION FACILITY MANAGEMENT

REGISTER A FACILITY

ACCESS YOUR FACILITIES:
No Registered Facility

Facility or Supplier

e-GGRT



Electronic Greenhouse Gas
Reporting Tool

Hello, Entity Goila | My ProfSe j Logout

^ACCEPT AN APPOINTMENT:

If you received an email to accept an
appointment to a facility, paste the 1-
time Invitation Code into the field, then
click 'GO'.

EPA Correspondence Folder
— Issues with Message(s) awaiting
reply: 0

You are also a reporter under EPA's

@ e-GGRT Help
About e-GGRT Home

HFC Allocation Rule Reporting Instructions

-------
III. SUBMIT A NEW COMPANY-LEVEL REPORT

Certain HFC activities are reported to EPA at the company-level, while other activities are reported at
the facility-level. The text box below summarizes which report types are reported at each level. This
section provides step by step instructions on submitting a company-level report.

Company-Level vs Facility-Level HFC Reports

HFC reports can be company-level or facility-level, as summarized by report type in the table below.
A detailed control period calendar identifying when specific reports are due is available here.

Report Type

Report Level

Report Frequency

Application-Specific Allowance Holders Biannual Report

Company

Biannual

Conferral of Allowances Report

Company

As Needed

Destruction One-Time Report

Facility

One-Time

Exporter Quarterly Report

Company

Quarterly

Fire Suppressant Recycler Quarterly Report

Company

Quarterly

Importer of Record Annual Report

Company

Annual

Importer Quarterly Report

Company

Quarterly

Inter-Company Transfers Report

Company

As Needed

International Transfers Report

Company

As Needed

Producer One-Time Report

Facility

One-Time

Producer Quarterly Report

Facility

Quarterly

Process Agent Use Annual Report

Facility

Annual

Process Agent Use One-Time Report

Facility

One-Time

Request for Additional Consumption Allowances Report

Company

As Needed

Reclaimer One-Time Report

Company

One-Time

Reclamation Quarterly Report

Company

Quarterly

Sale or Conveyance Report

Company

One-Time

Second Party Transformation and Destruction Report

Facility

Annual

Transformation One-Time Report

Facility

One-Time

Transhipment Notification

Company

As Needed

HFC Allocation Rule Reporting Instructions

3

-------
Step 1: Navigate to the HFC Reports tab

Select the HFC Reports tab at the top of the screen.

United States
Environmental Protection
flency

Hfc.

^^^^JfHFC Reports^ I Import Petitions | Company Management | , . . . ,

Hello, Emily Goila | My Profile | Logout

^Accept an appointment:

If you received an email to accept an

appointment to a company, paste the 1-time
Invitation Code into the field, then click 'GO'.

This collection of information is approved by OMB under the Paperwork Reduction Act. 44 U.S.C. 3501 et seq. (OMB Control No. 2060-0734).
Responses to this collection of information are mandatory (40 CFR 84). An agency may no! conduct or sponsor, and a person is not required
to respond lo. a collection of information unless it displays a currently valid OMB control number The public reporting and recordkeeping
burden for this collection of information is estimated to be 6.5 hours per response. Send comments on the Agency's need for this information
the accuracy of the provided burden estimates and any suggested methods for minimizing respondent burden including through the use of
automated collection techniques to the Director Regulatory Support Division, U.S. Environmental Protection Agency (2821T), 1200
Pennsylvania Ave., NW. Washington. D.C. 20460 Include the OMB control number in any correspondence Do not send the completed form
to this address.

Need to register a facility for the

Greenhouse Gas Reporting Program
(40 CFR Part 98)?

d} Go to e-GGRT for GHG Reporting

Access your Companies

Company

CompID

Your Role

Actions

AIM UAT ICF Company 6

AIM806

Company Representative

Report | Manage

Step 2: Select the HFC Report Type

Select the HFC report type that you are submitting from one of the Select Report Type dropdown
menus, depending on the report frequency (see text box on page 3), and click Start or Go to begin the
submission process.

A rn» United States lip

Environmental Protection

Home

HFC Reports

Import Petitions

Company Management

PHASEDOWN

Hello, Shubh Jain | My Profile | Logout |

AIM UAT ICF Company 6 (AIM806)

Home » Choose a Company » Company Reports Summary

Submit or access your reports

Use this screen to start or open company-level HFC reports. Use the menu on the left to start a new One-time or As-
needed report, and use the menu on the right to access periodic (quarterly, bi-annual, annual) reports.

If your company includes facilities (added via the Company Management tab) they will be listed in a table below. To
access facility-level reporting locate the facility and click Open Facility in the Actions column.

Start a New Company-Level One-Time or As-Needed Report

Go to Company-Level Periodic Reporting

To start a new HFC report select its report type below, then click the Start
button. If you want to view, revise, or amend an existing report, find it below in
the Company-Level HFC Reports table and click Open.

fj^lect Report Type

To access quarterly, biannual, or annual HFC reporting select the report type
below, then click the Go button. You will be able to start and submit new
reports, or view and resubmit previously-submitted reports.

^^^ject Report Type

<@x

HFC Allocation Rule Reporting Instructions

-------
Step 2a: Select the Reporting Period

If submitting a quarterly, biannual, or annual report, select Start from the Actions menu for the
reporting period for which you are submitting a report.

A rn* United States	Mk

Environmental Protection	g

Home Import Petitions Company Management

Hello, Shubh Jain | My Profile | Logout

AIM UAT ICF Company 6 (AIM806)

Home » Choose a Company » Company Reports Summary >» HFC Reclaimer Quarterly Report

r \

HFC Reclaimer Quarterly Report

Complete and submit an HFC Reclaimer Quarterly report if your company reclaims HFCs. Section 1 must be completed
prior to submission. Section 2 must be completed if your company received for reclamation or reclaimed HFCs during
the reporting quarter; if no HFCs were received or reclaimed during the quarter, Section 2 may be left blank. Section 3
must be completed if your company is reporting quarter 4 activity.

E J

1 HFC Reports Resources

•=*> Blank HFC Reclaimer Quarterly form

HFC Reclaimer Quarterly Report

Reporting Year Quarter Report ID Last Modified Last Submitted

Status Action

2022 4

2022 3

2022 2

2022 1

£Sta^t}



Back

Step 3: Upload a Completed HFC Report

Click Choose File, select your completed HFC report, and click Upload. A blank reporting form is
available for download from within the application and is also available on EPA's HFC Allocation Rule

Reporting and Recordkeeping web page.

v>EPA

United States
Environmental Protection
Agency

Hfc

Home

HFC Reports

Import Petitions

Company Management

, . —,









Helo, Shubh Jain | My Profile | Logout

AIM UAT ICF Company 6 (AIM806)

Home » Choose a Company » Company Reports Summary » HFC Conferral of Allowances Report

HFC Conferral of Allowances Report

Complete and submit an HFC Conferral of Allowances Report if your company plans to confer application-specific
allowances to another company (conferee). All sections of the report must be completed prior to submission.

reports Resources

Blank HFC Conferral of Allowances
form

Report

Reporting Year

Report Status

Conferee Name (ID)

Last Submitted Version

Created Date (By)

Last Submitted Date (By)

Modified Date (By)

Acceptance Date

Step 1: Upload a completed HFC Conferral of Allowance form by clicking Choose File, locating the completed form on your computer, selecting the file, and clicking
the Upload button. If validation errors are found, revise and upload the edited version of the form.

Step 2: Upload a certification from the conferrer and the conferee stating that the HFCs being acquired, produced, or imported are solely for an application listed in
84.5(c)(2) and will not be resold for use in a different application or used in any other manufacturing process.

jubmit to review and complete the electronic signature steps
file chosen	j | Upload

HFC Allocation Rule Reporting Instructions

5

-------
Step 4: Correct Validation Errors (if applicable)

When you click Upload, the system runs validation checks on your report to confirm accuracy and
completeness of the data provided. Correct any validation errors by revising and reuploading the
completed reporting form.

Report

Reporting Year

Report Status

Conferee Name (ID)

Last Submitted Version

Created Date (By)

Last Submitted Date (By)

Modified Date (By)

Acceptance Date

VAJdWtflON MESSAGES



^^S^he Company ID [AIM805] entered in Section 1 does not match the Company ID of the company selected for reporting, [AIM806].



Step 1: Upload a completed HFC Conferral of Allowance form by clicking Choose File, locating the completed form on your computer, selecting the file, and clicking
the Upload button. If validation errors are found, revise and upload the edited version of the form.

Step 2: Upload a certification from the conferrer and the conferee stating that the HFCs being acquired, produced, or imported are solely for an application listed in
84.5(c)(2) and will not be resold for use in a different application or used in any other manufacturing process.

Step 3: Click Submit to review and complete the electronic signature steps.

Step 5: Upload Supporting Documentation, as Needed

Upload additional files, as needed, by clicking Choose File, selecting the file you wish to upload, and
clicking Upload. If you upload a file in error, delete the file by selecting Delete from the Actions menu.

HFC Conferral of Allowances Report

Complete and submit an HFC Conferral of Allowances Report if your company plans to confer application-specific
allowances to another company (conferee). All sections of the report must be completed prior to submission.

HFC Reports Resources

Blank HFC Conferral of Allowances
form

Report HCONF 2022 00024

Reporting Year 2022

Report Status Draft

Conferee Name (ID) AIM UAT ICF Company 5 (AIM805)

Last Submitted Version

Created Date (By) 02/14/2022

Last Submitted Date (By)

Modified Date (By) 02/14/2022

Acceptance Date

Step 1: Upload a completed HFC Conferral of Allowance form by clicking Choose File, locating the completed form on your computer, selecting the file, and clicking
the Upload button. If validation errors are found, revise and upload the edited version of the form.

Step 2: Upload a certification from the conferrer and the conferee stating that the HFCs being acquired, produced, or imported are solely for an application listed in
84.5(c)(2) and will not be resold for use in a different application or used in any other manufacturing process.

Step 3: Click Submit to review and complete the electronic signature steps

^^Dhoose^il^^b file chosen ^^^Jploac^



Uploaded File Name

Uploaded Date (By) File Submitted? Actions

HFC Conferral of Allowances Report r0.2.xlsx

02/14/2022 No ^

Certification, pdf

02/14/2022 No Deiete ^

Submit Report H Back

HFC Allocation Rule Reporting Instructions

6

-------
Required Supporting Documentation

Supporting documentation is required for select report types and depending on the activity data
reported. A summary of required documentation by report type is summarized in the table below.

Report Type

Required Supporting Documentation

Application-Specific Allowance
Holders Biannual Report

If requesting additional application-specific allowances for the next
calendar year: Supporting documentation to justify the additional need
(84.31(h)(l)(viii))

Conferral of Allowances Report

A certification from the conferrer and the conferee stating the regulated
substances are for a listed application and will not be resold for a different
application (84.31(h)(4)(vi))

Exporter Quarterly Report

If exporting for transformation: A transformation verification from the
transformer (84.31(d)(l)(vii))

If exporting for destruction: A destruction verification from the destroyer
(84.31(d)(l)(vii))

Importer Quarterly Report

If importing for second party transformation: A transformation verification
from the transformer (84.31(c)(l)(vii))

If importing for second party destruction: A or destruction verification
from the destroyer (84.31(c)(l)(viii)).

Inter-Company Transfers Report

If transferring application-specific allowances: A signed document from
the transferee certifying that the transferee will use the allowances for the
same application in which they were originally allocated (84.19(a)(2)(viii))

International Transfers Report

For transfers from a foreign country: A signed document from an official
representative in that country's embassy in the United States stating that
the appropriate authority within that country has revised the domestic
production limits for that country appropriately (84.19(b)(2)(i))
For transfers to a foreign country: A signed statement from a responsible
official requesting the relevant Agency official revise the number of
production allowances the transferor holds appropriately (84.19(b)(3)(vi))

Producer Quarterly Report

If production for second party transformation: A transformation
verification from the transformer (84.31(b)(2)(vii))

If production for second party destruction: A destruction verification from
the destroyer (84.31(b)(2)(viii))

Request for Additional
Consumption Allowances Report

For each transaction, a copy of the bill of lading and the invoice indicating
the net quantity shipped and documenting the sale to the purchaser
(84.17 (a)(l)(viii))

Reclaimer One-Time Report

For each laboratory that conducted batch testing, a signed statement from
the laboratory confirming an ongoing business relationship (84.31(i)(l)(ii))

Sale or Conveyance Report

A certification that the HFCs will be used only for the same application for
which the application-specific allowance under which the substances were
produced or imported was allocated (84.21(a)(2)(vi))

HFC Allocation Rule Reporting Instructions

7

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Step 6: Submit your Report

Once the HFC report and any supporting documentation have been uploaded, click Submit Report to
review your report.

HFC Conferral of Allowances Report

Complete and submit an HFC Conferral of Allowances Report If your company plans to confer application-specific
allowances to another company (conferee). All sections of the report must be completed prior to submission.

HFC Reports Resources

^ Blank HFC Conferral of Allowances
form

Report HCONF 2022 00024

Reporting Year

2022

Report Status Draft

Conferee Name (ID)

AIM UAT ICF Company 5 (AIM805)

Last Submitted Version

Created Date (By)

02/14/2022

Last Submitted Date (By)

Modified Date (By)

02/14/2022

Acceptance Date

Step 1: Upload a completed HFC Conferral of Allowance form by clicking Choose File, locating the completed form on your computer, selecting the file, and clicking
the Upload button. If validation errors are found, revise and upload the edited version of the form.

Step 2: Upload a certification from the conferrer and the conferee stating that the HFCs being acquired, produced, or imported are solely for an application listed in
84.5(c)(2) and will not be resold for use in a different application or used in any other manufacturing process.

Step 3: Click Submit to review and complete the electronic signature steps.

Choose File No file chosen

| Upload

Uploaded File Name

Uploaded Date (By)

File Submitted?

Actions

HFC Conferral of Allowances Report r0.2.xlsx

02/14/2022
02/14/2022

No
No

Step 7: Review and Complete Submission for your Report

If desired, review your report in a readable HTML format or in XML by clicking on the Report Summary
or XML Version links. Once the information is confirmed, click Submit Report and complete your
eSignature. To complete your eSignature, enter your password, answer the verification question, and
select Sign.

Report HCONF_2022_OOO24

Reporting Year 2022 Report Status Draft

Conferee Name (ID) AIM UATICF Company 5 (AIM805)

Report Review

Prior to the submission and certification of your HFC Conferral of Allowances report, you may review it by viewing the print-friendly HTML Report Summary, the XML
version, and/or the validation messages below. When you are satisfied with your HFC Conferral of Allowances report you may click the Submit Report button below.

HFC Allocation Rule Reporting Instructions

-------
AIM UAT ICF Company 6 (AIM806)

Home » Choose a Company » Company Reports Summary » HFC Conferral of Allowances Report » Review and Submit

HFC Conferral of Allowances Report

Review the information below prior to submission and certification of your report. Click the Back button to modify your
report or upload additional supporting documents, as needed. Click the Submit Report button to complete your electronic
signature and submission of the report to EPA.

Click "Report Summary" to review a readable version of your report. Click "Report Summary - XML Version" to review
the XML version of your report data that will be submitted to EPA

Report HCONF 2022 00024

Reporting Year

2022

Report Status Draft

Conferee Name (ID)

AIM UAT ICF Company 5 (A1M805)

Report Review

HFC Conferral of Allowances Repo

Submit Report H Back

Paperwork Reduction Act Burden Sta'emer

eSignature

1. Authentication

User Name^jy^iijSti^

Authenticated

2. Verification

Question:

Ijjyg^rom high school?

Verified

21.1.14^360 I HCONF-2

Step 8: Receive Confirmation Email

Once submitted to EPA for review, the status of your submission will change to Submitted and all
individuals that are registered with the company will receive a confirmation email from
eGGRT(Siccdsupport.com confirming submission of the report. At this time, the system will lock and no
further edits may be made to the report until EPA completes its review of the submission.

Confirmation of Report Submission (HCONF_2022_00024)

eGGRT@ccdsupport.com

To O Jain, Shubh; O Adkins, Emily

A notice from EPA's electronic Greenhouse Gas Reporting Tool (e-GGRTJ regarding HFC reporting under the AIM Act.

The following report has been successfully submitted to EPA and is awaiting processing.

Company Name: AIM UAT ICF Company 6 (AIMSOS)

Report ID: HCONF_2022_00024

Version: 1

Company Representative: Shubh Jain

The report was submitted by Shubh Jain on 02/14/2022.

HFC Allocation Rule Reporting Instructions

-------
Step 9: Receive Email Notification of Status Change

Once EPA has reviewed the report, all individuals that are registered with the company will receive
another email to notify you that the status of the submission has changed. At this time, you may log
back into the HFC Reporting System, view the new submission status, and view any documents sent to
you by EPA.

HCONF_2022_00024's status has changed

• eGGRT@ccdsupport.com
To © Jain, Shubh; © Adlcins, Emily

A notice from EPA's electronic Greenhouse Gas Reporting Tool (e-GGRT) regarding HFC reporting under the AIM Act.

A status update has occurred for the following submission:

Company ID: AIM806

Company Name: AIM UATICF Company 6

Report ID: HCONF_2022_00024

New Status: Accepted

Recipients of Inter-Company Transfers, Conferrals, and Sales/Conveyance

Upon approval of an inter-company transfer, conferral, or sales/conveyance request, the transferee,
conferee, or purchaser will be notified by email of the status change. The transferee and purchaser
will also be notified by email if the request is denied by EPA. See Section V on viewing report
documents for step-by-step instructions on viewing outcome documentation.

HCONF_2022_00024 has been Accepted

OeGGRT@ccdsupport.com

To © Jain, Shubh; O Adkins, Emily

A notice from EPA's electronic Greenhouse Gas Reporting Tool (e-GGRT) regarding HFC reporting under the AIM Act. The following submission has been Accepted:

Company ID: AIM805

Company Name: AIM UAT ICF Company 5

Report ID: HCONF_2022_00024

HFC Allocation Rule Reporting Instructions

10

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IV. SUBMIT A NEW FACILITY-LEVEL REPORT

Each facility-level report is submitted for a single facility only. Section VII of the Registration and Account
Management reporting instructions describes how to add a new facility to your company account. You
must add facilities to your company's account for them to appear in the HFC Reports tab. Below are the
steps to follow for submitting a facility-level report.

Step 1: Navigate to the Facility-Specific Reporting Page

From the HFC Reports tab, click Open Facility in the Actions menu for the facility for which you are
submitting a report.

vvEPA

United States
Environmental Protection
Agency

HFc

Home,

| HFC Report; ^

Import Petitions ! Company Management

Hello, Shubh Jain | My Profile | Logout

AIM UATICF Company 6 (AIM806)

Home » Choose a Company » Company Reports Summary

Submit or access your reports

Use this screen to start or open company-level HFC reports Use the menu on the left to start a new One-time or As-
needed report, and use the menu on the right to access periodic (quarterly, bi-annual annual) reports.

If your company includes facilities (added via the Company Management tab) they will be listed in a table below. To
access facility-level reporting locate the facility and click Open Facility in the Actions column

Start a New Company-Level One-Time or As-Needed Report

To start a new HFC report select its report type below, then click the Start
button. If you want to view revise, or amend an existing report, find it below in
the Company-Level HFC Reports table and click Open.

| Select Report Type	v

Go to Company-Level Periodic Reporting

To access quarterly, biannual, or annual HFC reporting select the report type
below, then click the Go button. You will be able to start and submit new
reports, or view and resubmit previously-submitted reports.

| Select Report Type

Company-Level HFC Reports
Report ID Reporting Year

Period

HFC Report "Type

Last Modified

Last Submitted

Status

Actions

HTRAN_2023_00006

2023

N/A

Inter-Company Transfers

03/17/2022

02/07/2022



Incomplete

Open

HSHIP_2022_00062

2022

N/A

Transhipment Notification

03/03/2022

03/03/2022



Accepted

Open

HCONF_2022_00015

2022

N/A

Conferral of Allowances

02/24/2022

02/24/2022



Submitted

Open

H CON F_2022_00025

2022

N/A

Conferral of Allowances

02/24/2022

02/14/2022



Rejected

Open

Facility-Level Reporting

Facility

Facility ID

Facility City, State





Actions



Test Facility

AIM806-01

Washington, District of Columbia





Open Facility J



HFC Allocation Rule Reporting Instructions

11

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Step 2: Select the HFC Report Type

Select the Facility-Level HFC report type that you are submitting from one of the Select Report Type
dropdown menus, depending on the report frequency (see text box on page 3), and click Start or Go to
begin the submission process.

A pr>A United Slates II n

Environmental Protection .

PHASEOOWN

Home ridii»iiT^H Imnort Petitions Cnmnanv Mananprrifint 1 —

Home

| HFC Reports

Import Petitions

Company Management

PHAS E DO W N

Hello, Shubh Jain | My Profile | Logout |

Test Facility (AIM805-01)

Home »» Choose a Company >» Company Reports Summary » Facility Reports Summary

Submit or access your reports

Use this screen to start new facility-level HFC reports, or open existing facility-level HFC reports. You may also open,
prepare, then submit a one-time facility report if it applies to your facility.

Start a New Facility-Level As Needed or One-Time Report Go to Facility-Level Periodic Reporting

To start a new HFC report select its report type from the menu below, then click
the Start button. If you want to view, revise, or amend an existing report, find it
below in the Facility-Level HFC Reports table and click Open Report.

Use the menu on the left to start a new One-time or As-needed report, and use
the menu on the right to access periodic (quarterly, annual) reports.

Select Report Type Ta

To access a quarterly or annual HFC report type, select its report type from the
menu below, then click the Go button. You will be able to start and submit new

report, resubmit a

reports.

Step 2a: Select the Reporting Period

If submitting a quarterly or annual report, select Start from the Actions menu for the reporting period
for which you are submitting a report.

<>EPA

United States
Environmental Protection
Agency

HFct

Home

HFC Reports

Import Petitions

Company Management

Hello, Shubh Jain | My Profile | Logout

Test Facility (AIM805-01)

Home » Choose a Company >» Company Reports Summary » Facility Reports Summary »HFC Producer Quarterly Report

HFC Producer Quarterly Report

Complete and submit an HFC Producer Quarterly Report if your facility produces HFCs. Section 1 must be completed
prior to submission. Section 2 must be completed if your facility produced HFCs during the reporting quarter; if no HFCs
were produced during the quarter, Section 2 may be left blank. Section 3 must be completed if your facility sold or
shipped produced HFCs off-site during the quarter for second party transformation, second party destruction, or process
agent use. Section 4 must be completed if orders were placed or material was produced for application-specific
allowance holders. Sections 5 and 6 must be completed if your facility is reporting quarter 4 activity.

HFC Reports Resources

f Blank HFC Producer Quarterly form

HFC Producer Quarterly Report

Reporting Year

Quarter

Report ID

Last Modified

Last Submitted

Status

Action

2022

Start

Step 3: Complete the Report Submission Process

See Section III, Step 3 through Step 9 of this document to complete the submission process.

HFC Allocation Rule Reporting Instructions

-------
V. VIEW REPORT DOCUMENTS

Step 1: Locate Your Report

After logging into e-GGRT and entering the HFC Reporting System application (see Section II), navigate to
the HFC Reports tab. Locate the company-level report you would like to view and click Open.

For facility-level reports, click Open Facility in the Actions menu for the facility for which you want to
view documents, and locate the facility-level report you would like to view.

United States
Environmental Protection

IhI a % Agency

HFc»

^miport Petitions Company Management

| Hello, Shubh Jain | My Profile | Logout |

AIM UAT ICF Company 6 (AIM806)

Home » Choose a Company » Company Reports Summary

Submit or access your reports

Start a New Company-Level One-Time or As-Needed Report

Go to Company-Level Periodic Reporting

| Select Report Type

Company-Level HFC Reports

Report ID

HFC Report Type

Last Modified

Last Submitted

Status

^Actions

HC ON F_2022_00024

Conferral of Allowances

02/14/2022

Accepted C

Open

Facility-Level Reporting

Facility

Facility ID

Facility City, State

Actions

Test Facility

AIM806-01

Washington, District of Columbia

£ Open Facility J

Recipients of Inter-Company Transfers, Conferrals, and SaIes/Conveyanee

To view outcome documents, transferees, conferees, and purchasers can similarly log into e-GGRT,
enter the HFC Reporting System, locate the desired report in the company-level reports table, open
the report, and download the report outcome document provided by EPA.

HFC Allocation Rule Reporting Instructions 13

-------
Step 2: View Review Outcome Document

To view the report outcome documents sent by EPA, click on the link under the Review Outcome
Document menu in the Report History table. From this page you may also download and view a copy
the documents previously submitted to EPA.

Report Status Update

EPA accepted this HFC Conferral of Allowances report on 02/14/2022 Please refer to the Confirmation Notice and Balance Statement below in the Report
History table for more information.

Report HCONF 2022 00024

Reporting Year 2022

Report Status

Accepted

Conferee Name (ID) AIM UAT ICF Company 5 (AIM805)

Last Submitted Version

Created Date (By) 02/14/2022

Last Submitted Date (By)

02/14/2022 (Shubh Jain)

Modified Date (By) 02/14/2022

Acceptance Date

02/14/2022

Uploaded File Name

Uploaded Date (By)

File Submitted?

Actions

HFC Conferral of Allowances Report r0.2 .xlsx

02/14/2022

Yes

Certification.pdf

02/14/2022

Yes

Report History

Version Report Documentation

Submission Date (By)

Review Date ReviewOut^gm^flfltfi

1 Report Summary | ZIP Archive | Validation Summary

02/14/2022 (Shubh Jain)

02/14/2022CTHCONF_2022_00024_01.

_Confimiation_Nottce_wJ3alStmtj^onferre^|^

Attachment Example

Company Six
AIM DAT ICF Company 6
6568 Arlington ESlvd
Suite 403

Washington, DC 66778
February 14. 2022
Dear Sirs/Madams:

This letter serves as a "confirmation notice" by the U.S. Environmental Protection Agency (EPA) in response to your
notification of intent to confer hydrofluorocarbon (HFC) application-specific allowances received on February 14, 2022
(Report ID: HCONF_2022_00024), consistent with the information below.

Conferrer:

AIM UAT ICF Company 6

Conferee:

AIM UAT ICF Company 5

Year Allowances are Valid:

2022

Application

Quantity of Conferred Allowances (MTEVe)

Propellants in MDIs

This letter confirms EPA's receipt of the information required in a notification of conferral of application-specific allowances
contained in 40 CFR 84.31(h)(5). The EPA is issuing this confirmation based on a review of the information the Agency
maintains on the conferrer.

We have included a balance statement for your respective companies that reflects this conferral. The balance statement
reflects information available to the EPA primarily from your company's reported data regarding application-specific HFC
allowances, as well as other information available to the Agency. While the balance statement represents EPA's current
understanding of your company's allowance balance, it should not be interpreted as a final balance determination. If EPA
obtains information later that indicates that the balance recorded on this statement is incorrect, the Agency will correct it
and, where appropriate, may take enforcement action. EPA will notify your company of any corrections made.

Application-specific allowances may only be expended during the twelve-month control period (January 1, 2022 to
December 31, 2022) for which they were allocated. Unexpended allowances may not be carried over from one control
period to another. Further, no person may use an HFC produced or imported by expending application-specific
allowances for any purpose other than that for which the application-specific allowance was allocated.

HFC Allocation Rule Reporting Instructions

-------
Report Review Outcomes and Documents

Once your report has been reviewed by EPA, you will receive additional information from EPA
based on the outcome of EPA's review. The type of documentation you will receive by review
outcome is summarized below. Bolded outcomes are eligible for resubmission.

Report Type

Accepted

Rejected

Incomplete

Application-Specific Allowance Holders
Biannual Report

None

Error Message

NA

Conferral of Allowances Report

Balance Statement/
Confirmation Notice

Error Message

NA

Destruction One-Time Report

None

Error Message

NA

Exporter Quarterly Report

None

Error Message

NA

Fire Suppressant Recycler Quarterly Report

None

Error Message

NA

Importer of Record Annual Report

None

Error Message

NA

Importer Quarterly Report

Balance Statement

Error Message

NA

Inter-Company Transfers Report

Balance Statement/
Non-Objection Notice

Objection
Notice

Incomplete
Letter

International Transfers Report

Balance Statement/
Approval Letter

Denial Letter

Incomplete
Letter

Process Agent Use Annual Report

None

Error Message

NA

Process Agent Use One-Time Report

None

Error Message

NA

Producer One-Time Report

None

Error Message

NA

Producer Quarterly Report

Balance Statement

Error Message

NA

Reclaimer One-Time Report

None

Error Message

NA

Reclamation Quarterly Report

None

Error Message

NA

Request for Additional Consumption
Allowances Report

Balance Statement/
Approval Letter

Error Message

NA

Sale or Conveyance Report

Non-Objection Notice

Objection
Notice

Incomplete
Letter

Second Party Transformation and Destruction
Report

None

Error Message

NA

Transformation One-Time Report

None

Error Message

NA

Transhipment Notification

Confirmation Notice*

NA

Incomplete
Letter

* Accepted transhipments cannot be resubmitted but may be amended, as described in Appendix A.

VI. RESUBMIT A REPORT

Certain reports may be resubmitted to address concerns identified by EPA or to update previously
submitted information. The eligibility for resubmission differs by report and review outcome (see the
text box above on Report Review Outcomes and Documents). Below are the steps to follow for
resubmitting a report.

HFC Allocation Rule Reporting Instructions

15

-------
Step 1: Locate your Report

After logging into e-GGRT and entering the HFC Reporting System application (see Section ll); navigate to
the HFC Reports tab. Locate the report you would like to resubmit and click Open,

Mk United States

Environmental Protection

Hfc»

Home^

port Petitions Company Management

- i , iWJJI

| Hello, Shubh Jain | My Profile | Logout |

AIM UAT ICF Company 6 (AIM806)

Home >* Choose a Company » Company Reports Summary

Submit or access your reports

Start a New Company-Level One-Time or As-Needed Report

[ Select Report Type '

Go to Company-Level Periodic Reporting

| Select Report Type

Company-Level HFC Reports

Report ID Reporting Year Period HFC Report Type Last Modified Last Submitted Status Actions

Step 2: Select Start Revision

Select Start Revision to modify the submission files and resubmit the report. From this page you may
also download the incomplete letter or error report for more information on why EPA rejected the
report or marked it as incomplete. Click on the file name to download and view the document.

Report Status Update

EPA rejected this HFC Conferral of Allowances report on 02/10/2022. Please refer to the error report below in the Report History table for more information. To
address the issues described in the Review Outcome document you may submit a report revision. First, click the Start Revision button. Upload a revised report form
and/or revised supplemental file(s) as appropriate. Then resubmit the report.

Report HCONF 2022 00015

Reporting Year

2022

Report Status

Rejected

Conferee Name (ID)

AIM UAT ICF Company 5 (AIM805)

Last Submitted Version

Created Date (By)

02/02/2022

Last Submitted Date (By)

02/02/2022 (Shubh Jain)

Modified Date (By)

02/02/2022

Acceptance Date

Uploaded File Name

Uploaded Date (By)

File Resubmitted?

Actions

Allowances Report r0.2 (1).xlsx

02/02/2022

Report History

Version Report Documentation

Submission Date (By)

Review Date

1 Report Summary | ZIP Archive | Validation Summary

02/02/2022 (Shubh Jain)

02/10/2022 i

^HCONF_2022_00015_01_Error_Report.pdf^

HFC Allocation Rule Reporting Instructions

-------
Step 3: Revise Report

Report revisions can include modifications to the Excel report and/or the addition of new supporting
documentation, To revise your Excel report, download the previously submitted Excel report, make the
necessary revisions, and reupload by clicking Choose File, selecting your revised HFC Reporting Form,
and clicking Upload. Add any new supporting documents by clicking Choose File, selecting the files you
wish to upload, and clicking Upload. If you wish to delete any previously uploaded files, delete the files
by selecting Delete from the Actions menu.

Report Status Update

EPA rejected this HFC Conferral of Allowances report on 02/10/2022. Please refer to the error report below in the Report History table for more information. To
address the issues described in the Review Outcome document you may submit a report revision. First click the Start Revision button. Upload a revised report form
and/or revised supplemental file(s) as appropriate. Then resubmit the report.

Report HCONF 2022 0Q015

If you need to submit a revised report form, upload a revised/corrected version of the reporting form to overwrite the previous version. You may also delete and/or add
supplemental files, as needed

Reporting Year 2022

Conferee Name (ID) AIM UATICF Company 5 (AJM805)

Created Date (By) 02/02/2022

Modified Date (By) 02/24/2022

Report Status Rejected

Last Submitted Version 1 (Version 2 Started)

Last Submitted Date (By) 02/0Zf2022 (Shubh Jain)
Acceptance Date

Conferral of Allowances Report r0.2 (1).xIsx
Certificabon.pdf

Uploaded Date (By)

File Resubmitted?

Actions

02/24/2022

Report History
Version Report Documentation

Submission Date (By)

Review Date Review Outcome Document

Report Summary | ZIP Archive | Validation Summary

02/02/2022 (Shubh Jain) 02/10/2022 HCONF_2022_00015_01_Error_Report.pdf

HFC Allocation Rule Reporting Instructions

-------
Step 4: Resubmit Report

Once all revisions have been made, click Submit Revision and complete your eSignature. To complete
your eSignature, enter your password, answer the verification question, and select Sign.

Report Status Update

EPA rejected this HFC Conferral of Allowances report on 02/10/2022. Please refer to the error report below in the Report History table for more information. To
address the issues described in the Review Outcome document you may submit a report revision. First, click the Start Revision button. Upload a revised report form
and/or revised supplemental file(s) as appropriate. Then resubmit the report-

Report HCONF 2022 00015

Reporting Year 2022

Report Status Rejected

Conferee Name (ID) AIM UATICF Company 5 (AIM805)

Last Submitted Version 1 (Version 2 Started)

Created Date (By) 02/02/2022

Last Submitted Date (By) 02/02/2022 (Shubh Jain)

Modified Date (By) 02/24/2022

Acceptance Date

If you need to submit a revised report form, upload a revised/corrected version of the reporting form to overwrite the previous version. You may also delete and/or add
supplemental files, as needed.

[ Choose File | No file chosen | Upload |



Uploaded File Name

Uploaded Date (By) File Resubmitted? Actions

HFC Conferral of Allowances Report r0.2 (1).xlsx

02/24/2022 No

Certification, pdf

02/24/2022 No Delete

Report History

Version Report Documentation

Submission Date (By) Review Date Review Outcome Document

1 Report Summary | ZIP Archive | Validation Summary

02/02/2022 (Shubh Jain) 02/10/2022 HCONF_2022_00015_01_Error_Report.pdf



eSignature

1. Authentication
User Name:
Password:(

e: 'AIhlSHI IRHIPF
<—>

^middle name of your oldest sibling?

Verified

HFC Allocation Rule Reporting Instructions

-------
Step 5: Receive Confirmation Email

Once resubmitted to EPA for review, the status of the submission will change to Submitted and all
individuals that are registered with the company will receive a confirmation email from
eGGRT(Siccdsupport.com confirming resubmission of the report. At this time, the system will lock and no
further edits may be made to the report until EPA completes its review of the resubmission.

Report HCONF_2022_00015

Reporting Year 2022 Report Statu

Conferee Name (ID) AIM UATICF Company 5 (A1M805) Last Submitted Versio

Created Date (By) 02/02/2022 Last Submitted Date (By) 02/24/2022 (Shubh Jain)

Modified Date (By) 02/2472022

Acceptance Date

This report has been submitted to EPA for review. At this time, the report can not be edited. Following completion of EPA's review you will be notified via email, at
which time you can log in. open this report, and find more information in the Review Outcome document, if applicable.

Uploaded File Name

Uploaded Date (By) File Resubmitted? Actions

HFC Conferral of Allowances Report r0.2 (1).xlsx
Certification.pdf

02/24/2022 Yes
02/24/2022 Yes

Report History

Version Report Documentation

Submission Date (By) Review Date Review Outcome Document

1 Report Summary | ZIP Archive | Validation Summary

02/02/2022 (Shubh Jain) 02/10/2022 HCONF 2022 00015 01 Error Report.pdf

2 Report Summary | ZIP Archive | Validation Summary

02/24/2022 (Shubh Jain)

Back

Confirmation of Report Submission (HCONF_2022_00015)

eGGRT@ccdsupport.com

To O Jain, Shubh; O Adkins, Emily

A notice from EPA's electronic Greenhouse Gas Reporting Tool (e-GGRT) regarding HFC reporting under the AIM Act.

The following report has been successfully submitted to EPA and is awaiting processing.

Company Name: AIM UAT ICF Company 6 (AIM806)

Report ID: HCOMF_2022_00015
Version: 2

Company Representative: Shubh Jain

The report was submitted by Shubh Jain on 02/24/2022.

Step 6: Receive Email Notification of Status Change

Once EPA has reviewed the report, all individuals that are registered with the company will receive
another email to notify you that the status of your resubmission has changed. At this time, you may log
back into the HFC Allocation Rule Reporting System, view the new submission status, and view any
documents sent to you by EPA.

HFC Allocation Rule Reporting Instructions

-------
APPENDIX A: AMEND A TRANSHIPMENT

Transhipment notifications that are Accepted by EPA may be amended, as needed, prior to entry of the
shipment into the United States, to provide EPA with previously unknown information or to update the
expected month of import.

Step 1: Locate your Report

After logging into e-GGRT and entering the HFC Reporting System application (see Section II), navigate to
the HFC Reports tab. Locate the report you would like to amend and click Open.

|— na United States I !¦

Environmental Protection C

Company Management

M|, , , ,

Hdo, Shubh Jan | My Profile | Logout

AIM UATICF Company 6 (AIM806)

Home » Choose a Company » Company Reports Summary

Submit or access your Reports

Use this screen to start new company-level HFC reports, or open existing company-level HFC reports. You may also
open, prepare, then submit a one-time company report if it applies to your company.

Start a New Company-Level HFC Report

To start a new HFC report select its report type from the menu below, then click the Start button. If you want to view, revise, or amend an existing report, find it below in
the Company-Level HFC Reports table and click Open Report.

| Select Report Type v |

Company-Level HFC Reports

Report ID HFC Report Type Last Modified Last Submitted Status Actions

HSHIP_2Q22_00062 Transhipment Notification 03/01/2022 03/01/2022 Accepted

HFC Allocation Rule Reporting Instructions

-------
Step 2: Select Amend Report

Start the amendment process by selecting Amend Import Information.

A rn* United States	I B —

^nvironmental Protection	g

Home

HFC Reports

Import Petitions

Company Management

... , . ^ -









HeHo. Shubh Jan | My Profile | Logout

AIM UATICF Company 6 (AIM806)

Home » Company Reports Summary » HFC Transhipment Notification

f -s

HFC Transhipment Notification

Complete and submit an HFC Transhipment Notification if your company has or intends to tranship HFCs through the
United States. To notify EPA of a shipment that will be imported into the United States as a transhipment, complete
Section 2. To notify EPA that the shipment was exported out of the United States, complete Section 3. This form may
only be used to notify EPA of either an upcoming import or a completed export.

V J

1 HFC Reports Resources

=£ Blank HFC Transhipment Notification
form

Report Status Update





EPA approved this report on 03/01/2022. Please refer to the review outcome below in the Report History table for more information. Should you need to correct, or
to report Import Information unknown at the time of submission (e.g.. Vessel Name: Month/Year of Import, or Port of Entry) you may submit a report amendment
Click the Start Amendment button to begin.

Report HSHIP 2022 00062

Year of Import 2022 Report Status

Accepted

Importer Number ABC12345678 Last Submitted Version

1



Created Date (By) 03/01/2022 (Shubh Jain} Last Submitted Date (By)

03/01/2022 (Shubh Jain)

Modified Date (By) 03/01/2022 (Shubh Jain) Acceptance Date

03/01/2022



Uploaded File Name Uploaded Date (By)

File Submitted? Actions

HFC Transhipment Notification r0.2.xlsx	03/01/2022 (Shubh Jain)	Yes

Step 3: Enter New Information

Enter new information, as needed. Only select fields may be amended, including the vessel name,
year/month of import, and port of entry. After the new information is entered, click Save.

Report HSHIP_2022_00062

Year of Import

2022

Report Status

Accepted

Importer Number

ABC12345678

Last Submitted Version

1 (Version 2 Amendment Started)

Created Date (By)

03/01/2022 (Shubh Jain)

Last Submitted Date (By)

03/01/2022 (Shubh Jain)

Modified Date (By)

03/01/2022 (Shubh Jain)

Acceptance Date

03/01/2022

Import Information

In Previously Accepted Report

Vessel Name	Unknown

Expected Year of Import	2022

Expected Month of Import	April

Intended Port of Entry	Addison Airport, Texas - 5584

Source Country	Afghanistan

Save ¦ Cancel

HFC Allocation Rule Reporting Instructions

-------
Step 4: Submit Amendment

Based on the new information entered, the system will automatically generate a new AMENDED Excel
file that contains the amended information. You may download a copy of this file by clicking on the
document link. If you need to further modify any information, click the Back button to return to the
previous screen.

Once satisfied with your changes, click Submit Report and complete your eSignature. To complete your
eSignature, enter your password, answer the verification question, and select Sign.

Report HSHIP_2022_00062

Year of Import 2022



Report Status

Accepted



Importer Number ABC12345678



Last Submitted Version

1 (Version 2 Amendment Started)



Created Date (By) 03/01/2022 (Shubh Jain)



Last Submitted Date (By)

03/01/2022 (Shubh Jain)



Modified Date (By) 03/03/2022 (Shubh Jain)



Acceptance Date

03/01/2022





Uploaded File Name



Uploaded Date (By)

File Resubmitted?

Actions

J" HFC Transhipment Notification r0.2(AMENDED).xlsx

7^

03/01/2022 (Shubh Jain)

No



Submit Report

Report History

Version Report Documentation

Submission Date (By)

Review Date

Review Outcome Document

1 Report Summary | ZIP Archive | Validation Summary

03/01/2022 (Shubh Jain)

03/01/2022

HSHIP_2022_00062_01_Confirmation_Notice.pdf

Report HSHIP 2022 00062

Year of Import

2022

Current Status

Accepted

Importer Number

ABC12345678

Version

2

Report Review

Prior to the submission and certification of your HFC Transhipment Notification, you may review it by viewing the print-friendly HTML Report Summary, the XML
version, and/or the validation messages below. When you are satisfied with your HFC Transhipment Notification report you may click the Submit Report button
below. Your electronic signature is required to submit the re do it to EPA.

HFC Transhipment Notification: F« eSignature

Submit Report H Back

Paperwork Reduction Act Burden Stalemen

1. Authentication
User Name: J,
Password:'

CF

Authenticated

21.1.16^421 HSHIP-2

2. Verification

Question: Wha^treetwas your high school located on?
Answer: < ••••••

HFC Allocation Rule Reporting Instructions

22

-------
Step 5: Receive Confirmation Email

Once submitted to EPA for review, the status of your submission will change to Submitted and all
individuals that are registered with the company will receive a confirmation email from
eGGRTPccdsupport.com confirming submission of the amended report. At this time, the system will
lock and no further edits may be made to the report until EPA completes its review of the submission.

Report HSHIP_2022_00062

Year of Import 2022

Report Statu



Importer Number ABC12345678

Last Submitted Version 2



Created Date (By) 03/01/2022 (Shubh Jain)

Last Submitted Date (By) 03/03/2022 (Shubh Jain)



Modified Date (By) 03/03/2022 (Shubh Jain)

Acceptance Date



This report has been submitted to EPA for review. At this time, the report can not be edited. Following completion of EPA's review you will be notified via email, at
which time you can log in. open this report, and find more information in the Review Outcome document, if applicable.

Uploaded File Name

Uploaded Date (By) File Submitted?

Actions

HFC Transhipment Notification r0.2(AMENDED)j(lsx

03/01/2022 (Shubh Jain) Yes



Confirmation of Report Submission (HSHIP_2022_00062)

eGGRT@ccdsupport.com

To # Jain, Shubh; • Adkins, Emily

A notice from EPA's electronic Greenhouse Gas Reporting Tool (e-GGRT) regarding HFC reporting under the AIM Act.

The following report has been successfully submitted to EPA and is awaiting processing,

Company Name: AIM UATICF Company 6 (AIM806)

Report ID: HSHIP 2022 00062
Version: 2

Company Representative: Shubh Jain

The report was submitted by Shubh Jain on 03/03/2022.

Step 6: Receive Email Notification of Status Change

Once EPA has reviewed the amended report, all individuals that are registered with the company will
receive another email to notify you that the status of your submission has changed. At this time, you
may log back into the HFC Allocation Rule Reporting System and view the updated confirmation
notification sent to you by EPA.

HFC Allocation Rule Reporting Instructions

23

-------