Nacres i QUICK REFERENCE GUIDE Revolving Loan Fund (RLF) Guide Logging into ACRES To log into ACRES, open your Internet Browser and enter the following URL: https://acres6.epa.gov 1. Select the button. 2. Enter your Login.gov Email address and Password. 3. Enter your security codes. Adding your Cooperative Agreement to ACRES To gain access to your Revolving Loan Fund forms, you will need to add your cooperative agreement number to your ACRES account. 1. From your ACRES home page, click the Add CA to my list link on the Where Do I Start Card? card. 2. Enter your 8-digit cooperative agreement number. Leave out any prefixes (RP, BF) and suffixes (-0, - Note: For post-closeout grants, use the COA Tracking Number if you have an FY22 COA, orthe cooperative agreement number for each non-FY22 COA. Also, leave out any prefixes and suffixes. 1). WHERE DO I START? Q Add a new property Add a CA to mv list /' Edit an existing property Add annual PALs data What is a C-A and a coc-efty'7 > EPA ACRES 6.0 May 2023 1 Revolving Loan Fund Cooperative Agreement Recipients (CARs) ------- ACRES QUICK REFERENCE Accessing your Revolving Loan Fund form RLF recipients must report program income details on the Brownfieids RLF Form, which is part of your RLF CA Details page. When operating under a closeout agreement (COA) in post-closeout status, use the RLF Form to report information on the Post-Closeout Program Income (PCPI) and post-closeout reporting. 1. From your ACRES home page, click the Total Cooperative Agreements link on your My Account Card. This will direct you to the My Cooperative Agreements page. ^ Quick Start - Work Packages Reports - Technical Assistance » My Account » Search My Cooperative Agreements You are associated with the following Cooperative Agreements (CAs) Q ESHHHEBHEHBI CA Name (CA#) Associated Properties CA Announce Year State Funding lype(s) Award Amount Additional Quarterly Reports Actions Q Oregon Business Development 9 Properties | Q View Details Department (BF00J96001) Post- Closeout BCRLF FY14 OR Hazardous $1,770,399.00 Brownfieids Coalition of Idaho TST 3 Properties | Q View Details (BF00TST124) Open BCRLF FY20 ID Hazardous 1 Edit OR (FY2023Qtf1)^B Showing 1 to 2 of 2 entries (filtered from 20 total entries) 2. Click the CA Name of your RLF. This will redirect you to the Cooperative Agreement Details page. 3. To complete the RLF form, click the green button. ACRES Quick Start - Work Packages Reports » Technical Assistance * My Account * Property » EPA ACRES 6.0 May 2023 2 Revolving Loan Fund Cooperative Agreement Recipients (CARs) ------- A AC RES QUICK REFERENCE GUIDE Entering Program Income Balance for Open & Closed RLFs For open and closed RLFs, the RLF Program Income Balance form is the same. 1. Enter Program Income balance, As of date, and Whether Additional Program Income is expected, 2. After all data fields have been entered, click the button. Note: There are help icons through this page to define & clarify the data fields. The help text comes directly from the RLF form instructions (linked in ACRES). .v, ACRES Update Program Income Balance As of this Date: Is additional Program Incon Additional Program In full)? Note: For a Closed grant, this answer should always tx 1 Cooperative Agreement (CA) Recipient Information CAName: Brownfields Coalition of Idaho TST CAiype: BCRLF CAID: BF00TST124 CA Status: Open | Program Income Balance Information v Permanent Data Documentation (Documentation Added) Documentation entered below will remain permanently with the CA Temporary Submission Notes (No Notes Added) « Note: in ACRES, you can also add any Permanent documentation and/or temporary submission notes. These text fields are not visible outside of ACRES.) For Open and Closed RLFs, skip to page 5 for Instructions on Submitting Program Income Balance form. EPA ACRES 6.0 May 2023 3 Revolving Loan Fund Cooperative Agreement Recipients (CARs) ------- A AC RES QUICK REFERENCE GUIDE Entering Program Income Balance for Post-Closeout RLFs For RLFs In Post-Closeout, more detailed Post-Closeout Program Income (PCPI) information is collected. 1. Enter Post-Closeout Program Income (PCPI) information, including total PCPI, type of PCPI, and amount, 2. Enter Post-Closeout Report information, including Submission date for most recent Post-closeout report and Whether the Post-Closeout Report is still required. 3. After all data fields have been completed, click the button. Note: In ACRES, you can also add any Permanent documentation and/or temporary submission notes. These text fields are not visible outside of ACRES.) ^ Quick Start - Work Packages Reports ¦* Technical Assistance * My Account - Update Program Income Balance O Successfully updated RLF Program Income Information. Cooperative Agreement (CA) Recipient Information CA Name: CAType: CAID: CA Status: Announcement Ye Oregon Business Development Department BCRLF BF 00J96O01 Post-Closeout 2014 Post-Closeout Program Income (PCPI) Balance Information Total PCPI Balance $1,000.00 Committed PCPI Balance 0 $500.00 Uncommitted PCPI Balance © $500.00 Total Must Match: Remaining: $1,000.00 $0.00 v Permanent Data Documentation (Documentation Added) Documentation entered below will remain permanently with the CA. Additional Resources • Detailed Instructions for Completing the RLF form (PDF) • Sample Post-Closeout Report (PDF) Temporary Submission Notes (No Notes Added) These notes are a temporary note to your regional representative to ask a question or share When the work package is approved, the temporary submission notes are deleted - Collapse about this work package. As of this Date: PCPI Earned In last 12 months: PCPI Expended in last 12 months: Is additional Program Income expected?: Post-Closeout Report Submission date for most recent Post-Closeout Report: Is a Post-Closeout Report still required?: Save Changes ¦ Save and Continue to Review & Submit 03/01/2023 $500.00 $500.00 ® Yes O No 03/15/2023 ® Yes O No Note: On each RLF form- To save changes, click the Save Changes button. EPA ACRES 6.0 May 2023 4 Revolving Loan Fund Cooperative Agreement Recipients (CARs) ------- A AC RES QUICK REFERENCE Submitting Program Income Balance form 1. From the Review & Submit page, review your information. 2. To make additional updates before submission, click the Edit Info button 3. To submit your form to your EPA Project Officer for review, click the Submit for Approval button. ^ Quick Start - Work Packages Reports - Technical Assistance - My Account - Update Program Income Balance © Successfully updated RLF Program Income Information Cooperative Agreement (CA) Recipient Information CAName: CAType: CAID: CA Status: Announcement Year. Oregon Business Development Department BCRLF BF 00J96001 Post-Closeout 2014 Post-Closeout Program Income (PCPI) Balance Information Total PCPI Balance © Committed PCPI Balance O Uncommitted PCPI Balance 0 As of this Date: PCPI Earned in last 12 months: PCPI Expended in last 12 months: Is additional Program Income expected?: $1,000.00 $500.00 $600.00 03/01/2023 $500.00 $500.00 Yes " Permanent Data Documentation (Documentation Added) Documentation entered below will remain permanently with the CA. Additional Resources • Detailed Instructions for Completing the RLF form (PDF) • Sample Post-Closeout Report (PDF) Temporary Submission Notes (No Notes Added) These notes are a temporary note to your regional representative to ask a question or share When the work package is approved, the temporary Post-Closeout Report Submission date for most recent Post-Closeout Report: Is a Post-Closeout Report still required?: When your RLF form has been submitted, your EPA Project Officer will electronically receive the form for regional review. ACRES Help Desk Email Acres_help@epa.gov Phone 703-284-8212 Day/Time Mon - Thurs/ 9am -5pm EST EPA ACRES 6.0 May 2023 5 Revolving Loan Fund Cooperative Agreement Recipients (CARs) ------- |