HFC Allocation Rule Reporting Instructions March 2022 Submitting HFC Reports I. INTRODUCTION This document provides information on how to submit HFC reports through EPA's electronic Greenhouse Gas Reporting Tool (e-GGRT). To submit a report through e~GGRT, you must first be registered with the HFC Reporting System within e-GGRT, Registration is by invitation only. Refer to EPA's reporting instructions on Registration and Account Management for more information on the registration process. The remainder of this document is organized as follows: • Section II: Access your HFC Reporting System Account • Section III: Submit a New Company-Level Report • Section IV: Submit a New Facility-Level Report • Section V: View Report Documents • Section VI: Resubmit a Report • Appendix A: Amend a Transhipment HFC Allocation Rule Reporting Instructions 1 ------- II. ACCESS YOUR HFC REPORTING SYSTEM ACCOUNT Step 1: Log into e-GGRT Visit https://ghgreporting.epa.gov and enter your Username and Password. Step 2: Enter the HFC Reporting System Application Click on the link to go to the HFC Reporting System application. Note that this link will only appear for users that are registered with the HFC Reporting System application. S-EPA United States Environmental Protection Agency HOME FACILITY REGISTRATION FACILITY MANAGEMENT REGISTER A FACILITY ACCESS YOUR FACILITIES: No Registered Facility Facility or Supplier e-GGRT Electronic Greenhouse Gas Reporting Tool Hello, Entity Goila | My ProfSe j Logout ^ACCEPT AN APPOINTMENT: If you received an email to accept an appointment to a facility, paste the 1- time Invitation Code into the field, then click 'GO'. EPA Correspondence Folder — Issues with Message(s) awaiting reply: 0 You are also a reporter under EPA's @ e-GGRT Help About e-GGRT Home HFC Allocation Rule Reporting Instructions ------- III. SUBMIT A NEW COMPANY-LEVEL REPORT Certain HFC activities are reported to EPA at the company-level, while other activities are reported at the facility-level. The text box below summarizes which report types are reported at each level. This section provides step by step instructions on submitting a company-level report. Company-Level vs Facility-Level HFC Reports HFC reports can be company-level or facility-level, as summarized by report type in the table below. A detailed control period calendar identifying when specific reports are due is available here. Report Type Report Level Report Frequency Application-Specific Allowance Holders Biannual Report Company Biannual Conferral of Allowances Report Company As Needed Destruction One-Time Report Facility One-Time Exporter Quarterly Report Company Quarterly Fire Suppressant Recycler Quarterly Report Company Quarterly Importer of Record Annual Report Company Annual Importer Quarterly Report Company Quarterly Inter-Company Transfers Report Company As Needed International Transfers Report Company As Needed Producer One-Time Report Facility One-Time Producer Quarterly Report Facility Quarterly Process Agent Use Annual Report Facility Annual Process Agent Use One-Time Report Facility One-Time Request for Additional Consumption Allowances Report Company As Needed Reclaimer One-Time Report Company One-Time Reclamation Quarterly Report Company Quarterly Sale or Conveyance Report Company One-Time Second Party Transformation and Destruction Report Facility Annual Transformation One-Time Report Facility One-Time Transhipment Notification Company As Needed HFC Allocation Rule Reporting Instructions 3 ------- Step 1: Navigate to the HFC Reports tab Select the HFC Reports tab at the top of the screen. United States Environmental Protection flency Hfc. ^^^^JfHFC Reports^ I Import Petitions | Company Management | , . . . , Hello, Emily Goila | My Profile | Logout ^Accept an appointment: If you received an email to accept an appointment to a company, paste the 1-time Invitation Code into the field, then click 'GO'. This collection of information is approved by OMB under the Paperwork Reduction Act. 44 U.S.C. 3501 et seq. (OMB Control No. 2060-0734). Responses to this collection of information are mandatory (40 CFR 84). An agency may no! conduct or sponsor, and a person is not required to respond lo. a collection of information unless it displays a currently valid OMB control number The public reporting and recordkeeping burden for this collection of information is estimated to be 6.5 hours per response. Send comments on the Agency's need for this information the accuracy of the provided burden estimates and any suggested methods for minimizing respondent burden including through the use of automated collection techniques to the Director Regulatory Support Division, U.S. Environmental Protection Agency (2821T), 1200 Pennsylvania Ave., NW. Washington. D.C. 20460 Include the OMB control number in any correspondence Do not send the completed form to this address. Need to register a facility for the Greenhouse Gas Reporting Program (40 CFR Part 98)? d} Go to e-GGRT for GHG Reporting Access your Companies Company CompID Your Role Actions AIM UAT ICF Company 6 AIM806 Company Representative Report | Manage Step 2: Select the HFC Report Type Select the HFC report type that you are submitting from one of the Select Report Type dropdown menus, depending on the report frequency (see text box on page 3), and click Start or Go to begin the submission process. A rn» United States lip Environmental Protection Home HFC Reports Import Petitions Company Management PHASEDOWN Hello, Shubh Jain | My Profile | Logout | AIM UAT ICF Company 6 (AIM806) Home » Choose a Company » Company Reports Summary Submit or access your reports Use this screen to start or open company-level HFC reports. Use the menu on the left to start a new One-time or As- needed report, and use the menu on the right to access periodic (quarterly, bi-annual, annual) reports. If your company includes facilities (added via the Company Management tab) they will be listed in a table below. To access facility-level reporting locate the facility and click Open Facility in the Actions column. Start a New Company-Level One-Time or As-Needed Report Go to Company-Level Periodic Reporting To start a new HFC report select its report type below, then click the Start button. If you want to view, revise, or amend an existing report, find it below in the Company-Level HFC Reports table and click Open. fj^lect Report Type To access quarterly, biannual, or annual HFC reporting select the report type below, then click the Go button. You will be able to start and submit new reports, or view and resubmit previously-submitted reports. ^^^ject Report Type <@x HFC Allocation Rule Reporting Instructions ------- Step 2a: Select the Reporting Period If submitting a quarterly, biannual, or annual report, select Start from the Actions menu for the reporting period for which you are submitting a report. A rn* United States Mk Environmental Protection g Home Import Petitions Company Management Hello, Shubh Jain | My Profile | Logout AIM UAT ICF Company 6 (AIM806) Home » Choose a Company » Company Reports Summary >» HFC Reclaimer Quarterly Report r \ HFC Reclaimer Quarterly Report Complete and submit an HFC Reclaimer Quarterly report if your company reclaims HFCs. Section 1 must be completed prior to submission. Section 2 must be completed if your company received for reclamation or reclaimed HFCs during the reporting quarter; if no HFCs were received or reclaimed during the quarter, Section 2 may be left blank. Section 3 must be completed if your company is reporting quarter 4 activity. E J 1 HFC Reports Resources •=*> Blank HFC Reclaimer Quarterly form HFC Reclaimer Quarterly Report Reporting Year Quarter Report ID Last Modified Last Submitted Status Action 2022 4 2022 3 2022 2 2022 1 £Sta^t} Back Step 3: Upload a Completed HFC Report Click Choose File, select your completed HFC report, and click Upload. A blank reporting form is available for download from within the application and is also available on EPA's HFC Allocation Rule Reporting and Recordkeeping web page. v>EPA United States Environmental Protection Agency Hfc Home HFC Reports Import Petitions Company Management , . —, Helo, Shubh Jain | My Profile | Logout AIM UAT ICF Company 6 (AIM806) Home » Choose a Company » Company Reports Summary » HFC Conferral of Allowances Report HFC Conferral of Allowances Report Complete and submit an HFC Conferral of Allowances Report if your company plans to confer application-specific allowances to another company (conferee). All sections of the report must be completed prior to submission. reports Resources Blank HFC Conferral of Allowances form Report Reporting Year Report Status Conferee Name (ID) Last Submitted Version Created Date (By) Last Submitted Date (By) Modified Date (By) Acceptance Date Step 1: Upload a completed HFC Conferral of Allowance form by clicking Choose File, locating the completed form on your computer, selecting the file, and clicking the Upload button. If validation errors are found, revise and upload the edited version of the form. Step 2: Upload a certification from the conferrer and the conferee stating that the HFCs being acquired, produced, or imported are solely for an application listed in 84.5(c)(2) and will not be resold for use in a different application or used in any other manufacturing process. jubmit to review and complete the electronic signature steps file chosen j | Upload HFC Allocation Rule Reporting Instructions 5 ------- Step 4: Correct Validation Errors (if applicable) When you click Upload, the system runs validation checks on your report to confirm accuracy and completeness of the data provided. Correct any validation errors by revising and reuploading the completed reporting form. Report Reporting Year Report Status Conferee Name (ID) Last Submitted Version Created Date (By) Last Submitted Date (By) Modified Date (By) Acceptance Date VAJdWtflON MESSAGES ^^S^he Company ID [AIM805] entered in Section 1 does not match the Company ID of the company selected for reporting, [AIM806]. Step 1: Upload a completed HFC Conferral of Allowance form by clicking Choose File, locating the completed form on your computer, selecting the file, and clicking the Upload button. If validation errors are found, revise and upload the edited version of the form. Step 2: Upload a certification from the conferrer and the conferee stating that the HFCs being acquired, produced, or imported are solely for an application listed in 84.5(c)(2) and will not be resold for use in a different application or used in any other manufacturing process. Step 3: Click Submit to review and complete the electronic signature steps. Step 5: Upload Supporting Documentation, as Needed Upload additional files, as needed, by clicking Choose File, selecting the file you wish to upload, and clicking Upload. If you upload a file in error, delete the file by selecting Delete from the Actions menu. HFC Conferral of Allowances Report Complete and submit an HFC Conferral of Allowances Report if your company plans to confer application-specific allowances to another company (conferee). All sections of the report must be completed prior to submission. HFC Reports Resources Blank HFC Conferral of Allowances form Report HCONF 2022 00024 Reporting Year 2022 Report Status Draft Conferee Name (ID) AIM UAT ICF Company 5 (AIM805) Last Submitted Version Created Date (By) 02/14/2022 Last Submitted Date (By) Modified Date (By) 02/14/2022 Acceptance Date Step 1: Upload a completed HFC Conferral of Allowance form by clicking Choose File, locating the completed form on your computer, selecting the file, and clicking the Upload button. If validation errors are found, revise and upload the edited version of the form. Step 2: Upload a certification from the conferrer and the conferee stating that the HFCs being acquired, produced, or imported are solely for an application listed in 84.5(c)(2) and will not be resold for use in a different application or used in any other manufacturing process. Step 3: Click Submit to review and complete the electronic signature steps ^^Dhoose^il^^b file chosen ^^^Jploac^ Uploaded File Name Uploaded Date (By) File Submitted? Actions HFC Conferral of Allowances Report r0.2.xlsx 02/14/2022 No ^ Certification, pdf 02/14/2022 No Deiete ^ Submit Report H Back HFC Allocation Rule Reporting Instructions 6 ------- Required Supporting Documentation Supporting documentation is required for select report types and depending on the activity data reported. A summary of required documentation by report type is summarized in the table below. Report Type Required Supporting Documentation Application-Specific Allowance Holders Biannual Report If requesting additional application-specific allowances for the next calendar year: Supporting documentation to justify the additional need (84.31(h)(l)(viii)) Conferral of Allowances Report A certification from the conferrer and the conferee stating the regulated substances are for a listed application and will not be resold for a different application (84.31(h)(4)(vi)) Exporter Quarterly Report If exporting for transformation: A transformation verification from the transformer (84.31(d)(l)(vii)) If exporting for destruction: A destruction verification from the destroyer (84.31(d)(l)(vii)) Importer Quarterly Report If importing for second party transformation: A transformation verification from the transformer (84.31(c)(l)(vii)) If importing for second party destruction: A or destruction verification from the destroyer (84.31(c)(l)(viii)). Inter-Company Transfers Report If transferring application-specific allowances: A signed document from the transferee certifying that the transferee will use the allowances for the same application in which they were originally allocated (84.19(a)(2)(viii)) International Transfers Report For transfers from a foreign country: A signed document from an official representative in that country's embassy in the United States stating that the appropriate authority within that country has revised the domestic production limits for that country appropriately (84.19(b)(2)(i)) For transfers to a foreign country: A signed statement from a responsible official requesting the relevant Agency official revise the number of production allowances the transferor holds appropriately (84.19(b)(3)(vi)) Producer Quarterly Report If production for second party transformation: A transformation verification from the transformer (84.31(b)(2)(vii)) If production for second party destruction: A destruction verification from the destroyer (84.31(b)(2)(viii)) Request for Additional Consumption Allowances Report For each transaction, a copy of the bill of lading and the invoice indicating the net quantity shipped and documenting the sale to the purchaser (84.17 (a)(l)(viii)) Reclaimer One-Time Report For each laboratory that conducted batch testing, a signed statement from the laboratory confirming an ongoing business relationship (84.31(i)(l)(ii)) Sale or Conveyance Report A certification that the HFCs will be used only for the same application for which the application-specific allowance under which the substances were produced or imported was allocated (84.21(a)(2)(vi)) HFC Allocation Rule Reporting Instructions 7 ------- Step 6: Submit your Report Once the HFC report and any supporting documentation have been uploaded, click Submit Report to review your report. HFC Conferral of Allowances Report Complete and submit an HFC Conferral of Allowances Report If your company plans to confer application-specific allowances to another company (conferee). All sections of the report must be completed prior to submission. HFC Reports Resources ^ Blank HFC Conferral of Allowances form Report HCONF 2022 00024 Reporting Year 2022 Report Status Draft Conferee Name (ID) AIM UAT ICF Company 5 (AIM805) Last Submitted Version Created Date (By) 02/14/2022 Last Submitted Date (By) Modified Date (By) 02/14/2022 Acceptance Date Step 1: Upload a completed HFC Conferral of Allowance form by clicking Choose File, locating the completed form on your computer, selecting the file, and clicking the Upload button. If validation errors are found, revise and upload the edited version of the form. Step 2: Upload a certification from the conferrer and the conferee stating that the HFCs being acquired, produced, or imported are solely for an application listed in 84.5(c)(2) and will not be resold for use in a different application or used in any other manufacturing process. Step 3: Click Submit to review and complete the electronic signature steps. Choose File No file chosen | Upload Uploaded File Name Uploaded Date (By) File Submitted? Actions HFC Conferral of Allowances Report r0.2.xlsx 02/14/2022 02/14/2022 No No Step 7: Review and Complete Submission for your Report If desired, review your report in a readable HTML format or in XML by clicking on the Report Summary or XML Version links. Once the information is confirmed, click Submit Report and complete your eSignature. To complete your eSignature, enter your password, answer the verification question, and select Sign. Report HCONF_2022_OOO24 Reporting Year 2022 Report Status Draft Conferee Name (ID) AIM UATICF Company 5 (AIM805) Report Review Prior to the submission and certification of your HFC Conferral of Allowances report, you may review it by viewing the print-friendly HTML Report Summary, the XML version, and/or the validation messages below. When you are satisfied with your HFC Conferral of Allowances report you may click the Submit Report button below. HFC Allocation Rule Reporting Instructions 8 ------- AIM UAT ICF Company 6 (AIM806) Home » Choose a Company » Company Reports Summary » HFC Conferral of Allowances Report » Review and Submit HFC Conferral of Allowances Report Review the information below prior to submission and certification of your report. Click the Back button to modify your report or upload additional supporting documents, as needed. Click the Submit Report button to complete your electronic signature and submission of the report to EPA. Click "Report Summary" to review a readable version of your report. Click "Report Summary - XML Version" to review the XML version of your report data that will be submitted to EPA Report HCONF 2022 00024 Reporting Year 2022 Report Status Draft Conferee Name (ID) AIM UAT ICF Company 5 (A1M805) Report Review Prior to the submission and certification of your HFC Conferral of Allowances report, you may review it by viewing the print-friendly HTML Report Summary, the XML version, and/or the validation messages below. When you are satisfied with your HFC Conferral of Allowances report you may click the Submit Report button below. HFC Conferral of Allowances Repo Submit Report H Back Paperwork Reduction Act Burden Sta'emer eSignature 1. Authentication User Name^jy^iijSti^ Authenticated 2. Verification Question: Ijjyg^rom high school? Verified 21.1.14^360 I HCONF-2 Step 8: Receive Confirmation Email Once submitted to EPA for review, the status of your submission will change to Submitted and all individuals that are registered with the company will receive a confirmation email from eGGRT(Siccdsupport.com confirming submission of the report. At this time, the system will lock and no further edits may be made to the report until EPA completes its review of the submission. Confirmation of Report Submission (HCONF_2022_00024) eGGRT@ccdsupport.com To O Jain, Shubh; O Adkins, Emily A notice from EPA's electronic Greenhouse Gas Reporting Tool (e-GGRTJ regarding HFC reporting under the AIM Act. The following report has been successfully submitted to EPA and is awaiting processing. Company Name: AIM UAT ICF Company 6 (AIMSOS) Report ID: HCONF_2022_00024 Version: 1 Company Representative: Shubh Jain The report was submitted by Shubh Jain on 02/14/2022. HFC Allocation Rule Reporting Instructions 9 ------- Step 9: Receive Email Notification of Status Change Once EPA has reviewed the report, all individuals that are registered with the company will receive another email to notify you that the status of the submission has changed. At this time, you may log back into the HFC Reporting System, view the new submission status, and view any documents sent to you by EPA. HCONF_2022_00024's status has changed • eGGRT@ccdsupport.com To © Jain, Shubh; © Adlcins, Emily A notice from EPA's electronic Greenhouse Gas Reporting Tool (e-GGRT) regarding HFC reporting under the AIM Act. A status update has occurred for the following submission: Company ID: AIM806 Company Name: AIM UATICF Company 6 Report ID: HCONF_2022_00024 New Status: Accepted Recipients of Inter-Company Transfers, Conferrals, and Sales/Conveyance Upon approval of an inter-company transfer, conferral, or sales/conveyance request, the transferee, conferee, or purchaser will be notified by email of the status change. The transferee and purchaser will also be notified by email if the request is denied by EPA. See Section V on viewing report documents for step-by-step instructions on viewing outcome documentation. HCONF_2022_00024 has been Accepted OeGGRT@ccdsupport.com To © Jain, Shubh; O Adkins, Emily A notice from EPA's electronic Greenhouse Gas Reporting Tool (e-GGRT) regarding HFC reporting under the AIM Act. The following submission has been Accepted: Company ID: AIM805 Company Name: AIM UAT ICF Company 5 Report ID: HCONF_2022_00024 HFC Allocation Rule Reporting Instructions 10 ------- IV. SUBMIT A NEW FACILITY-LEVEL REPORT Each facility-level report is submitted for a single facility only. Section VII of the Registration and Account Management reporting instructions describes how to add a new facility to your company account. You must add facilities to your company's account for them to appear in the HFC Reports tab. Below are the steps to follow for submitting a facility-level report. Step 1: Navigate to the Facility-Specific Reporting Page From the HFC Reports tab, click Open Facility in the Actions menu for the facility for which you are submitting a report. vvEPA United States Environmental Protection Agency HFc Home, | HFC Report; ^ Import Petitions ! Company Management Hello, Shubh Jain | My Profile | Logout AIM UATICF Company 6 (AIM806) Home » Choose a Company » Company Reports Summary Submit or access your reports Use this screen to start or open company-level HFC reports Use the menu on the left to start a new One-time or As- needed report, and use the menu on the right to access periodic (quarterly, bi-annual annual) reports. If your company includes facilities (added via the Company Management tab) they will be listed in a table below. To access facility-level reporting locate the facility and click Open Facility in the Actions column Start a New Company-Level One-Time or As-Needed Report To start a new HFC report select its report type below, then click the Start button. If you want to view revise, or amend an existing report, find it below in the Company-Level HFC Reports table and click Open. | Select Report Type v Go to Company-Level Periodic Reporting To access quarterly, biannual, or annual HFC reporting select the report type below, then click the Go button. You will be able to start and submit new reports, or view and resubmit previously-submitted reports. | Select Report Type Company-Level HFC Reports Report ID Reporting Year Period HFC Report "Type Last Modified Last Submitted Status Actions HTRAN_2023_00006 2023 N/A Inter-Company Transfers 03/17/2022 02/07/2022 Incomplete Open HSHIP_2022_00062 2022 N/A Transhipment Notification 03/03/2022 03/03/2022 Accepted Open HCONF_2022_00015 2022 N/A Conferral of Allowances 02/24/2022 02/24/2022 Submitted Open H CON F_2022_00025 2022 N/A Conferral of Allowances 02/24/2022 02/14/2022 Rejected Open Facility-Level Reporting Facility Facility ID Facility City, State Actions Test Facility AIM806-01 Washington, District of Columbia Open Facility J HFC Allocation Rule Reporting Instructions 11 ------- Step 2: Select the HFC Report Type Select the Facility-Level HFC report type that you are submitting from one of the Select Report Type dropdown menus, depending on the report frequency (see text box on page 3), and click Start or Go to begin the submission process. A pr>A United Slates II n Environmental Protection . PHASEOOWN Home ridii»iiT^H Imnort Petitions Cnmnanv Mananprrifint 1 — Home | HFC Reports Import Petitions Company Management PHAS E DO W N Hello, Shubh Jain | My Profile | Logout | Test Facility (AIM805-01) Home »» Choose a Company >» Company Reports Summary » Facility Reports Summary Submit or access your reports Use this screen to start new facility-level HFC reports, or open existing facility-level HFC reports. You may also open, prepare, then submit a one-time facility report if it applies to your facility. Start a New Facility-Level As Needed or One-Time Report Go to Facility-Level Periodic Reporting To start a new HFC report select its report type from the menu below, then click the Start button. If you want to view, revise, or amend an existing report, find it below in the Facility-Level HFC Reports table and click Open Report. Use the menu on the left to start a new One-time or As-needed report, and use the menu on the right to access periodic (quarterly, annual) reports. Select Report Type Ta To access a quarterly or annual HFC report type, select its report type from the menu below, then click the Go button. You will be able to start and submit new report, resubmit a reports. Step 2a: Select the Reporting Period If submitting a quarterly or annual report, select Start from the Actions menu for the reporting period for which you are submitting a report. <>EPA United States Environmental Protection Agency HFct Home HFC Reports Import Petitions Company Management Hello, Shubh Jain | My Profile | Logout Test Facility (AIM805-01) Home » Choose a Company >» Company Reports Summary » Facility Reports Summary »HFC Producer Quarterly Report HFC Producer Quarterly Report Complete and submit an HFC Producer Quarterly Report if your facility produces HFCs. Section 1 must be completed prior to submission. Section 2 must be completed if your facility produced HFCs during the reporting quarter; if no HFCs were produced during the quarter, Section 2 may be left blank. Section 3 must be completed if your facility sold or shipped produced HFCs off-site during the quarter for second party transformation, second party destruction, or process agent use. Section 4 must be completed if orders were placed or material was produced for application-specific allowance holders. Sections 5 and 6 must be completed if your facility is reporting quarter 4 activity. HFC Reports Resources f Blank HFC Producer Quarterly form HFC Producer Quarterly Report Reporting Year Quarter Report ID Last Modified Last Submitted Status Action 2022 4 2022 3 2022 2 2022 1 Start Step 3: Complete the Report Submission Process See Section III, Step 3 through Step 9 of this document to complete the submission process. HFC Allocation Rule Reporting Instructions 12 ------- V. VIEW REPORT DOCUMENTS Step 1: Locate Your Report After logging into e-GGRT and entering the HFC Reporting System application (see Section II), navigate to the HFC Reports tab. Locate the company-level report you would like to view and click Open. For facility-level reports, click Open Facility in the Actions menu for the facility for which you want to view documents, and locate the facility-level report you would like to view. United States Environmental Protection IhI a % Agency HFc» ^miport Petitions Company Management | Hello, Shubh Jain | My Profile | Logout | AIM UAT ICF Company 6 (AIM806) Home » Choose a Company » Company Reports Summary Submit or access your reports Use this screen to start or open company-level HFC reports. Use the menu on the left to start a new One-time or As- needed report, and use the menu on the right to access periodic (quarterly, bi-annual, annual) reports. If your company includes facilities (added via the Company Management tab) they will be listed in a table below. To access facility-level reporting locate the facility and click Open Facility in the Actions column. Start a New Company-Level One-Time or As-Needed Report To start a new HFC report select its report type below, then click the Start button. If you want to view, revise, or amend an existing report, find it below in the Company-Level HFC Reports table and click Open. Go to Company-Level Periodic Reporting To access quarterly, biannual, or annual HFC reporting select the report type below, then click the Go button. You will be able to start and submit new reports, or view and resubmit previously-submitted reports. | Select Report Type | Select Report Type Company-Level HFC Reports Report ID HFC Report Type Last Modified Last Submitted Status ^Actions HC ON F_2022_00024 Conferral of Allowances 02/14/2022 02/14/2022 Accepted C Open Facility-Level Reporting Facility Facility ID Facility City, State Actions Test Facility AIM806-01 Washington, District of Columbia £ Open Facility J Recipients of Inter-Company Transfers, Conferrals, and SaIes/Conveyanee To view outcome documents, transferees, conferees, and purchasers can similarly log into e-GGRT, enter the HFC Reporting System, locate the desired report in the company-level reports table, open the report, and download the report outcome document provided by EPA. HFC Allocation Rule Reporting Instructions 13 ------- Step 2: View Review Outcome Document To view the report outcome documents sent by EPA, click on the link under the Review Outcome Document menu in the Report History table. From this page you may also download and view a copy the documents previously submitted to EPA. Report Status Update EPA accepted this HFC Conferral of Allowances report on 02/14/2022 Please refer to the Confirmation Notice and Balance Statement below in the Report History table for more information. Report HCONF 2022 00024 Reporting Year 2022 Report Status Accepted Conferee Name (ID) AIM UAT ICF Company 5 (AIM805) Last Submitted Version 1 Created Date (By) 02/14/2022 Last Submitted Date (By) 02/14/2022 (Shubh Jain) Modified Date (By) 02/14/2022 Acceptance Date 02/14/2022 Uploaded File Name Uploaded Date (By) File Submitted? Actions HFC Conferral of Allowances Report r0.2 .xlsx 02/14/2022 Yes Certification.pdf 02/14/2022 Yes Report History Version Report Documentation Submission Date (By) Review Date ReviewOut^gm^flfltfi 1 Report Summary | ZIP Archive | Validation Summary 02/14/2022 (Shubh Jain) 02/14/2022CTHCONF_2022_00024_01. _Confimiation_Nottce_wJ3alStmtj^onferre^|^ Attachment Example Company Six AIM DAT ICF Company 6 6568 Arlington ESlvd Suite 403 Washington, DC 66778 February 14. 2022 Dear Sirs/Madams: This letter serves as a "confirmation notice" by the U.S. Environmental Protection Agency (EPA) in response to your notification of intent to confer hydrofluorocarbon (HFC) application-specific allowances received on February 14, 2022 (Report ID: HCONF_2022_00024), consistent with the information below. Conferrer: AIM UAT ICF Company 6 Conferee: AIM UAT ICF Company 5 Year Allowances are Valid: 2022 Application Quantity of Conferred Allowances (MTEVe) Propellants in MDIs 25 This letter confirms EPA's receipt of the information required in a notification of conferral of application-specific allowances contained in 40 CFR 84.31(h)(5). The EPA is issuing this confirmation based on a review of the information the Agency maintains on the conferrer. We have included a balance statement for your respective companies that reflects this conferral. The balance statement reflects information available to the EPA primarily from your company's reported data regarding application-specific HFC allowances, as well as other information available to the Agency. While the balance statement represents EPA's current understanding of your company's allowance balance, it should not be interpreted as a final balance determination. If EPA obtains information later that indicates that the balance recorded on this statement is incorrect, the Agency will correct it and, where appropriate, may take enforcement action. EPA will notify your company of any corrections made. Application-specific allowances may only be expended during the twelve-month control period (January 1, 2022 to December 31, 2022) for which they were allocated. Unexpended allowances may not be carried over from one control period to another. Further, no person may use an HFC produced or imported by expending application-specific allowances for any purpose other than that for which the application-specific allowance was allocated. HFC Allocation Rule Reporting Instructions ------- Report Review Outcomes and Documents Once your report has been reviewed by EPA, you will receive additional information from EPA based on the outcome of EPA's review. The type of documentation you will receive by review outcome is summarized below. Bolded outcomes are eligible for resubmission. Report Type Accepted Rejected Incomplete Application-Specific Allowance Holders Biannual Report None Error Message NA Conferral of Allowances Report Balance Statement/ Confirmation Notice Error Message NA Destruction One-Time Report None Error Message NA Exporter Quarterly Report None Error Message NA Fire Suppressant Recycler Quarterly Report None Error Message NA Importer of Record Annual Report None Error Message NA Importer Quarterly Report Balance Statement Error Message NA Inter-Company Transfers Report Balance Statement/ Non-Objection Notice Objection Notice Incomplete Letter International Transfers Report Balance Statement/ Approval Letter Denial Letter Incomplete Letter Process Agent Use Annual Report None Error Message NA Process Agent Use One-Time Report None Error Message NA Producer One-Time Report None Error Message NA Producer Quarterly Report Balance Statement Error Message NA Reclaimer One-Time Report None Error Message NA Reclamation Quarterly Report None Error Message NA Request for Additional Consumption Allowances Report Balance Statement/ Approval Letter Error Message NA Sale or Conveyance Report Non-Objection Notice Objection Notice Incomplete Letter Second Party Transformation and Destruction Report None Error Message NA Transformation One-Time Report None Error Message NA Transhipment Notification Confirmation Notice* NA Incomplete Letter * Accepted transhipments cannot be resubmitted but may be amended, as described in Appendix A. VI. RESUBMIT A REPORT Certain reports may be resubmitted to address concerns identified by EPA or to update previously submitted information. The eligibility for resubmission differs by report and review outcome (see the text box above on Report Review Outcomes and Documents). Below are the steps to follow for resubmitting a report. HFC Allocation Rule Reporting Instructions 15 ------- Step 1: Locate your Report After logging into e-GGRT and entering the HFC Reporting System application (see Section ll); navigate to the HFC Reports tab. Locate the report you would like to resubmit and click Open, Mk United States Environmental Protection Hfc» Home^ port Petitions Company Management - i , iWJJI | Hello, Shubh Jain | My Profile | Logout | AIM UAT ICF Company 6 (AIM806) Home >* Choose a Company » Company Reports Summary Submit or access your reports Use this screen to start or open company-level HFC reports. Use the menu on the left to start a new One-time or As- needed report, and use the menu on the right to access periodic (quarterly, bi-annual, annual) reports. If your company includes facilities (added via the Company Management tab) they will be listed in a table below. To access facility-level reporting locate the facility and click Open Facility in the Actions column. Start a New Company-Level One-Time or As-Needed Report To start a new HFC report select its report type below, then click the Start button. If you want to view, revise, or amend an existing report, find it below in the Company-Level HFC Reports table and click Open. [ Select Report Type ' Go to Company-Level Periodic Reporting To access quarterly, biannual, or annual HFC reporting select the report type below, then click the Go button. You will be able to start and submit new reports, or view and resubmit previously-submitted reports. | Select Report Type Company-Level HFC Reports Report ID Reporting Year Period HFC Report Type Last Modified Last Submitted Status Actions Step 2: Select Start Revision Select Start Revision to modify the submission files and resubmit the report. From this page you may also download the incomplete letter or error report for more information on why EPA rejected the report or marked it as incomplete. Click on the file name to download and view the document. Report Status Update EPA rejected this HFC Conferral of Allowances report on 02/10/2022. Please refer to the error report below in the Report History table for more information. To address the issues described in the Review Outcome document you may submit a report revision. First, click the Start Revision button. Upload a revised report form and/or revised supplemental file(s) as appropriate. Then resubmit the report. Report HCONF 2022 00015 Reporting Year 2022 Report Status Rejected Conferee Name (ID) AIM UAT ICF Company 5 (AIM805) Last Submitted Version 1 Created Date (By) 02/02/2022 Last Submitted Date (By) 02/02/2022 (Shubh Jain) Modified Date (By) 02/02/2022 Acceptance Date Uploaded File Name Uploaded Date (By) File Resubmitted? Actions Allowances Report r0.2 (1).xlsx 02/02/2022 Report History Version Report Documentation Submission Date (By) Review Date 1 Report Summary | ZIP Archive | Validation Summary 02/02/2022 (Shubh Jain) 02/10/2022 i ^HCONF_2022_00015_01_Error_Report.pdf^ HFC Allocation Rule Reporting Instructions 16 ------- Step 3: Revise Report Report revisions can include modifications to the Excel report and/or the addition of new supporting documentation, To revise your Excel report, download the previously submitted Excel report, make the necessary revisions, and reupload by clicking Choose File, selecting your revised HFC Reporting Form, and clicking Upload. Add any new supporting documents by clicking Choose File, selecting the files you wish to upload, and clicking Upload. If you wish to delete any previously uploaded files, delete the files by selecting Delete from the Actions menu. Report Status Update EPA rejected this HFC Conferral of Allowances report on 02/10/2022. Please refer to the error report below in the Report History table for more information. To address the issues described in the Review Outcome document you may submit a report revision. First click the Start Revision button. Upload a revised report form and/or revised supplemental file(s) as appropriate. Then resubmit the report. Report HCONF 2022 0Q015 If you need to submit a revised report form, upload a revised/corrected version of the reporting form to overwrite the previous version. You may also delete and/or add supplemental files, as needed Reporting Year 2022 Conferee Name (ID) AIM UATICF Company 5 (AJM805) Created Date (By) 02/02/2022 Modified Date (By) 02/24/2022 Report Status Rejected Last Submitted Version 1 (Version 2 Started) Last Submitted Date (By) 02/0Zf2022 (Shubh Jain) Acceptance Date Conferral of Allowances Report r0.2 (1).xIsx Certificabon.pdf Uploaded Date (By) File Resubmitted? Actions 02/24/2022 No 02/24/2022 No Report History Version Report Documentation Submission Date (By) Review Date Review Outcome Document Report Summary | ZIP Archive | Validation Summary 02/02/2022 (Shubh Jain) 02/10/2022 HCONF_2022_00015_01_Error_Report.pdf HFC Allocation Rule Reporting Instructions 11 ------- Step 4: Resubmit Report Once all revisions have been made, click Submit Revision and complete your eSignature. To complete your eSignature, enter your password, answer the verification question, and select Sign. Report Status Update EPA rejected this HFC Conferral of Allowances report on 02/10/2022. Please refer to the error report below in the Report History table for more information. To address the issues described in the Review Outcome document you may submit a report revision. First, click the Start Revision button. Upload a revised report form and/or revised supplemental file(s) as appropriate. Then resubmit the report- Report HCONF 2022 00015 Reporting Year 2022 Report Status Rejected Conferee Name (ID) AIM UATICF Company 5 (AIM805) Last Submitted Version 1 (Version 2 Started) Created Date (By) 02/02/2022 Last Submitted Date (By) 02/02/2022 (Shubh Jain) Modified Date (By) 02/24/2022 Acceptance Date If you need to submit a revised report form, upload a revised/corrected version of the reporting form to overwrite the previous version. You may also delete and/or add supplemental files, as needed. [ Choose File | No file chosen | Upload | Uploaded File Name Uploaded Date (By) File Resubmitted? Actions HFC Conferral of Allowances Report r0.2 (1).xlsx 02/24/2022 No Certification, pdf 02/24/2022 No Delete Report History Version Report Documentation Submission Date (By) Review Date Review Outcome Document 1 Report Summary | ZIP Archive | Validation Summary 02/02/2022 (Shubh Jain) 02/10/2022 HCONF_2022_00015_01_Error_Report.pdf eSignature 1. Authentication User Name: Password:( e: 'AIhlSHI IRHIPF <—> ^middle name of your oldest sibling? Verified HFC Allocation Rule Reporting Instructions ------- Step 5: Receive Confirmation Email Once resubmitted to EPA for review, the status of the submission will change to Submitted and all individuals that are registered with the company will receive a confirmation email from eGGRT(Siccdsupport.com confirming resubmission of the report. At this time, the system will lock and no further edits may be made to the report until EPA completes its review of the resubmission. Report HCONF_2022_00015 Reporting Year 2022 Report Statu Conferee Name (ID) AIM UATICF Company 5 (A1M805) Last Submitted Versio Created Date (By) 02/02/2022 Last Submitted Date (By) 02/24/2022 (Shubh Jain) Modified Date (By) 02/2472022 Acceptance Date This report has been submitted to EPA for review. At this time, the report can not be edited. Following completion of EPA's review you will be notified via email, at which time you can log in. open this report, and find more information in the Review Outcome document, if applicable. Uploaded File Name Uploaded Date (By) File Resubmitted? Actions HFC Conferral of Allowances Report r0.2 (1).xlsx Certification.pdf 02/24/2022 Yes 02/24/2022 Yes Report History Version Report Documentation Submission Date (By) Review Date Review Outcome Document 1 Report Summary | ZIP Archive | Validation Summary 02/02/2022 (Shubh Jain) 02/10/2022 HCONF 2022 00015 01 Error Report.pdf 2 Report Summary | ZIP Archive | Validation Summary 02/24/2022 (Shubh Jain) Back Confirmation of Report Submission (HCONF_2022_00015) eGGRT@ccdsupport.com To O Jain, Shubh; O Adkins, Emily A notice from EPA's electronic Greenhouse Gas Reporting Tool (e-GGRT) regarding HFC reporting under the AIM Act. The following report has been successfully submitted to EPA and is awaiting processing. Company Name: AIM UAT ICF Company 6 (AIM806) Report ID: HCOMF_2022_00015 Version: 2 Company Representative: Shubh Jain The report was submitted by Shubh Jain on 02/24/2022. Step 6: Receive Email Notification of Status Change Once EPA has reviewed the report, all individuals that are registered with the company will receive another email to notify you that the status of your resubmission has changed. At this time, you may log back into the HFC Allocation Rule Reporting System, view the new submission status, and view any documents sent to you by EPA. HFC Allocation Rule Reporting Instructions 19 ------- APPENDIX A: AMEND A TRANSHIPMENT Transhipment notifications that are Accepted by EPA may be amended, as needed, prior to entry of the shipment into the United States, to provide EPA with previously unknown information or to update the expected month of import. Step 1: Locate your Report After logging into e-GGRT and entering the HFC Reporting System application (see Section II), navigate to the HFC Reports tab. Locate the report you would like to amend and click Open. |— na United States I !¦ Environmental Protection C Company Management M|, , , , Hdo, Shubh Jan | My Profile | Logout AIM UATICF Company 6 (AIM806) Home » Choose a Company » Company Reports Summary Submit or access your Reports Use this screen to start new company-level HFC reports, or open existing company-level HFC reports. You may also open, prepare, then submit a one-time company report if it applies to your company. If your company includes facilities (added via the Company Management tab) they will be listed in a table below. To access facility-level reporting locate the facility and click Open Facility in the Actions column. Start a New Company-Level HFC Report To start a new HFC report select its report type from the menu below, then click the Start button. If you want to view, revise, or amend an existing report, find it below in the Company-Level HFC Reports table and click Open Report. | Select Report Type v | Company-Level HFC Reports Report ID HFC Report Type Last Modified Last Submitted Status Actions HSHIP_2Q22_00062 Transhipment Notification 03/01/2022 03/01/2022 Accepted HFC Allocation Rule Reporting Instructions 20 ------- Step 2: Select Amend Report Start the amendment process by selecting Amend Import Information. A rn* United States I B — ^nvironmental Protection g Home HFC Reports Import Petitions Company Management ... , . ^ - HeHo. Shubh Jan | My Profile | Logout AIM UATICF Company 6 (AIM806) Home » Company Reports Summary » HFC Transhipment Notification f -s HFC Transhipment Notification Complete and submit an HFC Transhipment Notification if your company has or intends to tranship HFCs through the United States. To notify EPA of a shipment that will be imported into the United States as a transhipment, complete Section 2. To notify EPA that the shipment was exported out of the United States, complete Section 3. This form may only be used to notify EPA of either an upcoming import or a completed export. V J 1 HFC Reports Resources =£ Blank HFC Transhipment Notification form Report Status Update EPA approved this report on 03/01/2022. Please refer to the review outcome below in the Report History table for more information. Should you need to correct, or to report Import Information unknown at the time of submission (e.g.. Vessel Name: Month/Year of Import, or Port of Entry) you may submit a report amendment Click the Start Amendment button to begin. Report HSHIP 2022 00062 Year of Import 2022 Report Status Accepted Importer Number ABC12345678 Last Submitted Version 1 Created Date (By) 03/01/2022 (Shubh Jain} Last Submitted Date (By) 03/01/2022 (Shubh Jain) Modified Date (By) 03/01/2022 (Shubh Jain) Acceptance Date 03/01/2022 Uploaded File Name Uploaded Date (By) File Submitted? Actions HFC Transhipment Notification r0.2.xlsx 03/01/2022 (Shubh Jain) Yes Step 3: Enter New Information Enter new information, as needed. Only select fields may be amended, including the vessel name, year/month of import, and port of entry. After the new information is entered, click Save. Report HSHIP_2022_00062 Year of Import 2022 Report Status Accepted Importer Number ABC12345678 Last Submitted Version 1 (Version 2 Amendment Started) Created Date (By) 03/01/2022 (Shubh Jain) Last Submitted Date (By) 03/01/2022 (Shubh Jain) Modified Date (By) 03/01/2022 (Shubh Jain) Acceptance Date 03/01/2022 Import Information In Previously Accepted Report Vessel Name Unknown Expected Year of Import 2022 Expected Month of Import April Intended Port of Entry Addison Airport, Texas - 5584 Source Country Afghanistan Save ¦ Cancel HFC Allocation Rule Reporting Instructions ------- Step 4: Submit Amendment Based on the new information entered, the system will automatically generate a new AMENDED Excel file that contains the amended information. You may download a copy of this file by clicking on the document link. If you need to further modify any information, click the Back button to return to the previous screen. Once satisfied with your changes, click Submit Report and complete your eSignature. To complete your eSignature, enter your password, answer the verification question, and select Sign. Report HSHIP_2022_00062 Year of Import 2022 Report Status Accepted Importer Number ABC12345678 Last Submitted Version 1 (Version 2 Amendment Started) Created Date (By) 03/01/2022 (Shubh Jain) Last Submitted Date (By) 03/01/2022 (Shubh Jain) Modified Date (By) 03/03/2022 (Shubh Jain) Acceptance Date 03/01/2022 Uploaded File Name Uploaded Date (By) File Resubmitted? Actions J" HFC Transhipment Notification r0.2(AMENDED).xlsx 7^ 03/01/2022 (Shubh Jain) No Submit Report Report History Version Report Documentation Submission Date (By) Review Date Review Outcome Document 1 Report Summary | ZIP Archive | Validation Summary 03/01/2022 (Shubh Jain) 03/01/2022 HSHIP_2022_00062_01_Confirmation_Notice.pdf Report HSHIP 2022 00062 Year of Import 2022 Current Status Accepted Importer Number ABC12345678 Version 2 Report Review Prior to the submission and certification of your HFC Transhipment Notification, you may review it by viewing the print-friendly HTML Report Summary, the XML version, and/or the validation messages below. When you are satisfied with your HFC Transhipment Notification report you may click the Submit Report button below. Your electronic signature is required to submit the re do it to EPA. HFC Transhipment Notification: F« eSignature Submit Report H Back Paperwork Reduction Act Burden Stalemen 1. Authentication User Name: J, Password:' CF Authenticated 21.1.16^421 HSHIP-2 2. Verification Question: Wha^treetwas your high school located on? Answer: < •••••• HFC Allocation Rule Reporting Instructions 22 ------- Step 5: Receive Confirmation Email Once submitted to EPA for review, the status of your submission will change to Submitted and all individuals that are registered with the company will receive a confirmation email from eGGRTPccdsupport.com confirming submission of the amended report. At this time, the system will lock and no further edits may be made to the report until EPA completes its review of the submission. Report HSHIP_2022_00062 Year of Import 2022 Report Statu Importer Number ABC12345678 Last Submitted Version 2 Created Date (By) 03/01/2022 (Shubh Jain) Last Submitted Date (By) 03/03/2022 (Shubh Jain) Modified Date (By) 03/03/2022 (Shubh Jain) Acceptance Date This report has been submitted to EPA for review. At this time, the report can not be edited. Following completion of EPA's review you will be notified via email, at which time you can log in. open this report, and find more information in the Review Outcome document, if applicable. Uploaded File Name Uploaded Date (By) File Submitted? Actions HFC Transhipment Notification r0.2(AMENDED)j(lsx 03/01/2022 (Shubh Jain) Yes Confirmation of Report Submission (HSHIP_2022_00062) eGGRT@ccdsupport.com To # Jain, Shubh; • Adkins, Emily A notice from EPA's electronic Greenhouse Gas Reporting Tool (e-GGRT) regarding HFC reporting under the AIM Act. The following report has been successfully submitted to EPA and is awaiting processing, Company Name: AIM UATICF Company 6 (AIM806) Report ID: HSHIP 2022 00062 Version: 2 Company Representative: Shubh Jain The report was submitted by Shubh Jain on 03/03/2022. Step 6: Receive Email Notification of Status Change Once EPA has reviewed the amended report, all individuals that are registered with the company will receive another email to notify you that the status of your submission has changed. At this time, you may log back into the HFC Allocation Rule Reporting System and view the updated confirmation notification sent to you by EPA. HFC Allocation Rule Reporting Instructions 23 ------- |