CD*r
EPS: Electronic Permit System
Preparing a Permit Submission
Note: There are several sections to this job aide. Select a hyperlink below to navigate to a
specific section:
• Creating a Submission
• Navigating the Permit Action Submission Form
• Permit Action Submission Form: Specific Questions
• Permit Action Submission Form: Document Upload Page
• Upload Bulk Permit Actions
• Update Permit Action
• Permit Review Page
• Support
Creating Permit Submission
1. On the EPS state landing page, click on the 'Create Permit Action' button above the
Permits Pending Submission Table or the 'Create Permit Action' hyperlink in the top
navigation bar (see Figure 1).
Figure 1: State Landing Page
*>EPA
United States Environmental Protection Agency
Home |Cr^at^errrii^ction| Upload Bulk Permit Actions
Home
Return to CDX Contact Us
CALIFORNIA REPUBLIC
CALAVERAS COUNTY APCD
Welcome to the Electronic Permit System (EPS) supporting Clean Air Act (CAA) permit
submissions from Permitting Authorities to the Environmental Protection Agency
(EPA).
Hello DYLANNOVAK - Preparer
Permits Pending Submission
Show 10 * entries
Create Permit Action
PERMIT ACTION
SUBMISSION
OWNER/OPERATOR
| FACILITY
| PERMIT
| TITLE V PERMIT
NSR PERMIT
I LAST
ACTION t
TITLE t
CATEGORY t
NAME t
NAME t
TYPE t
ACTION t
ACTION t
MODIFIED t
No data available in table
Showing 0 to 0 of 0 entries
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CDX.
EPS: Electronic Permit System
Navigating the Permit Action Submission Form
1. Submissions are separated into two pages. The first page contains all of the form
fields and the second page allows the permitting authority to upload attachments.
Figure 2: Overview of Permit Action Submission Form
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CD*r
EPS: Electronic Permit System
2. You may navigate to the next page using the ' Save and Continue' button available at
the bottom of the page.
3. The 'Save and Exit' button allows you to save the submission in its current condition,
and return to your state landing page.
4. If you want to exit the form without saving any changes you've made, please click the
'Home' button at the top left of the screen.
5. All questions marked with a red asterisk (*) are required questions, which must be
filled out before moving to the attachments page.
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CD*r
EPS: Electronic Permit System
Permit Action Submission Form: Specific Questions
1. Brief Title of Your Permit Action. The first form field on the 'Permit Action
Submission Form' requires you to enter a title for your submission. Submission titles
will appear on the state landing page (in the submissions tables). The submission title
can be modified at any time prior to submitting the form and may be modified again
when updating a submission.
i. The recommended title of your plan should be in the following format:
Facility Name Short Description MMDDYYYY.
ii. This field cannot contain any of the following special characters: / \ : * ? " < >
\#%
2. Facility Name. Click 'Choose' to open the Facility Registry Service tool. Click the
radial button of the facility you are submitting a permit for and select 'Confirm
Selection.'
If this is the first time you are submitting a permit for a facility, you will need to click
'Add Facility' on the bottom left. Locate the facility by entering the Facility ID,
Facility Name, Facility Address, City, State, and/or Zip Code and then click 'Search
Facilities.' If the facility is not already in the system, you can add the facility now.
3. Owner Operating Name. Include the name of the owner/operating for the permit
action.
4. Permitting Authority Point of Contact. Select from the drop-down list the user that
will serve as the point of contact on this permit action. If a user is registered with EPS
for your permitting authority, they will appear in the dropdown. Otherwise, you can
select other and input their contact information. This field automatically includes their
name, email, and telephone.
5. Source Type. Check each box that applies to the facility subject to this permit action.
This field is independent of the current permit action. For example, if the current
permit action is for a PSD permit only but the facility is also subject to title V and is a
HAP major source, then the permitting authority should check 'NSR Major Source,'
'Title V Major Source,' and 'HAP Major Source.'
i.
NSR Major Source
ii.
NSR Synthetic Minor Source
iii.
NSR True Minor Source
iv.
Title V Major Source
v.
Non-Title V Minor Source
vi.
HAP Major Source
vii.
HAP Area Source
6. Permit Number. Enter the permit number for the current permit action.
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EPS: Electronic Permit System
7. Permit Type. Select the type of permit for current action. Selection affects dynamic
fields below.
i. Maj or NSR Permit (P SD)
ii. Major NSR Permit (Nonattainment)
iii. Minor NSR Permit (True Minor)
iv. Minor NSR Permit (Synthetic Minor)
v. Minor NSR Permit (General Permit)
vi. Minor NSR Permit (Minor Mod at a Major NSR Source)
vii. Title V Operating Permit
viii. Non-Title V State Operating Permit
ix. Outer Continental Shelf (OCS) Permit
x. Federal Air Rules for Indian Reservations (FARR) Operating Permit
8. Title VPermit Action. Select the type of permit action that applies to this submittal.
Dynamic drop-down field, only appears if Title V Operating Permit or Non-Title V
State Operating Permit is selected under Permit Type.
i.
Initial
ii.
Renewal
iii.
Significant Modification
iv.
Minor Modification
v.
Administrative Amendment
vi.
Other
9. NSR Permit Action. Dynamic drop-down field, only appears if one of the NSR permit
types were selected under Permit Type (everything except 'Title V Operating Permit'
and 'Non-Title V State Operating Permit').
i.
New Permit
ii.
Modification
iii.
Permit Amendment
iv.
Permit Extension
v.
Permit Revision
vi.
Administrative Amendment
vii.
Other
10. Submission Category.
i. Draft
ii. Proposed (Only for title V permits)
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EPS: Electronic Permit System
iii. Withdrawn (select if you are updating a previous submission and withdrawing
the permit from EPA review).
iv. Final
v. Draft/Proposed for Concurrent Review (Only for title V permits)
11. Estimated End Date for EPA 45-day Review. Dynamic calculated date field, only
appears if Title V Operating Permit was selected along with certain title V permit
actions.
12. Application Receipt Date.
13. Application Completeness Date.
14. Do you have a public notice period?
15. Public Notice Period Start Date. Only appears if you selected Yes under public notice
period.
16. Public Notice Period End Date. Only appears if you selected Yes under public notice
period.
17. Expedited Review is Requested. Only select if expedited review is necessary.
18. Final Agency Action Date. Once a permit is final, please update the submission to
include the date the permit was issued.
19. Notes. Enter any information you want to provide to the EPA that was not covered in
the previous form fields.
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CD*r
EPS: Electronic Permit System
Permit Action Submission Form: Document Upload Page
1. Once you have responded to all questions on the first page, you should advance to
the Document Upload Page and upload all documents related to your submission.
(For additional information on how to upload documents, please refer to the
'Uploading Documents' job aide.)
2. Include all documents that will be necessary for the EPA to review your permit. A
list of these document is provided on the Document Upload Page.
3. You can either drag and drop a file or select the 'Browse' button and choose the file
from your local hard drive that you would like to upload from the pop-up modal (see
Figure 3). Once the file has been selected, click on the 'Open' button.
4. Prior to uploading a file, please verify that the file type supported by the EPS.
Allowed file types are displayed below the 'Upload' button in the file upload
section.
5. You may upload multiple files to the document upload page.
6. The maximum file size for each uploaded file is 200MB. If you would like to include
a larger file with your submission, please contact your EPA regional contact.
7. Select the ' Save to Submission' button on the bottom-left of the page to save the
uploaded files to your submission.
a. You may remove files by selecting the 'Remove' button associated with each file.
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EPS: Electronic Permit System
Figure 3: Document Upload Page
Permit Action
Permit Details
Document Upload
* Indicates required question for official
submissions
Collapse Sidebar
Document Upload
Documents to be uploaded include, but are not limited to the items shown below:
• Proposed Permit for EPA's Review
• Draft Permit (from public comment period)
• Draft Technical Support Document /State ment of Basis
• Public Comments (if any)
• Permitting authority's response to comments (if any)
• Permit application (if any)
Please do not submit Confidential Business Information (CBI) using EPS. Contact your EPA Regional Office to arrange for
submittal of CBI.
ATTACHMENTS
Show row weights
FILE INFORMATION
OPERATIONS
' m Application - Test Facility.pdf (66.38 MB)
Description
Remove
The description may be used as the label of the link to the file.
' If Final Permit - Test Facility.pdf (72.24 MB)
Description
Remove
The description may be used as the label of the link to the file.
Add new fries
Drop files here or click Browse below.
Files must be less than 200 MB
Allowed file types grf jpg jpeg png bmp eps trf pict psd txt rtf html odf pdf doc docx ppt pptx xls xlsx xml avi mov mp3 ogg wav
zip
File names must be shorter than 125 characters including extension. Please use the Description field if you need more space.
Save to Submission
Save and Exit
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CD*r
EPS: Electronic Permit System
Upload Bulk Permit Actions
1. Click 'Upload Bulk Permit Actions' at the top of the state landing page.
2. The EPS bulk upload feature allows you to submit data for a single permit action or
multiple permit actions using a template contained within a .zip file.
3. If desired, you may upload attachments as part of your bulk upload by providing the
attachment file name in the last column (labeled Attachments) of the template. If you
would like to include multiple attachments as part of a single permit action, please
separate file names by using a pipe stem (e.g. filel.docx | file 2.docx). Please include
the referenced files within the 'Attachments' folder contained in the zip file. Please
note that file names referenced in the template must match the file names provided in
the Attachments folder.
4. The zip file must include the excel template spreadsheet and within the
'Attachments' folder, any related attachments.
5. Click Here to Download the bulk upload .zip file.
Figure 4: Upload Bulk Permit Actions
ERrV United States Environmental Protection Agency
I Home Create Permit Action ^Ipload Bulk Permit Actions \ Return to CDX Contact Us I
He
-
Bulk Data Upload
• The EPS bulk upload feature allows you to submit data for a single permit action or multiple permit actions using a template contained within
a .zip file.
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1
• If desired, you may upload attachments as pan of your bulk upload by providing the attachment file name in the last column (labeled
Attachments) of the template. If you would like to include multiple attachments as part of a single permit action, please separate file names by
using a pipe stem (e.g. filel.docx | file 2.docx). Please include the referenced files within the "Attachments" folder contained in the zip
file.Please note that file names referenced in the template must match the file names provided in the Attachments folder.
• The .zip file must include the excel template spreadsheet and within the "Attachments" folder, any related attachments.
• Click Here to Download the bulk upload .zip file.
Choose File No file chosen
F
SI
Please contact the Help Desk for assistance with any questions
Phone: (888)- 890-1995
Email: helpdesk@epacdx.net
data available in table
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CD*r
EPS: Electronic Permit System
Update Permit Action
1. When you need to update a permit action (e.g., to add a final permit to a previously
submitted proposed permit), click 'Update' next to the permit action in the 'Permits
Submitted' table.
2. This will reopen a previously submi tted permit action form. Update any of the fields
that need to be updated (e.g., change 'Submission Category' to 'Final' if you are
adding the final permit).
3. Upload the any new attachments (e.g., the final permit).
4. Submit the changes as you did with the initial permit action.
Figure 5: Updating a Permit Action
Permits Submitted
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CDX* EPS: Electronic Permit System
Permit Review Page
1. Clicking on a specific permit action (as shown below in Figure 6) will take you to the
Permit Review Page for that permit action (see Figure 7 below).
Figure 6: Accessing Permit Review Page
Permits Submitted
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Figure 7: Permit Review Page
Home Create Permit Action Upload Bulk Permit Actions Return to COX Contact Us
Permit Review Page
Hello DYLAN NOVAK Preparer
Applicable Submissions
SUBMISSION (DOWNLOAD .ZIP)
RECEIVED DATE
Test
11/06 2018
File Depot
* State Submitted Fifes
fe Share with Public
Permit Details
• Permit Action Title Test
•
Permit Type: Major NSR Permit (PSD). Title V
• Permitting Authority Calaveras County APCD
Operating Permit
• State: CA
•
Title V Permit Action: Initial
• Submittal Date. 11 08 18
•
NSR Permit Action New Permit
• End of EPA 45-day Review Clock 12 23 18
•
Owner/Operator Name Test
• Submission Category. Proposed
•
Facility Name
•
Permit Number XXX1111
Review Status
Received
EPA Poirvt of Contact
• Name
• Email
• Phone Number
Permitting Authority Point of
Contact
• Name Dylan Mataway-Novak
• Email mataway-novak.dylan^epa.gov
• Phone Number (919) 541-5795
-- Select POC — • |
Update
2. Permit Details. This section displays certain details of the permit action, based on the
information provided by the state or local agency permitting authority that submitted
the permit.
3. Applicable Submissions. This section contains the documents associated with each
permit action, organized by submittal date. Clicking on the link will download all
submittal documents in a single zip file. The example shown in Figure 2 above
contains only a single submittal (the initial submittal). In the event that a state or local
permitting authority submits additional documents, these subsequent submittals for
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CD*r
EPS: Electronic Permit System
the permit action will appear under a separate entry in the "Applicable Submissions"
section, as seen in Figure 8 below.
Figure 7: Permit Review Page
Applicable Submissions
SUBMISSION (DOWNLOAD .ZIP)
RECEIVED DATE
KIUC Port Allen title V renewal
KIUC Port Allen title V renewal
11/01/2018
11/02/2018
4. File Depot. The File Depot provides for a more detailed view of the individual files
associated with each permit action. You can also view files that the EPA has shared
with the permitting authority (e.g., a comment letter).
5. Review Status. This section displays the current review status of the permit action. By
default, the permit review status will remain "received" if no further action is taken
on the part of EPA staff. Once the review status is changed or updated, EPS will
generate a notification email to both the Permitting Authority Point of Contact
indicating the updated review status. The Review Statuses are:
a. Received: default option when a submission is received.
b. No Comments: EPA does not have comments on the permit (typically used
when a draft permit is provided).
c. Incomplete: The permit action submission does not have all necessary
information/documents for the EPA to conduct its review.
d. Comments Provided: EPA has comments on the permit (typically used when a
draft permit is provided). The comments will be shared with the permitting
authority through the File Depot.
e. Objection: For title V permits only during the EPA's 45-day review period.
The objection letter will be shared with the permitting authority through the
File Depot.
f. EPA Will Not Object: For title V permits only during the EPA's 45-day
review period. If EPA provides a letter explaining that it will not object, that
letter will be shared with the permitting authority through the File Depot.
6. EPA Point of Contact. This section allows EPA staff to designate themselves as the
point of contact for the permit action. Once updated, the point of contact will be
visible to you as the permitting authority. EPS will also generate a notification email
alerting the permitting authority that submitted the permit that a point of contact has
been provided.
7. Permitting Authority Point of Contact. You can change the point of contact originally
provided in the permit action form.
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EPS: Electronic Permit System
Support
If you have any questions related to submission development, please contact your EPA Regional
Contact as listed on your state landing page.
If you have any questions related to CDX or the EPS program service, please contact the CDX
Help Desk at helpdesk@epacdx.net or by telephone at 888-890-1995.
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