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Training: How to Add Cycle Documents and
Submit a Cycle in ATTAINS
Version: 4/20/2018
Scenario: A state has entered all of its Assessment Units and Assessment decision data in ATTAINS. They are
almost ready to submit ("promote") the cycle to EPA regions for review. First, they need to attach documents
related to the cycle, such as the Integrated Report document, geospatial files representing the Assessment Unit
locations, and any other documents they would like the region to consider.
1. Login to ATTAINS as a state user. Note: The state user must have the "Administrator" role for the
Assessments module, to see the menu options to Manage Cycle or upload cycle documents.
2. In the "Assessments" module, click on the "Menu" button. Then click on "Manage Cycle".
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Home Assessment Units
Assessments
Actions Reports Priorities Surveys Administration
1
r
Assessments 2016 (Organization Draft) sum
Assessment Unit
ID "
Assessment
Unit Name
Water Type
EPA IR
Category
Organization
IR
Category
Multi-IR
Category
Cycle Last
Assessed
Last
Modified
Cycle Last
Modified
Validation
Status ;
BB_AdairRiver_1
Adair River
CHANNEL
naiiBWfi
Never
Assessed
BB_BA-L-
FREEMAN_01
Freeman Lake
CREEK
5
5
2014
Mar 29,2018
8:22:49 AM
2016
o
In Progress
BB_BF-R-
BEAR_BUTTE_01
Bear Butte
Creek
RIVER
1
2014
Mar 29,2018
8:22:49 AM
2016
o
in Progress
BBJ3F-R-
CROW_01_USGS
Crow Creek
CREEK
2
2014
Mar 29, 2018
8:22:49 AM
2016
Q
In Progress
BB_BS-L-
MADISON_01
Lake Madison
LAKE/RESERVOIR/POND
5
5
2014
Mar 29, 2018
8:22:49 AM
2016
Q
In Progress
Cycle Selection -
= Menu
Manage Cycle
Valid uPloacl Assessments
Export Assessments
That opens the Cycle Management window.
A IMPORTANT; Cycle documents need to be uploaded BEFORE selecting the next status and
promoting the cycle. Any documents uploaded after the cycle has been promoted to the
next status will not be visible to EPA because they will be attached to the state's "In
Progress" view that only the state can see, rather than the Snapshot that is visible to EPA.
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a. To access the cycle documents management area, click on the appropriate Cycle in the table on
the right side of the screen (shown here in the red box). That will highlight the row in green,
and open an extra window below.
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Home Assessment Units Assessments Actions Reports Priorities Surveys Administration
2016 Cycle Management Cycle Selection » = Menu
Cycle History
Cycle
Label ; Status t Type Cycle Years
CYCLE INFORMATION: This cycle has not yet been submitted to the
EPA for review.
2016
Organization Draft In Progress
Current Organization Draft
Status
Next Status* Select Next Status *
Snapshot
Label
Promote
% i «£ m © ® ©
Home Assessment Units Assessments Actions Reports Priorities Surveys Administration
2016 Cycle Management
Cycle Selection ~ = Menu
Cycle History
CYCLE INFORMATION: This cycle has not yet been submitted to
the EPA for review.
Cycle i Label ^ Status t
2016 Organization Draft
Type Cycle Years
In Progress
Current Organization Draft
Status
Select Next Status
Snapshot
Label
Cycle 2016 (Organization Draft)
Document Document Type Agency File Name Document Information - IR Report
Name Code
IR Report Integrated State hmw_factsheet_V2.pdf Comment Not Specified
Manage Documents
2016 Manage Cycle
Return to List
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b. Click on the Manage Documents link (shown on the previous page). Upload a document.
i. Type in a name for the document.
ii. Assign the appropriate document tags. A document that contains multiple pieces can
have multiple tags for the same document. For instance, if the Integrated Report
document also contains the Summary of State Response to Public Comment, both tags
can be applied to that document. Clicking in the Document Type box should open a
drop-down menu, and you can click on a tag. You may add additional tags by starting to
type in the document type box and it should filter the options. (The drop-down only
shows for the first tag.)
iii. Choose the File to upload (browse to the file on your computer).
iv. Provide a document comment (optional).
v. Click on the "Add" button. The document will be added to the table on the right.
Cycle 2016 (Organization Draft)
Agency
Code*
Document
Name*
EPA <§> State O Tribal
Document Name Document Type Agency Code
No Documents
2016 IR Report
Document
Type-
Integrated Report Document 3
Summary of State Response to Public
document type(s)
Document
Comment
16irfinal.pdf
document comment.
Internal Use Only
0/4000
9 I Cancel
Cycle 2016 (Organization Draft)
Agency O EPA ® State O Tribal
Code*
Document document name
Name*
Lament document type(s)
Type*
Document
Document Type
Agency
File Name
Name
Code
2016 IR
Integrated Report Document, Summary of State
State
I6irfjnal.pdf ft
Report
Response to Public Comments
c. Repeat step "b" for each additional document to be uploaded. Geospatial data is handled a
little differently, as described below.
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d. Upload Geospatial Data. A specific form for uploading geospatial data is not currently available.
For now, please zip up your shapefiles or geodatabase file and upload the zipped file as an
attachment under cycle documents. Please also provide the following information about the
geospatial data.
i. Document Name: "GIS: cname of column in GIS containing Assessment Unit ID>"
Note: Please start with "GIS" so we can more easily identify the geospatial data. Then
provide the exact name of the column that contains the Assessment Unit ID (this is
required so that we can process the geospatial data). In the example below, the
geospatial file contains a column named "AU_ID" that contains the Assessment Unit ID.
ii. Document Type: "Other Supporting Documents"
iii. Choose the File to upload. Note: The zipped file size is currently limited to 25 MB. (The
geospatial file size limits should be increased to allow larger files once the geospatial
data upload form is available.)
Cycle 2016 (Organization Draft)
Agency
Code"
Document
Name*
Document
"type*
Document
Comment
EPA ® State O Tribal
document name
document type(s)
document comment...
Internal Use Only
No File Chosen
Document
Name
Document Type
Agency
Code
File Name
2016 IR
Report
Integrated Report Document, Summary of State
Response to Public Comments
State
16irfinal.pdf
nm
GIS: AU_ID
Other Supporting Documents
State
IR2016_GIS.zip
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I Cancel
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4. How to Promote (Submit) the Cycle
a. Select the appropriate next status from the "Next Status" drop-down.
WARNING: Once you promote (submit) the cycle to "Organization Final Action -
Submittal", you cannot undo the submission. At that point, the region would need to
return the cycle to the state if something was missing or the state wants to resubmit.
% H fi ® @ ©
Home Assessment Units Assessments Actions Reports Priorities Surveys Administration
2016 Cycle Management
Cycle History
Cycle Selection ~ = Menu
Cycle
CYCLE INFORMATION: This cycle has not yet been submitted to the
EPA for review. 2016
Label Status
Organization Draft
Type Cycle Years
In Progress
Current Organization Draft
Status
Select Next Status
Snapshot
Label
b. Promote the cycle. Click the "Promote" button. This creates a new Snapshot, labeled with the
date that the Snapshot was taken.
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Home Assessment Units Assessments Actions Reports Priorities Surveys Administration
fi ©
2016 Cycle Management
Cycle Selection » = Menu
Cycle History
CYCLE INFORMATION: This cycle has been submitted to the EPA
for review.
Cycle t Label i Status ;
2016 IN_PROGRESS_2016 Organization Final Action -
Submittal
-~ 2016 SNAPSHOT_2018_04_06 Oiganizatlon Final Action -
Submittal
Cycle
Type Years
In
Progress
Snapshot
A
A
This image is from the state's perspective.
Any cycle documents that were uploaded prior to the Snapshot creation should be attached to
the Snapshot. Click on the Snapshot in the table on the right side of the page (as shown above),
which will highlight that row in green, and open a new area (below), which shows the attached
documents.
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2016 Cycle Management
Cycle Selection ~ = Menu
Cycle History
CYCLE INFORMATION: This cycle has been submitted to the EPA
for review.
Cycle i Label i
2016 IN PROGRESS 2016
Organization Final Action -
Submittal
Type
In
Progress
Cycle
Years
2016
SNAPSHOT_2018_04_06 Organization Final Action -
Snapshot
A
Submittal
Cycle 2016 (Organization Final Action - Submittal)
Document
Document type
Agency
File Name
Name
Code
2016 IR
Integrated Report
State
I6irflnal.pdf
Report
Document, Summary of
State Response to Public
Comments
Document Information - 2016 IR Report
Comment Not Specified
GIS: Other Supporting State IR2016_GIS.zip
AUJD Documents
This image is from the state's perspective.
The images above are from the State's perspective. The state would have access to both the
"Organization Final Action - Submittal" Snapshot (which is read only), and the "Organization
Final Action - Submittal" In Progress versions.
Note: Any changes that the state makes following the Snapshot creation would occur on the
state's "In Progress" version (in this case, the "Organization Final Action - Submittal" In Progress
version), which is not visible to EPA.
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